Sick Leave Administration

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 557243

Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposal for Sick Leave Administration.

The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 


Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca on or before July 12, 2024, 11:00:00 AM EDT.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Insurance Requirements
 

1. 1. Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence.  Such insurance shall include a cross liability and severability of interests clause and an endorsement naming the University, its governors, trustees, officers and employees as an Additional Insured;
   2. Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;
   3. Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services;

A valid WSIB Clearance Certificate or alternatively Private Employers Liability in the amount of $2MM.

Accessibility

The University requires that the Proponent provide a demo instance or test environment to test the accessibility of the proposed solution, specifically interfaces or pages where a TMU employee may access or interact with. The Proponent's system must meet the Web Content Accessibility Guidelines (WCAG) 2.1 at Level AA.

Security assessment
Successful completion of a security risk assessment and compliance with the University's security recommendations.

Privacy assessment
  Successful completion of a security risk assessment and privacy impact assessment and compliance with the University's security and privacy recommendations.

Minimum Passing Score

For File # 2- RFP Privacy, Security and Accessibility Requirements
, Proponents must pass all three requirements.

The Minimum Passing Score for Stage 2- Technical Evaluated Criteria is 70% or 77 out of 110 points.
 The Minimum Passing Score for Stage 3- Short-Listed Proponent Presentations is 70% or 14 out of 20 points.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the agreement is five (5) years.


The University will base its selection of qualified suppliers on the following criteria:

Stage 1
Mandatory Evaluation Criteria:

CRITERIA                                                                                                                               WEIGHTING (POINTS)
File #1 – Proposal Acknowledgement Form                                                                                          Pass/Fail
File # 2- RFP Privacy, Security and Accessibility Requirements                                                           Pass/Fail

Stage 2- Technical Evaluation Criteria:
      CRITERIA                                                                                                                         WEIGHTING (POINTS)
File # 3- Company Information                                                                                                                    5
File # 4- Relevant Experience                                                                                                                    25
File # 5- Project Management Team                                                                                                           20
Fiel # 6- Sick Leave Management                                                                                                              30
File # 7- Transition/Project Plan                                                                                                                 10
File # 8 – Understanding the Services                                                                                                        15
File # 9- Social and Sustainable Practices                                                                                                    5
                                                                                                                                 Subtotal                   110
                                                                                            Minimum Passing Score Stage 2                      77

Stage 3- Short-Listed Proponent Presentations
CRITERIA                                                                                                                              WEIGHTING (POINTS)
Presentation                                                                                                                                                20
                                                                                                                     Subtotal                                  20
                                                                                                         Minimum Passing Score – Stage 3    14

Stage 4- Financial Evaluation Criteria:

CRITERIA                                                                                                                             WEIGHTING (POINTS)
Pricing Part I- Total Per Claim Fee                                                                                                          20
                                                                                                                     Subtotal                              20

                                                                                                            Total Evaluated Score     150



Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.


 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.