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Software Providing Medical & Scientific Illustrations for Publication Purposes

Solicitation number UWORFPSR-1760

Publication date

Closing date and time 2024/01/09 12:00 EST

Last amendment date

    Suppliers can find the complete tender document(s), at no cost, on:

    Procuring Entity:
    University of Western Ontario (Western)
    Procurement Services
    1151 Richmond Street
    London, Ontario, Canada, N6A 3K7

    Scott Roth

    Procurement Method:
    Open tender whereby all interested Suppliers may submit a Proposal.

    The RFP is an invitation to submit offers for A Software Application Providing Medical and Scientific Illustrations for Publication Purposes.
    We are seeking to acquire a site license for a software application that facilitates the creation of medical and scientific illustrations for publication purposes. The desired license should cover 1,000 users, enabling them to create, share, and publish high-quality illustrations with royalty-free publishing rights.
    The application ought to be user-friendly and easily navigable for scientists, researchers, faculty, learners, and administrators. Its usage should be complemented by comprehensive training materials and documentation, along with relevant additional training and support services.
    Although this RFP is facilitated specifically for the Schulich School of Medicine and Dentistry, other Western faculties or departments may be interested in the services offered in the future.  As such, it is expected the successful Proponent to quote the additional cost to provide these services to other Western faculties and departments.

    Estimated Quantities:

    Submission Details:
    All tender submissions must be uploaded electronically at

    Submission Deadline:
    January 9, 2024 12:00PM

    Public Opening:
    Not Applicable

    Conditions for Participation:
    Available within the tender document(s).

    Mandatory Submission Requirements:
    1. Appendix B- Submission Form
    2. Appendix C- Rate Bid Form
    3. Appendix D- Reference Form
    4. Appendix E- Deliverables and Technical Requirements Questionnaire

    Complete submission requirements are provided within the tender document(s).

    Scored Submission Requirements:
    1. Mandatory Requirements
    2. Experience, Qualifications and References
    3. Technical and Functional Requirements
    4. Service and Support
    5. Value- Added Ideas
    6. Sustainability
    7. Accessibility (AODA)
    8. Pricing

    This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).

    This procurement is covered by Chapter 19 of the Canada-European Union Comprehensive Economic Trade Agreement (CETA).

    Delivery Date:
    February 2024

    Duration of Agreement:
    The term is to be for a period of one-year, with an option in favour of Western to extend the Agreement on the same terms and conditions for four (4) additional (1) year terms.

    Additional Options:
    Not Applicable

    At the end of the evaluation process, Western may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification.  See tender document(s) for further detail.

    Not Applicable

    Responses must be submitted in English.

    Suppliers should note that information contained within this Tender Notice is subject to change.  Suppliers are encouraged to download the tender document(s) which contain the most current information.
    If there is a conflict between the tender document(s) and this Tender Notice, the tender document(s) will take precedence.

      Bidding and Documents are available on Fees may apply; See for more information.

      Contract duration

      The estimated contract period will be 12 month(s).

      Trade agreements

      • Canadian Free Trade Agreement (CFTA)
      • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
      • Please refer to tender description or tender documents

      Partner with another business

      The functionality to add your company name to the list of interested businesses is temporarily unavailable.

      This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

      Contact information

      Contracting organization

      University of Western Ontario
      Procurement Services, Suite 6100, Support Services Building, University of Western Ontario
      London, Ontario, N6A 3K7
      Contracting authority
      Scott Roth
      519-661-2111 x82779
      519-661-2111 x82779
      Bidding details

      Full details for this tender opportunity are available on a third-party site

      Click on the button below to be directed to this website. Note that on the third-party site you may need an account to view and/or bid on this tender. Information on any fees or additional costs to access the full details is outlined in the Description tab of this tender opportunity.

      Eligibility and terms and conditions

      Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

      Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

      Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

      Summary information

      Contract duration
      12 month(s)
      Procurement method
      Competitive – Open Bidding

      Support for small and medium businesses

      If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

      Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


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