2022 - 2023 Winter Monthly Rentals: Heavy Equipment

*****AMENDMENT #3*****
Please note the following vendor questions and responses:

Q1. [Should there] be a maximum hours used so we can adjust our price accordingly?
R1. There are no maximum hours listed within this Invitation to Tender.

Q2. For the added equipment (forks and plows) does it have to be in the allowed maximum or is it separate?
R2. The pricing for attachments are separate from the monthly heavy equipment rates.

All other information remains the same.

*****AMENDMENT #2*****
Amended to add one (1) Grader, listed at Item #64, to District 5 - Waterborough

All other information remains the same.

*****AMENDMENT #1*****
Amended to add one (1) Loader, listed at Item #48, to District 5 - Harvey

All other information remains the same.
______________________

SCOPE
This Invitation to Tender consists of the supply of backhoes, graders, and front end loaders for the Department of Transportation and Infrastructure (DTI) to rent on a
monthly basis.

The primary use of the equipment is for activities associated with various winter maintenance activities including, but not limited to, the handling and management of salt and/or sand related to winter road maintenance, ditching, inventory management and other
requirements within the District operations.

Suppliers shall take note that a number of locations require equipment that will be used for plowing; such locations are noted as needing a plow and/or a wing.

DTI shall have sole use of the equipment for the duration of the contract and the equipment shall not be available for use by the Supplier, unless the equipment is being repaired.

CONTRACT AWARD CRITERIA
A Contract of Supply will be awarded to the Vendor providing the lowest price per District.

Notwithstanding the lowest price per District, DTI reserves the right to award a contract to more than one vendor in any District for the purposes of contract distribution amongst multiple vendors within any District.

Contract(s) will not be awarded to any vendor until proof of insurance coverage is received as detailed below. Failure to submit the required documents within 5 business days following the request from GNB will result in the vendor bid being disqualified.

SPECIFICATIONS
Specifications detailing maximum rates and Terms and Conditions are attached to this Invitation to Tender.

*****
NOTE TO VENDORS: EQUIPMENT AGE MUST NOT EXCEED 11 YEARS.
*****

DELIVERY DATE AND PRICE
The equipment will be required between November 7, 2022 and April 28, 2023. Bidders must deliver equipment after receipt of their Purchase Order and provisions for delivery have been made with the District. Bidders must be prepared to deliver equipment no later than Friday, November 4, 2022 at 4:30pm. Bidders who fail to meet the delivery deadline may incur daily penalties and may have purchase orders canceled.

Any fees charged for the delivery of the rental machine to and from the appropriate DTI facility shall be included in the quoted rates. No additional fees shall be paid for delivery of the rental equipment.

DTI reserves the right to return the equipment early or extend the contract beyond the anticipated end date, should operational requirements change. In the event equipment is returned prior to April 28, 2023, DTI shall incur no additional rental charges related to the equipment beyond the return date. If the contract is extended beyond the April 28, 2023 end date, Suppliers shall prorate the monthly rate to the modified end date of the contract.

RIGHT TO ADD AND REMOVE EQUIPMENT AND LOCATIONS
DTI reserves the right to add or remove locations and/or equipment if there are changes
in operational requirements.

VENDOR QUESTIONS
All inquiries should be received seven (7) calendar days prior to the closing date; any inquiries received less than 7 calendar days prior to the closing date cannot be guaranteed a response. Please reference the tender number and closing date within your communications to ensure a prompt and accurate reply.

SUBMITTALS
Paper copies of bids are no longer accepted. Please see the clause below titled "New
Bidding Method" for instructions to submit bids.

HOW TO SUBMIT PRICING
Suppliers should clearly indicate the price per month for the equipment in the 'Unit
Price Including Discount' and 'Extended Price' column.

The 'Unit Price Including Discount' and 'Extended Price' should NOT include taxes.

Please include a signed and completed Invitation to Tender form with your bid submission.

There are no additional pricing sheets required for this Invitation to Tender.

To expedite the contract award process, Vendors should include the following with their bid:

i. Proof of Insurance Coverage

*****
NOTE TO VENDORS: THE NUMBER OF LOCATIONS BID UPON MUST NOT EXCEED THE NUMBER OF PIECES EQUIPMENT AVAILABLE TO RENT (EXAMPLE: If you have two(2) backhoes, you may only bid on two(2) locations.)
*****

REQUIREMENTS
VENDORS ARE REQUIRED TO SIGN AND DATE THEIR BID IN THE SPACE PROVIDED BELOW


District 1 - Eel River

Grader (to plow)
200+ HP

Attachments Required
Wing & Plow Harness
(DTI to supply plow)

Not to Exceed
$12,058.00/mo