Standing Arrangement for Structured Cabling Contractors

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981


Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Supplier Pre-Qualifications to Establish a Standing Arrangement (RFSA) for STRUCTURED CABLING CONTRACTORS

The Standing Arrangement shall be comprised of the following two (2) Categories, that will be further described in Appendix B:

• Category A: Unionized Structured Cabling Contractors; and
• Category B: Non-Unionized Structured Cabling Contractors.

Proponents may submit Proposals for one (1) Category only. The University will award each Category independently.
The University intends to execute a Master Services Agreement provided in Appendix E.


The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 


Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/66665 on or before June 20, 2023 at 2:00:00 PM ET

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance:

1. Commercial liability insurance shall be with limits of not less than $5,000,000 per occurrence, an aggregate limit of not less than $10,000,000 within any policy year with respect to completed operations, and a deductible not exceeding $25,000.00.  The insurance coverage shall not be less than the insurance provided by IBC Form 2100 (including an extension for standard provincial and territorial form of non-owned automobile liability policy) and IBC Form 2320.  Such coverage shall include (i) University as an additional insured, and (ii) a cross liability/severability of interest clause and 30 days' notice of cancellation; umbrella or excess liability insurance may be used to meet the above insurance requirements;

 

2. Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required; and

 

3. Contractor’s equipment insurance coverage written on an “all risks” basis covering Construction Equipment used by the Proponent for the performance of the Work, shall be in a form acceptable to the University and shall not allow subrogation claims by the insurer against the University. 

WSIB:
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).


Mandatory Submission Requirements

File #1 - Proposal Acknowledgement Form   - Pass/Fail
File #2 – Original Equipment Manufacturers (OEM) Authorized Reseller Partner   - Pass/Fail
File #3 – Original Equipment Manufacturers (OEM) Hardware Warranty   - Pass/Fail
 

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the Final Agreement is three (3) years.


Prequalification

The University intends to select a limited number of qualified suppliers to be invited to participate in the subsequent procurement process.  The criteria that will be used to prequalify suppliers are set out in procurement documents.

The University intends to select up to a maximum of six (6) qualified suppliers divided by the Categories as follows:

• Category A: Unionized – three (3) maximum Successful Proponents
• Category B: Non-Unionized – three (3) maximum Successful Proponents

for the purposes of establishing a Standing Arrangement (SA).  The period of validity of the SA is three (3) years.


The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Proposal Acknowledgement Form                                                                           Pass/Fail
Original Equipment Manufacturers (OEM) Authorized Reseller Partner              Pass/Fail
Original Equipment Manufacturers (OEM) Hardware Warranty                    Pass/Fail

Technical Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #4 – Company Information & Organization Chart                                                   10
File #5 – Proponent Team Members                                                                             33
File #6 – Relevant Experience                                                                                       30
File #7 – Understanding the Assignment                                                                       15
File #8 – Health and Safety                                                                                           10
File #9 –Social and Sustainable Practices                                                                      2

                                                                                                                   Total           100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Suppliers should also note that only suppliers prequalified will receive further notices of procurement related to the subsequent procurement process.
 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.