Buy Canadian Policy

The Government of Canada has introduced new policies to protect, build, and transform Canadian industries. Check out Buy Canadian Policy for more information on what this could mean for you.

Preventative Maintenance/Repair/Replacement of Overhead Doors/Gates/Parking Arms

Solicitation number 1648083-23

Publication date

Closing date and time 2023/10/25 13:00 EDT

Last amendment date

Status Status Expired

Description
Request for Proposal (RFP) No. 1648083-23
This Request for Proposals (RFP) is an invitation by the Toronto Police Services (TPS) to prospective and qualified Proponents to submit proposals for the non-exclusive provision of preventative maintenance, repair, and replacement of overhead doors, gates and parking arms, as further described in Section 5 of this RFP. Interested Proponents will provide technical and pricing proposals as per Sections 1.2 and 7. For information on intention of award, refer to Section 2.13.

Submission Requirements
Proposals must be submitted through the MERX Electronic Bid Submission (“EBS”) System (https://www.merx.com/).

For assistance in using MERX, please contact MERX directly at 1-800-964-MERX or visit the MERX website at www.merx.com.  

Uploading large documents may take significant time, depending on file size and internet connection speed. It is strongly recommended that Proponents review the MERX EBS instructions well in advance of the submission deadline and allow sufficient time before the submission deadline to upload documents and finalize their submissions. Proponents making submissions near the deadline do so at their own risk. The determination of whether the Bid is delivered by the submission deadline shall be based on the electronic time and date stamp generated by the MERX EBS System server, whether or not accurate.

Vendors are to submit their Quotation through the MERX EBS System prior to 1:00:00 P.M. (Toronto local time) on Wednesday October 25th, 2023.

Objective
The objective of this Request for Proposals (RFP) is to solicit proposals from qualified vendors for the provision of preventative maintenance, repair, and replacement of overhead doors, gates and parking arms for Toronto Police Service (TPS).

Mandatory Requirements
Vendors to refer to Section 1.2 of the RFP addressing required forms for submission.

Only those firms satisfying the mandatory requirements will proceed to Stage 2 of the evaluation process (Refer to Section 7.3 Stages of the Evaluation, therein the respective RFP).

Term of the Contract
The successful proponent will be required to execute a contract with TPS for the provision of service deliverables and should review the terms and conditions set out to understand the contract being entered into with TPS. It is TPS intention to enter into a contract with only one (1) legal entity.
The term of the contract(s) for the provision of services shall commence upon award for a base term of two (2) years, plus the option to extend for an additional three (3) separate one (1) year periods. Renewal is contingent upon continued need, budget approval, acceptable performance and TPS approval if applicable.

Piggyback (if applicable)
The TPSB/TPS may, upon request, permit other public bodies and the Police Cooperative Purchasing Group (PCPG) to purchase against any part of the contract which may result from this RFP.

Proponents are requested to indicate on the Pricing Submission form if they will extend the pricing, terms and conditions of this proposal to other government agencies including PCPG, if the proponent becomes the successful services provider.

If the successful proponent agrees to this provision, participating agencies may enter into a contract with the successful proponent for the purchase of services described herein based on the terms, conditions, prices, and percentages offered by the proponent. Minor changes in terms and conditions may be negotiated by participating agencies.

Please note: copies of the proponents submission may need to be provided to the interested agency (in confidence) in order to review prior to participating.

Non-Exclusivity
The creation of this RFP shall not be a guarantee of exclusivity.


All materials provided herein are in accordance with the requirements stated in the RFP document to be downloaded.
 

    Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.

    Contract duration

    The estimated contract period will be 24 month(s), with a proposed start date of 2024/02/01.

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)

    Partner with another business

    Are you interested in partnering with other businesses for this opportunity? Add your company to the list of businesses who are interested in partnering.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Toronto Police Service
    Address
    40 College Street
    Toronto, Ontario, M5G 2J3
    Canada
    Contracting authority
    Ansel Salim
    Phone
    416-808-7999
    Email
    Ansel.Salim@torontopolice.on.ca
    Address
    416-808-7999
    Bidding details

    Full details for this tender opportunity are available on a third-party site

    Click on the button below to be directed to this website. Note that on the third-party site you may need an account to view and/or bid on this tender. Information on any fees or additional costs to access the full details is outlined in the Description tab of this tender opportunity.

    View full details on third-party site

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Language(s)
    English
    Contract duration
    24 month(s)
    Procurement method
    Competitive – Open Bidding

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

    Date modified: