Athletics and Recreation Apparel

Address:
York University
Strategic Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
 
Description:
York is seeking qualified Proponent(s) to supply and deliver athletic apparel, accessories and related services for varsity teams, camps, programs, and retail operations, as set out and in accordance with the requirements and specifications outlined in this RFP. Proponents are to provide best and most competitive pricing for specified products, as well as a comprehensive suite of services and support to advance York’s various programs, its retail operations, and objectives.

Athletics & Recreation has a desire to look at all alternatives presented through this process and to then select the solution(s) that provide the best overall value. In this RFP, best overall value is defined in terms of providing a combination of benefits such as product quality, price competitiveness, promotional support, customer support, marketing partnership opportunities, retail merchandising support, and assistance with marketing and promotional support for the E-Commerce operations.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid prior to the closing date and time. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/.
 
Pricing and Payment Terms are available on the MERX website, respectively.
 
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
 
Estimated Quantities:
Available within the RFP Documents.
 
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca.
 
Submission Deadline:
August 19, 2026 at 3:00:00pm EST.
 
Public Opening:
Not Applicable.

Conditions for Participation:
Available within the tender document.

Mandatory Submission Requirements:

1. Executive Summary, Qualifications, Experience and Reputation
2. Methodology
3. Deliverables
4. Timetable / Work Plan
5. References / Past Experience
6. Pricing Schedule
7. Acknowledgement

Complete submission requirements are provided within the RFP documents.
 
Scored Submission Requirements:  

1. Mandatory Requirements
2. Qualifications and Experience
3. Methodology
4. Deliverables
5. Timetable / Work Plan
6. References / Past Experience
7. Financial Evaluation

Complete submission requirements are provided within the RFP documents.
 
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
 
Delivery Date:
Tentative start date of the resulting agreement would be November 1, 2026. Usual ordering cycle takes place as a one bulk order during the summer (for delivery in early fall) and small as-needed orders thereafter throughout the year.

Duration of Agreement:
The initial term of the Agreement shall be for forty-eight (48) months, with one (1) optional twelve (12) month extension; for a potential Term of sixty (60) months.
 
Additional Options:
Available within the tender document.
 
Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):
Not Applicable.

 Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change.  Proponents are encouraged to download the tender document which contain the most current information.
 
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.