Supply and Delivery of Medical Supplies

Request for Proposal (RFQ) 1570811-23
The Toronto Police Service (TPS) is issuing a Request for Quote (RFQ) for supply and delivery of medical supplies for various locations within the City of Toronto 

Submission Requirements
Quotations must be submitted through the MERX Electronic Bid Submission (“EBS”) System (https://www.merx.com/).

For assistance in using MERX, please contact MERX directly at 1-800-964-MERX or visit the MERX website at www.merx.com/.  

Bidders are to submit their quotation through the MERX EBS System prior to 1:00:00 P.M. local time on revised Wednesday September 27, 2023.

Objective
The objective of this Request for Quote (RFQ) is to choose up to four (4) qualified Bidder(s) in each category who can supply and delivery the required goods as described in the RFQ. 
TPS reserves the right to award in whole or in part, as per Table in the RFQ 1570811-23 Appendix B - Price Submission Form. TPS may award up to four (4) bidders who can supply and deliver the medical supplies in whole or in part for TPS based on the lowest cost. The preference is to award to one (1) vendor to supply all of the requirements in the RFQ. 

• Samples may be requested after the bids are closed to ensure compatibility with the safety standards.

Bidders may bid on all Tables 1, 2, 3 and 4 of the medical categories or the Tables/categories that are applicable to bidders capabilities

Term of the Contract
The initial contract term is for two (2) years, commencing after the successful completion of security background checks of assigned vendor personnel and TPS approvals. 

The TPS reserves the right to an option to renew for two (2) additional one (1) year periods, all in accordance with the terms, conditions, and specifications contained in the RFQ.
The decision to renew the Contract for any option term will be at the sole discretion of the TPS. All terms and conditions of the Contract shall remain in effect and continue during the optional year(s).
Notwithstanding the above noted, the TPS retains the right to terminate any contract without notice for cause.
The Vendor shall not assign or sub-contract any part of this contract to a third party without the prior written approval of TPSB.

Piggyback (if applicable)
The TPS may, upon request, permit other public bodies and the Police Cooperative Purchasing Group (PCPG) to purchase against any part of the contract which may result from this RFQ.
Proponents are requested to indicate on the Pricing Submission form if they will extend the pricing, terms and conditions of this proposal to other government agencies including PCPG, if the Proponent becomes the successful services provider.
If the successful Proponent agrees to this provision, participating agencies may enter into a contract with the successful Proponent for the purchase of services described herein based on the terms, conditions, prices, and percentages offered by the Proponent. Minor changes in terms and conditions may be negotiated by participating agencies.
Please note: copies of the Proponents submission may need to be provided to the interested agency (in confidence) in order to review prior to participating

Non-Exclusivity
The creation of this RFQ shall not be a guarantee of exclusivity.

Negotiations
The TPS reserves the right to enter into negotiations with any one or more Proponents regarding price, scope of services, or any other term of their applications, and such other agreement or contractual terms as the TPS may require, at any time prior to execution of an agreement, whether or not a notice of intent to develop an agreement has been issued to any Proponent and without reissuing this RFQ; and to enter into simultaneous, competitive negotiations with multiple Proponents or to negotiate with individual Proponents, either together or in sequence, and to permit or require, as a result of negotiations, the expansion or reduction of the scope of services or changes in any other terms of the submitted applications, without informing other Proponents of the changes or affording them the opportunity to revise their applications in light thereof, unless the TPSB, in its sole discretion, determine that doing so is in the TPSB’s best interest; and, to discontinue negotiations with any Proponent at any time prior to the execution of an agreement, whether or not a notice of intent to develop an agreement has been issued to the Proponent, and to enter into negotiations with any other proponent, if the TPSB, in its sole discretion, determine it is in the best interest of the TPSB to do so.

All in accordance with the requirements stated in the RFQ document to be downloaded.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.