RFP for F'ton Justice Building- Construction Management Services

*****Amendment #7

Question 1:
In the RFP documents DTI state that you are assuming a duration for the project schedule for your evaluations. Would you please confirm how many months DTI is assuming for both preconstruction and also construction phases of the project.

Response 1
RFP respondents are expected to adhere to the dates identified in the schedule included with the RFP and structure the development of the project schedule to suit their response to the RFP.

All other information remains the same.


*****



*** Amendment #6 ***

Please note of the following proponent question, response and clarification:

Question 1
Appendix A2 Financial Proposal requests 'Estimated Expenses' for each of the key personnel. Please provide a list of what items are expected to be included in this value.
Can DTI provide a response?

Response 1
There is no expectation that proponents will identify specific expenses in Appendix A2, but Proponents may include expenses as part of time-based rates, if it is applicable to their response to the proposal.

Clarification of Amendment 5, Question 2

As stated by previous amendment: "Proponents are expected to provide staff resources as they see fit, to complete to the requirements of the RFP, under the compensation structure as outlined." The compensation structure outlined in Article 5.2 of CCDC 5b is the total of 5.2.1, 5.2.2 and 5.2.3 combined. It would not be to a proponents' benefit to duplicate costs for staff resources or non-reimbursable expenses in any of the three categories in Article 5.2.

Proponents are required to provide all information related to their costs by completing Appendix A2 - Financial Proposal Form, such that they will not be pursuing additional compensation to complete the required services, other than for costs directly related to the construction work or reimbursable expenses, as identified in CCDC 5b Schedule A2 Reimbursable Expenses Related to Schedule A1.

All other information remains the same.


*** Amendment #5 ***

Please note the closing date for this RFP has been extended to November 9th, 2023.

The following proponent questions have been received:

Question 1
Reference Amendment 4, Question 3 - The response to the question does not appear to be complete. The last paragraph I was referring to that doesn't seem to apply was: "Proponents should identify the professionals who will be directly responsible for the signing off on each of the above functions." Please clarify.

Response 1
Reference 7.2.2 2 Project Team Organization Chart - 4th Paragraph.
Change "Proponents should identify the professionals who will be directly responsible for the signing off on each of the above functions." to read "Proponents should identify the professionals who will be directly responsible for each of the above functions."


Question 2
Reference A2 - Financial Proposal Form and CCDC5B Contract - Schedule B and Amendment 4, Questions 6-9
Weekly rates are required for Key Personnel however they are not requested for Support Personnel including but not limited to Project Coordinator(s), Assistant Superintendent(s) and Project Administrator(s) that will be involved during the Construction and Post-Construction Phases of the project. Are these personnel to be included in the percent fee for work or can these roles be added to Appendix A2 - Financial Proposal Form?

Response 2
Only the individuals listed are to be included in the Price Table

Question 3
Reference A2 - Financial Proposal Form
For the key personnel roles identified, is the rate per individual or per role? For example, if we anticipate 2 individuals for a specific role required to perform the work, is the rate to increase to reflect the additional individual?

Response 3
Individuals

All other information remains the same.

*** Amendment #4 ***

Please note of the following proponent questions & clarifications:

Question 1:
Can we request an extension of at least one week to the current RFP closing date.

Response 1:
We will not be extending the RFP closing date at this time.

Question 2:
Reference 6.6.6.3.4.1 - Please confirm the year that applies to the May 31st date for the North Property Line.

Response 2:
2025

Question 3:
Reference 7.2.2.2 - given the change from "Design-Build" to "Construction Management' in Amendment 2, please confirm the last paragraph in this section no longer applies and should be deleted.

Response 3:
Reference 7.2.2 2 Project Team Organization Chart

Question 4:
Paragraph 3 - Revise sentence "Provide a brief, written description of significant functional relationships among participants and how the proposed organization will function as an integrated Design-Build team." to Construction Management team.

Reference 7.2.2.4
Paragraph 4 - Are resumes only required for the identified key personnel shown in the organizational chart?

Response 4a:
Yes.

Question 4b:
Paragraph 4 - What is meant by "area of Work"?

Response 4b:
Reference 7.2.2.4 - Paragraph 4 change "area of Work" to "Position"

Question 4c:
Currently it indicates that the Project Manager is to be a Professional Engineer. Please confirm it would be acceptable for either the Project Manager or Construction Manager to hold this designation or neither since this is not a design-build contract.

Response 4c:
reference amendment #3 for clarification on this item.

Question 5:
Reference 8.1.2.2 - There are 2 ranges identified that score 10 points (bullets 4 and 5), could you please clarify?

Response 5 :
Change: All fee offers where the price difference (higher or lower) as compared to the median is greater than twenty percent (>20%) and less than or equal to twenty five percent (# 25%) will receive 10 points. Change to: All fee offers where the price difference (higher or lower) as compared to the median is greater than twenty percent (>20%) and less than or equal to twenty five percent (# 25%) will receive 5 points.

Question 6:
In regards to appendix A2 - Financial proposal Form please provide clarification on the following:
- Construction management Fee % - as per the CCDC 5B are we correct that this % is just for Fee for our services (ie: profit) and is not to include the required staff salaries (salaries - would be cost of the work)?

Response 6:
Correct! The staff rates are separate and are to be listed as per Appendix A2 as time based rates. These would not be included in the % fee.

Question 7:
- PM, CM, Super, etc ... cost per week and expenses per week - are any of these staff costs to be included within the Construction Management Fee % line item, or are these items to be kept separate and not included in the Construction Management Fee % line item?

Response 7:
Staff cost per week and staff expenses per week should not be included in the Construction Management Fee %.

Question 8:
- Other "non-reimbursable costs" - if Fee % is strictly for services / profit, and staff costs are strictly kept separate - if necessary are proponents allowed to provide an additional line item section for other costs?

Response 8:
No additional line items are to be included on the Financial Proposal Form

Question 9:
Additional question: are you not expecting proponents to have a coordinator working on this project, or are you expecting proponents to have a coordinator(s) work on this project?

Response 9:
Section 7.2.2.4 Key Personnel lists the personnel required to be identified in response to the proposal. Proponents are expected to provide staff resources as they see fit to complete to the requirements of the RFP under the compensation structure as outlined.


All other information remains the same.


*******


*** Amendment #3 ***

Please note of the following proponent questions & clarifications:

Question 1:
In section 7.2.2.4 Key Personnel you have indicated that both the Project Manager and Quality Manager have the requirement to be Professional Engineers. We are requesting that this not be a requirement. We have several staff that that meet all the requirements you are requesting, with years of experience and they have completed similar if not larger projects than this except that they are not engineers. We employ technologists, and other professionals that are equally qualified at project managers and quality managers that fit this role as well as individuals with experience that have moved into these roles based on previous experience. We are requesting that the requirement to be an engineer be removed. You will still be able to evaluate our staff and determine their abilities in the staff resumes that are part of this submission.

Response 1: The preference is that the Project Manager and Quality Manager be a Professional Engineer or Architect, however this is dependent on relevant experience of the individual.

All other information remains the same.




*** Amendment #2 ***

Please note of the following proponent questions & clarifications:

Question 1
We have a request for a clarification on this tender for Fredericton Justice Building Construction Management Services #0674009-24. No sure if it's intentional but you refer to the CM as Design-Builder and the Contract as the Design-Build Subcontract. It is our understanding that all the design is complete and that this is not a design-build project.

Response: The RFP should not have used the terminology "Design Builder" or referred to a Design-Build Subcontract". Please ignore these. Correct, this is not a design-build project. The design IS complete.

Question 2
In 2.1 Request for Proposal Terminology - the parties that are to enter into a written agreement are identified as the Owner and the Design-Builder. In the same section Design Services are defined as the professional design and related services required by the Contract. Prime Members are the proponents team who will be responsible for 40% of the design of the project. In 7.2.2.2 Project Team Organizational Chart - It states that we are to provide a brief description of how the organization will function as an integrated Design-Build team. The terms used are consistent with terms used in a design build scenario, which would require a different contract than the CCDC 5B.

Please confirm that the Construction Manager shall not be responsible for the professional design services, or the performance of the Consultant(s), which are to be hired and retained by the Owner.

Response: We confirm that the Construction Manager is not responsible for the professional design services, or the performance of the Consultant(s), which are to be hired and retained by the Owner.

Please note of the following clarifications:

Reference 2.1 Request for Proposal Terminology
Agreement/Contract change "Design-Builder" to "Construction Manager".

Reference 2.1 Request for Proposal Terminology
Design Services - there are no professional design services required under the CM contract.

Reference 2.1 Request for Proposal Terminology
Prime Member(s) - Delete reference to "40% of the design of the Project."

Reference 7.2.2 Project Team Organization Chart
Paragraph 3 - Revise sentence "Provide a brief, written description of significant functional relationships among participants and how the proposed organization will function as an integrated Design-Build team." to Construction Management team.

Reference 7.2.3 Experience of the Proponent
Paragraph 2, Bullet 3 - "Dates of design, construction, management and/or warranty periods." Delete reference to Design.

Reference 8.2 Final Selection and Negotiation
Paragraph 2, change "The terms and conditions found in the Appendix B - Design-Build Signing Agreement (Appendix B1 - CCDC 5B - 2010" to Appendix A5- Construction Management Contract - for Services and Construction CCDC 5B - 2010


All other information remains the same.



*** Amendment #1 ***

This amendment is to confirm the VENDOR MEETING: for October 11, 2023 at 1:00 p.m.

Page 5 of the attached "RFP Document" states October 12, 2023, which is incorrect.

All other information remains the same.


RFP for Fredericton Justice Building
Construction Management Services.

See attachments for more details.