Facility Maintenance and Operations Services for Student Residence

Notice of Intended Procurement

Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Danny Greenfield
350 Victoria Street
Toronto, Ontario
M5B 2K3
bids@torontomu.ca

Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

Description of Procurement
This Request for Proposal (the “RFP”) is an invitation to prospective Proponents to submit a Proposal for Facility Maintenance and Operations Services for Student Residence for Toronto Metropolitan University

The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 

Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca  on or before June 19th, 2023 at 11:00:00 AM EDT.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:
 

1. Mandatory Requirements:

Proposal Acknowledgement Form
 

2. Qualitative Evaluation:

Company Information
Relevant Experience
Facilities Management Team
Approach and Methodology
Health and Safety
Social and Sustainable Practices

The Minimum Passing Score is 70% for the Qualitative Evaluation Criteria

3. Financial Evaluation:

Pricing

4.  Presentation
Presentation

The Minimum Passing Score is 70% for the Presentation

Award of Final Agreement
1. Insurance

1. Commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and completed operations liability. The policy is to include the following:

• the University as  an additional named insured with respect to liability arising in the course of performance of the Supplier’s obligations under, or otherwise in connection with, the Agreement
• Contractual liability coverage
• Cross-liability and severability of interests clause
• employers liability coverage (or compliance with the paragraph below entitled “Proof of W.S.I.A. Coverage” is required)
• 30 day written notice of cancellation, termination or material change
• tenants legal liability coverage (if applicable and with suitable sub-limits)
• non-owned automobile coverage with blanket contractual coverage for hired automobiles

 

2. Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;

2. WSIB
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage in the amounts set out in the Final Agreement (as applicable)



Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the Final Agreement is three (3) years, plus two (2) optional renewal periods of one (1) year each, at the discretion of the University.

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents, which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.