Cage & Bottle Washer

Acquisition Notice 
______________________________________________________________________

Suppliers can find the complete acquisition document(s) on MERX.com.

Procuring Entity:
Algoma University (AU)
Procurement Services
1520 Queen Street East
Sault Ste. Marie, Ontario  P6A 2G4

Contact:
Rebecca Harasym
Procurement@AlgomaU.ca

Procurement Method:
Open acquisition whereby all interested Suppliers may submit a Proposal.

Description:
The RFQ is an invitation to submit a proposal to AU for a fully functional and self-contained Cage & Bottle Washer, equipped to clean and sanitize laboratory rat and mice cages, and associated bottles.

Estimated Quantities:
1

Submission Details:
All submissions must be emailed to AU Contact only.

Submission Deadline:
Friday December 22, 2023 by 2:00:00 p.m.(ET)

Public Opening:
Not Applicable

Conditions for Participation:
Stage I will consist of a review to determine which Proposals comply with all of the Specific Requirements, if applicable. Proponent must answer ‘YES’ to all of these requirements in order to proceed to Stage II.
 Specific Requirements - 

1. The proposed equipment must include a pass through double door configuration.
2. The proposed equipment must include Vertical lift doors.
3. The proposed equipment must include a minimum chamber size of 1140mm W x 810mm H x 1000mm D
4. The proposed equipment must include Steam Heating via built in electric steam generator. 
5. The proposed equipment must include a main water supply that will be hot (180F)
6. The proposed equipment must be compatible with 600V / 3 phase power.
7. The Successful Proponent shall include barrier wall trim to closer openings on both clean and dirty side of cage washer.
8. The Successful Proponent shall include seismic anchors.
9. The provided equipment must include a dryer system.
10. The provided equipment must include a pneumatic drive with exhaust fan.

Mandatory Submission Requirements:
6.1 Submission
Other than inserting the information requested on the mandatory submission forms set out in the RFQ, a Proponent should not make any changes to any of the forms. Proponents submitting Proposals that do not meet the mandatory requirements will be provided an opportunity prior to the rectification date to rectify deficiencies identified in the Rectification Process.
6.1.2      Submission Form (Appendix 1)
Each Proposal should include a Submission Form completed and signed by an authorized representative of the Proponent.
6.1.3      Rate Bid Form (Appendix 2)
Each Proponent must include a completed Rate Bid Form according to the instructions contained in Appendix 2 and any related form(s). 
6.1.4   Form of Agreement - (Appendix 3)
Each Proponent should provide a copy of its standard contract for Algoma University's consideration as per Appendix 3 instructions.  
6.1.5      Reference Form (Appendix 4)
Each Proponent should complete the Reference Form and include it with their Proposal.
6.1.6  General Requirements Questionnaire (Appendix 5) 
Each Proponent must complete the General Requirements Questionnaire and include it with their Proposal. Questionnaires are evaluated comparatively based on the responses provided. Proponents should provide complete answers to questions within their questionnaire.  Supporting documentation referenced by the Proponent in their questionnaire will not be evaluated. Submissions of the completed questionnaire file must be in Excel only.
6.1.7      Rectification Process
The rectification process will be limited to only allowing rectification of the following components of a Proponent’s Proposal:
a.  Appendix 1 – Only to confirm Signature and Proponent Information provided;
b.  Appendix 2 - Missing component of pricing;
c.  Appendix 3 - Only to confirm Proponent Agreement included;  
d.  Appendix 4 - Only to confirm Reference Information provided.
Proposals satisfying the mandatory requirements before the rectification date will proceed to Stage I Specific Requirements. Proposals failing to satisfy the mandatory requirements will be excluded from further consideration.           
Scored Submission Requirements:
Proponents that “Pass” Stage I - Specific Requirements will move on to Stage II. Proponents that do not “pass” (answer “yes” to all criteria) will not move on to Stage II.
The following is an overview of the categories and weighting for the rated criteria to be used in Stages II and III of the RFQ.  Proponents who do not meet a minimum total rated score of 60% in Stage II will not be considered to proceed to Stage III of the evaluation process. 

Rated Criteria CategoryWeighting (Points)
GENERAL REQUIREMENTS - 30
A. EQUIPMENT INFORMATION - 10
B. APPROACH AND METHODOLOGY - 20
Pricing - 70
Total Score - 100

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).

Services Delivery Date:
It is anticipated that the Agreement will be executed by Monday, January 22, 2024. 

Additional Options:
Not Applicable

Negotiation:
At the end of the evaluation process, AU may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification.  See acquisition document(s) for further detail.
Responses must be submitted in English.
Suppliers should note that information contained within this Acquisition Notice is subject to change.  Suppliers are encouraged to download the acquisition document(s) which contain the most current information.
If there is a conflict between the acquisition document(s) and this Acquisition Notice, the acquisition document(s) will take precedence.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.