Enterprise Resource Planning System Design and Deployment

Advance Procurement Notice
DCC-IT-020-4
ENTERPRISE RESOURCE PLANNING SYSTEM DESIGN and DEPLOYMENT (“System Integration”)
Ottawa, ONTARIO

(with Security Requirements)

Purpose of this Advance Procurement Notice
This is not a bid solicitation nor a request for proposals.
This Advance Procurement Notice (APN) is a preliminary notice regarding a potential contract, which includes security requirements. The purpose of this APN is to allow interested consultants to initiate the sponsorship process to obtain the necessary security clearances (if required).
Please note that there is no guarantee that this contract will proceed or that security clearances will be granted within the anticipated timelines or at all as part of the sponsorship process.

Description of the Project and Services
Defence Construction Canada (DCC) is undertaking a major digital transformation to replace its legacy Enterprise Resource Planning (ERP) system. As part of the transformation DCC aims to establish a modern, integrated, and sustainable enterprise platform that supports its future-state operating model. DCC is seeking a number of benefits from the new ERP system including but not limited to:

• Establishing an efficient single source of truth for operational and financial data to support processing and reporting;
• Reducing duplication of effort across multiple systems and processes;
• Streamlining, standardizing, simplifying, and automating enterprise processes; and
• Improving user experience, ease of interaction, and expanding self-service capabilities.

DCC requires the services of a Systems Integrator (SI) to successfully implement the new ERP software system. The services are expected to be carried out over the following 6 phases:

• Phase 1 – Discovery & Planning
• Phase 2 – Design
• Phase 3 – Development
• Phase 4 – Testing
• Phase 5 – End User Training & Deployment
• Phase 6 – Support & Maintenance

It is anticipated that this solicitation will be initiated in Summer 2026, conditional on receiving approval to proceed.
Interested consultants are advised that a separate solicitation is currently underway for the ERP software solution. As such, the selection of the ERP software solution is intended to be identified at a later date, prior to the closing of the upcoming solicitation for ERP system integration.

Contract Award and Anticipated Security Requirements
To be eligible for contract award, a proponent will be required to, among other things, actively hold or obtain all required security clearance(s) prior to the date of the award, as will be further detailed in the forthcoming solicitation documents.
The anticipated organizational security clearance level for this contract is Designated Organization Screening (DOS) with Document Safeguarding Capability at the level of Protected B.

Industrial Security Program Sponsorship
DCC is providing consultants early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants that intend to submit a proposal for this project and that do not actively hold the above identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP.
Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential bidders or proponents with their respective security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.
In their sponsorship request application to DCC, consultants are asked to quote the following information, among other things:

• APN number (Project number on the MERX notice);
• Contract number DCC-IT-020-4; and
• Level of clearance requested to be sponsored for.

Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultants to provide assistance for the completion of the sponsorship request packages.
Once DCC has determined, at its entire discretion, that a consultant:

1. has started the sponsorship process prior to the closing of the solicitation (Contract number to be listed on their request for sponsorship) on MERX,
2. has met all the material requirements of the sponsorship request package, and
3. has submitted a proposal or a bid,

DCC will send the documents to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP).
Following receipt of the sponsorship request package, the CSP will communicate directly with the proponent regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the proponent will need to promptly cooperate with CSP to ensure that the process is completed as soon as possible.

Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to:
Paul Chouinard
Procurement Specialist
Defence Construction Canada
343-549-1737
paul.chouinard@dcc-cdc.gc.ca

Disclaimer
DCC is only providing assistance, at its entire discretion, for the above stated sponsorship process and does not provide any representations or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the proponent or bidder agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the bidder or proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above stated sponsorship process.

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Amendment No. 1

• No change to the english version

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Amendment No. 2

• APN closing date extended to July 15th, 2026 and forecasted solicitation timeframe updated to Summer 2026.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.