Web Design, Development and Maintenance Services

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
 
Description:
The University websites, including design and content, use University templates that are end-user-centric, visually appealing, engaging, in plain language, have a unified look and feel, and provide easy navigation throughout. York seeks to use the website as a way to actively inform target audiences including students, parents, community and partners.  It should provide a friendly environment which emphasizes access to prospects, parents, the general public, and community.  
The objectives of this RFP are to:

• Create a roster of agencies and individuals with the appropriate specialized expertise in web development, design, and maintenance; and
• Select agencies and individuals, that will work effectively with university units and within University processes to produce compelling, consistent and integrated web communications. Agencies will be provided institutional guidelines and need to ensure they are fully aware of the University processes and can advise clients if required.

In addition, York reserves the right to determine the number of Proponents Selected.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid.  Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
 
Pricing and Payment Terms are available on the MERX website, respectively.
 
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
 
Estimated Quantities:
Available within the RFP Documents.
 
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
 
Submission Deadline:
February 2, 2026 at 3:00:00pm EST.
 
Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:

1. Qualifications and Experience
2. Methodology and Timetable/Workplan
3. References
4. Case Studies/Samples
5. Deliverables
6. Acknowledgement – Section 9.0
7. Pricing Schedule – Section 10.0

Complete submission requirements are provided within the RFP documents.
 
Scored Submission Requirements:  
 

1. Mandatory Requirements
2. Qualifications and Experience
3. Methodology
4. Web Design, Development and Maintenance Services
5. Case Studies and
6. Financial Evaluation

Complete submission requirements are provided within the RFP documents.
 
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
 
Delivery Date:
Service implemented by a tentative date of March 1, 2026 


Duration of Agreement:
The initial term of the Agreement shall be for thirty-six (36) months.
 
Additional Options:
Available within the tender document.
 
Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.


 Responses must be submitted in English.




Proponents should note that information contained within this notice is subject to change.  Proponents are encouraged to download the tender document which contain the most current information.
 
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.