Homestay Services

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
 
Description:
York University’s English Language Institute’s (YUELI) is seeking an experienced homestay company to undertake the homestay placement for individuals requesting homestay while they attend programs. Proponents will manage YUELI’s and Osgoode’s homestay application process, placement and payment for YUELI and Osgoode students. The Proponent will undertake an appropriate matching process taking into account the student requirements and proximity to York University. The Proponent must be able to support the diverse needs of small and large volumes of students that require homestay services with varying degrees of English proficiency levels.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid.  Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
 
Pricing and Payment Terms are available on the MERX website, respectively.
 
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
 
Estimated Quantities:
Available within the RFP Documents.
 
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
 
Submission Deadline:  
August 6, 2026 at 3:00:00 pm ET (Local Time).
 
Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:  

1. Company Profile
2. Three (3) References with similar Scope of Work
3. Resume(s) of Key Personnel
4. Methodology
5. Dliverables
6. Pricing Schedule
7. Section 9.0 – Acknowledgement

Complete submission requirements are provided within the RFP documents.
 
Scored Submission Requirements:   
 

1. Mandatory Requirements
2. Qualifications and Experience
3. Methodology
4. Deliverables
5. Financial Evaluation

Complete submission requirements are provided within the RFP documents.
 
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
 
Delivery Date:
Available within the tender document.
 
Duration of Agreement:
The initial term of the Agreement shall begin from the date of award for thirty-six (36) months, with two (2) optional twelve (12) month extensions. 
Additional Options:
Available within the tender document.
 
Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.


 Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change.  Proponents are encouraged to download the tender document which contain the most current information.
 
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.