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LDRR Fleet Renewal Project - Cars Digital Connectivity Solution

Solicitation number 202504001

Publication date

Closing date and time 2025/12/15 17:00 EST

Last amendment date

Status Status Expired

Description
VIA Rail Canada Inc. is seeking proposals for a Digital Connectivity Solution as pasrt of its Long Distance, Regional and Remote Fleet Renewal Project "LDRR" and other projects associated to the LDRR fleet. The new fleet of cars shall ensure reliable onboard connectivity across the LDRR networks. The selected Supplier will be responsible for implementing a Digital Connectivity Solution, including onboard equipment and the Wayside Solution, as well as providing maintenance and operational support services throughout the contract duration. To meet project timelines, close and dynamic collaboration is expected between VIA Rail, the Digital Connectivity Supplier and the Cars Manufacturer.

The Scope of Work and Specifications documentation will be made available only to Proponents who have submitted their intent to submit a Proposal in MERX and have signed a Non-Disclosure Agreement (NDA). The NDA document is available in MERX.

Signed NDAs shall be emailed to the contact person lyne_parenteau@viarail.ca. No modifications to the NDA document will be accepted.

Please note that a French version of the "Request for Proposals" document can be provided to the Proponents upon request, excluding Appendicies "A", "D" and "E".

Mandatory Requirements
  1. Canadian Radiocommunication Regulations
The Proponent shall submit a certification letter signed by the Chief Executive Officer or an authorized signing officer providing a clear statement that the Digital Connectivity Solution will comply with all applicable Canadian Radiocommunication regulations requirements
  1. Fighting Against Forced Labor and Child Labor in Supply Chains Act Requirements
The Proponent shall submit a certification letter signed by the Chief Executive Officer or an authorized signing officer providing a clear statement that the Proponent and its Sub-Contractors are committed to complying with the requirements of section 15.3 of Attachment A-2 of Appendix A “VIA Rail LDRR Project Cars Digital Connectivity Solution Statement of Work – Build Phase”
  1. Experience
The Proponent shall submit a certification letter signed by the Chief Executive Officer or an authorized signing officer providing a clear statement that the Proponent has a proven Digital Connectivity Solutions (Wayside and onboard Equipment) specifically designed for the rail industry
  1.  Data Location
The Proponent shall store all data containing personal information "PII" in Canada
  1. Cars Digital Connectivity Non-Functional Requirements     
The Proponent shall provide answers for all Cars Digital Connectivity Non-Functional Requirements listed in Attachment A-4 of Appendix A "VIA Rail LDRR Project Cars Digital Connectivity Solution Requirements Compliance Matrix”
  1. Cars Digital Connectivity Functional Requirements  
The Proponent shall provide answers for all Cars Digital Connectivity Functional Requirements listed in Attachment A-4 of Appendix A "VIA Rail LDRR Project Cars Digital Connectivity Solution Requirements Compliance Matrix"
  1. Cars Digital Connectivity Onboard Hardware Standards and Environmental Requirements
The Proponent shall provide answers for all Cars Digital Connectivity Onboard Hardware Standards and Environmental Requirements listed in Attachment A-4 of Appendix A "VIA Rail LDRR Project Cars Digital Connectivity Solution Requirements Compliance Matrix "
  1. Cars Digital Connectivity Support and Service Level Agreement Requirements
The Proponent shall provide answers for all Cars Digital Connectivity Support and SLAs Requirements listed in Attachment A-4 of Appendix A "VIA Rail LDRR Project   Cars Digital Connectivity Solution Requirements Compliance Matrix"
  1. Vendor Assessment
Proponent shall provide answers for all questions of all tabs of the document "VIA Vendor Assessment Grid v2.00"

    Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.

    Contract duration

    The estimated contract period will be 156 month(s).

    Trade agreements

    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)

    Partner with another business

    Are you interested in partnering with other businesses for this opportunity? Add your company to the list of businesses who are interested in partnering.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Businesses interested in partnering for this tender opportunity:
    Note: Information may not be available in both English and French. This is because the Official Languages Act does not apply.

    Contact information

    Contracting organization

    Organization
    VIA Rail Canada Inc.
    Address
    3 Place Ville-Marie, Suite 500
    Montreal, Quebec, H3B 2C9
    Canada
    Contracting authority
    Lyne Parenteau
    Phone
    514-871-6490
    Email
    lyne_parenteau@viarail.ca
    Bidding details

    Full details for this tender opportunity are available on a third-party site

    Click on the button below to be directed to this website. Note that on the third-party site you may need an account to view and/or bid on this tender. Information on any fees or additional costs to access the full details is outlined in the Description tab of this tender opportunity.

    View full details on third-party site

    Eligibility and terms and conditions

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    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Language(s)
    English, French
    Contract duration
    156 month(s)
    Procurement method
    Competitive – Open Bidding

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

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