Buy Canadian Policy

The Government of Canada has introduced new policies to protect, build, and transform Canadian industries. Check out Buy Canadian Policy for more information on what this could mean for you.

Emergency Generator Testing and Maintenance

Solicitation number 2025-015-AM

Publication date

Closing date and time 2025/12/18 11:00 EST

Last amendment date

Status Status Expired

Description
Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349

Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit Proposals indicating their organization’s capability and resources in providing professional services for generator testing and maintenance, campus wide, at Toronto Metropolitan University, as further described in Appendix B – Deliverables. 
The University intends to execute a Master Services Agreement, as provided in Appendix E of the RFP.

Address and Final Date for Submissions
Submissions must be submitted electronically at  https://tmu.bonfirehub.ca/opportunities/99607 on or before December 18, 2025, 11:00:00 AM EST

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements

File #1 - Proposal Acknowledgement Form  - Pass/Fail

The Minimum Passing Score is 49 Points out of 70 for Stage 2.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
 The term of the Final Agreement is three (3) years, plus two optional renewal periods of one (1) year each, in the discretion of the University
The University will base its selection of qualified suppliers on the following criteria:

Stage 1 -Mandatory Evaluation Criteria

CRITERIA                                                                                 WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form                                            Pass/Fail
                                                                                               
Stage 2 - Technical Evaluation Criteria

CRITERIA                                                                                 WEIGHTING (POINTS)
File #2 – Company Information                                                              10
File #3 – Relevant Experience                                                                15
File #4 – Project Team                                                                           15
File #5 – Company Services and Project Methodology                            25
File #7 – Social and Sustainable Practices                                               5

                                                                                              Subtotal  70

Stage 3 - Financial Evaluation Criteria

CRITERIA                                                                                 WEIGHTING (POINTS)                         
Pricing Part I – Total Cost of Emergency Generator Maintenance
                         Services Price                                                                20
Pricing Part II – Average Hourly Rate for Additional Work                        10

                                                                                             Subtotal   30       

Total Evaluated Score for Stages 2, and Stage  3                                100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
 

    Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.

    Contract duration

    The estimated contract period will be 60 month(s).

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Please refer to tender description or tender documents

    Partner with another business

    Are you interested in partnering with other businesses for this opportunity? Add your company to the list of businesses who are interested in partnering.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Toronto Metropolitan University
    Address
    Financial Services - Purchasing and Payment, 350 Victoria Street
    Toronto, Ontario, M5B 2K3
    Canada
    Contracting authority
    Aris Medieros
    Phone
    416-979-5000
    Email
    bids@torontomu.ca
    Bidding details

    Full details for this tender opportunity are available on a third-party site

    Click on the button below to be directed to this website. Note that on the third-party site you may need an account to view and/or bid on this tender. Information on any fees or additional costs to access the full details is outlined in the Description tab of this tender opportunity.

    View full details on third-party site

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Language(s)
    English
    Contract duration
    60 month(s)
    Procurement method
    Competitive – Open Bidding

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

    Date modified: