Agency of Record for Media Buying Services

Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Danny Greenfield
350 Victoria Street
Toronto, Ontario
M5B 2K3
bids@torontomu.ca


Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
This Request for Proposal is issued to obtain Proposals for highly qualified and experienced Agency of Record (“AOR”) to provide creative services and media planning/buying for Toronto Metropolitan University. The AOR shall be the primary advisor and provider to the University for strategy brand management targeted to a variety of audiences as further described in Appendix B - Deliverables (the "Deliverables").

The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 


Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca on or before September 13, 2024 at 11:00:00 AM EDT.

The submissions will not be opened publicly.


Conditions for Participation
The procurement is subject to the following conditions for participation:
 

1. Mandatory Requirements:

Proposal Acknowledgement Form

 

2. Qualitative Evaluation:

Company Information
Relevant Experience
Project Management Team
Social Policy Programs

The Minimum Passing Score is 70% for the Qualitative Evaluation Criteria

3. Financial Evaluation:

Pricing Part 1
Pricing Part 2

 

4. Presentation:

The Minimum Passing Score is 80% for the Presentation
1.           INSURANCE
 

1. Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence.  Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Toronto Metropolitan University, its governors, trustees, officers and employees as an Additional Insured;
2. Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per claim, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services;
3. Standard automobile insurance (if applicable) for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required; and

2.           WORKPLACE SAFETY AND INSURANCE BOARD (WSIB)
 

1. Valid WSIB Certificate; or
2. Proof of continuous Employer Liability Insurance coverage, equivalent to WSIB coverage, in the amount of not less than two million dollars ($2,000,000.00) for the same term and as described in the foregoing Insurance clause.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9


Contract Details
March 1, 2025 – February 29, 2028, with the option to extend the term for two (2) additional one (1) year terms expiring on February 28, 2030.


Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.