Oracle PeopleSoft Human Capital Management Technical Upgrade

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
 
Description:
York University is planning to upgrade its Oracle PeopleSoft from HCM 9.2 image 35 PeopleTools 8.58.07 to HCM 9.2 Image 52 with PeopleTools 8.62. 

The scope of work for this project includes the provision of services to complete a technical upgrade of existing environments including, but not limited to, the user interface, data interfaces, workflow processes, queries, reports, and data conversion.

York’s preference is to award one (1) qualified and experienced Proponent for the Work outlined in this RFP.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid.  Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
 
Pricing and Payment Terms are available on the MERX website, respectively.
 
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
 
Estimated Quantities:
Available within the RFP Documents.
 
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
 
Submission Deadline:
[Revised] May 12, 2026 at 3:00:00pm EST.
 
Public Opening:
Not Applicable.

Conditions for Participation:
Available within the RFP document.
Mandatory Submission Requirements:
 

• Proponent Executive Summary (Section 4.1) (File type: .pdf) – Required 
• Qualifications (Section 4.2) (File type: .pdf) – Required 
• Methodology (Section 4.3)(File type: .pdf) – Required 
• References (Section 4.6) (File type: .pdf) – Required 
• Financial Considerations / Price Proposal (Section 4.5) (File type: .pdf) - Required  
• Acknowledgement (Section 9.0) (File type: .pdf) – Required 
• Alternative Proposals and Joint Proposals (Section 4.10 and 4.11)(File type: .pdf) – Optional

Complete submission requirements are provided within the RFP documents.
 
Scored Submission Requirements:  
 

1. Qualifications, Experience and References;
2. Methodology;
3. Timetable/Workplan;
4. Financial Evaluation; and
5. Short-Listed Proponent Interviews.

Complete submission requirements are provided within the RFP documents.
 
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
 
Delivery Date:

The Selected Proponent shall be ready to tentatively start the upgrade project on June 8, 2026.
 
Duration of Agreement:
This RFP is issued for an upgrade project of limited duration. Any resulting contract shall commence upon contract Award and shall remain in effect soley for the period required to complete the project scope, including delivery, implementation, testing and User Acceptance Testing (“UAT”).

Following successful completion of UAT and formal acceptance by York, the contract shall continue only for a post-acceptance warranty period of approximately thirty (30) to sixty (60) days, as reasonably agreed upon by both parties.

Upon expiration of the warranty period, the contract shall automatically terminate, an no ongoing, recurring, or continuing contractual relationship shall exist between the Selected Proponent and York unless expressly agreed to in writing by both parties.
 
Negotiation:
Following evaluation of all Proposals, it is York’s intention to enter into negotiations with the leading Proponents who offers the best overall value to York. York’s intention is to establish a roster of Proponent’s based respectively on the highest to lowest best overall value scores. York reserves the full and sole right to determine how many Proponent’s are included in the roster list.
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.



 Responses must be submitted in English.




Proponents should note that information contained within this notice is subject to change.  Proponents are encouraged to download the tender document which contain the most current information.
 
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.