ADVANCE PROCUREMENT NOTICE BASE PROGRAM- QUEBEC REGION (QC)

Advance Procurement Notice base program 
Quebec Region

(with Security Requirements)

This is not a bid solicitation. This is an advance notice of potential contracts with anticipated security requirements to provide interested consultants or contractors an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that these contracts will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

Description of the Program and Services

Contracts may include, but are not limited to:

• Support studies;
• Design and construction of new infrastructures, renovation and demolition of the Department of National Defence (DND) infrastructures, in support of the Canadian Armed Forces operations;
• Inspection, testing and maintenance services of DND infrastructures.

It is anticipated that the following solicitations will proceed as noted in the table below. This is conditional on the contract receiving approval to proceed from DND.

Contract Number: QUMATD24
Title: Regional Standing Offer Agreement for Designated Substances and Hazardous Materials
Approximate Estimate: $ 1,340,000
Anticipated Posting: March 2024
Description: Consulting services for the assessment, inventory, inspection and monitoring of designated substances and hazardous materials for the Quebec region.

Contract Number: QUTOIT24
Title: Regional Standing Offer Agreement for Roof Inspections
Approximate Estimate: $ 1,000,000
Anticipated Posting: March 2024
Description: Consulting services for the inspection and monitoring of membrane, sheet metal and shingle roofing work for the Quebec region.

Contract Number: QUMES24
Title: Regional Source List for professional building commissioning services
Approximate Estimate: $ 5,000,000
Anticipated Posting: April 2024
Description: Consulting services for the commissioning of new construction or the recommissioning of existing facilities concerning various building systems, notably the building envelope and the mechanical, electrical, control, and fire protection systems for the Quebec Region.

Contract Award and Anticipated Security Requirements
In order to be eligible for contract award, a consultant or contractor will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the solicitation/tender documents.

As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:

• for consultants or contractors: a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC); and

Industrial Security Program (ISP) Sponsorship
Defence Construction Canada (DCC) is providing consultants or contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants or contractors that are interested in submitting or participating in a proposal/bid for these procurements that fall under this program and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.

Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.

To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

In their sponsorship request application to DCC, consultants or contractors are asked to quote the following information, among other things:

• Contract number as referenced in the table above; and
• Level of clearance requested to be sponsored for.

Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultant or contractor to complete a sponsorship request package. Once DCC has determined that the consultant or contractor has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the consultant or contractor based on the following timelines:

• 30 calendar days prior to planned solicitation/tender closing, for DESIGNATED ORGANIZATION SCREENING (DOS); and
• 60 calendar days prior to planned solicitation/tender closing, for FACILITY SECURITY CLEARANCE (FSC) at the level of SECRET.

Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the consultant or contractor regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the consultant or contractor will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.

Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Any questions relating to this Advance Procurement Notice can be addressed to:
Disclaimer
DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a consultant or contractor will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the consultant or contractor accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.



 

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