Property Management Services (Codiac Regional Policing Facility)

MARCH 5, 2024 - ADDENDUM #3 has been issued to EXTEND THE OFFICIAL CLOSING DATE AND TIME of Request for Proposal #RFP23-030 to WEDNESDAY, MARCH 13, 2024 @ 3:00pm - Atlantic Time and to respond to additional questions submitted by interested Vendors.

An official copy of Addendum #3 is available for download under "Attachments Exist". You
must be registered as an "Interested Vendor" to download the electronic file(s).

It is imperative that a signed copy of this Addendum (and any possible future Addenda)
released with respect to this RFP be included with your bid submission, all of which must
be submitted prior to the Closing Date and Time, as they form part of the RFP document,
and resulting agreement.

FAILURE TO INCLUDE A SIGNED COPY OF ALL PAGES OF THIS ADDENDUM (AND ALL FUTURE ADDENDA) WITH YOUR RFP SUBMISSION WILL BE CAUSE FOR REJECTION OF YOUR BID.

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FEBRUARY 27, 2024 - ADDENDUM #2 has been issued to EXTEND THE OFFICIAL CLOSING DATE AND TIME of Request for Proposal #RFP23-030 to THURSDAY, MARCH 7, 2024 @ 3:00pm - Atlantic Time and to respond to requests for clarification submitted by interested Vendors.

An official copy of Addendum #2 is available for download under "Attachments Exist". You
must be registered as an "Interested Vendor" to download the electronic file(s).

It is imperative that a signed copy of this Addendum (and any possible future Addenda)
released with respect to this RFP be included with your bid submission, all of which must
be submitted prior to the Closing Date and Time, as they form part of the RFP document,
and resulting agreement.

FAILURE TO INCLUDE A SIGNED COPY OF ALL PAGES OF THIS ADDENDUM (AND ALL FUTURE ADDENDA) WITH YOUR RFP SUBMISSION WILL BE CAUSE FOR REJECTION OF YOUR BID.

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FEBRUARY 21, 2024 - ADDENDUM #1 has been issued to EXTEND THE OFFICIAL CLOSING DATE AND TIME of Request for Proposal #RFP23-030 to TUESDAY, FEBRUARY 27, 2024 @ 3:00pm - Atlantic Time and to respond to requests for clarification submitted by interested Vendors.

An official copy of Addendum #1 is available for download under "Attachments Exist". You
must be registered as an "Interested Vendor" to download the electronic file(s).

It is imperative that a signed copy of this Addendum (and any possible future Addenda)
released with respect to this RFP be included with your bid submission, all of which must
be submitted prior to the Closing Date and Time, as they form part of the RFP document,
and resulting agreement.

FAILURE TO INCLUDE A SIGNED COPY OF ALL PAGES OF THIS ADDENDUM (AND ALL FUTURE ADDENDA) WITH YOUR RFP SUBMISSION WILL BE CAUSE FOR REJECTION OF YOUR BID.

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Proponents responding to the public notice are advised that official RFP documents may ONLY be obtained from the New Brunswick Opportunities Network (NBON) OR through the City of Moncton's Purchasing Department (E-mail: info.purchasing@moncton.ca / Tel: 506-853-3535).

ONLY PROPONENTS WHO HAVE RECEIVED THE RFP DIRECTLY FROM THE NEW BRUNSWICK OPPORTUNITIES NETWORK (NBON) OR THE CITY OF MONCTON'S PURCHASING DEPARTMENT ARE ELIGIBLE TO SUBMIT A PROPOSAL AT THIS TIME.

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THE RFP DETAILS SPECIFIED BELOW HAVE BEEN PROVIDED FOR GENERAL INFORMATION PURPOSES ONLY, AND SHOULD NOT BE CONSTRUED AS REPRESENTING ALL TERMS & CONDITIONS, SPECIFICATIONS, AND REQUIREMENTS OF REQUEST FOR PROPOSAL #RFP23-030.

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THIS RFP DOCUMENT IS AVAILABLE IN ELECTRONIC FORMAT. An official copy of the complete RFP document is available for download under "Attachments Exist". You must register as an "Interested Vendor" to download the electronic file.

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OVERVIEW:

The City of Moncton is seeking to engage the services of a highly qualified, experienced and knowledgeable firm to provide Property Management Services for a newly constructed policing operations facility slated for occupancy by Summer 2025 (the "Codiac Regional Policing Facility"), located at 199 Albert Street, Moncton, N.B.

The CRPF building will be approximately 72,000 sq.ft. in size on two (2) levels, in addition to two (2) mechanical penthouses. The building will be occupied by approximately one hundred and seventy-five (175) RCMP staff, and approximately one hundred (100) municipal employees.

Property Management Services shall include, but not be limited to:

- Annual building inspections
- Day-to-day building maintenance services
- Building preventative maintenance services
- Health and safety requirements
- Information management
- Reporting and monitoring
- Emergency preparedness
- Project delivery services (tenant services, minor repairs under $5,000 and emergency repairs)

As the CRPF will serve as the regional operational headquarters for the RCMP's policing service areas in Moncton, Dieppe and Riverview, THE FACILITY WILL BE OCCUPIED AND MUST REMAIN FULLY OPERATIONAL TWENTY-FOUR (24) HOURS A DAY, SEVEN (7) DAYS A WEEK, THREE HUNDRED AND SIXTY-FIVE (365) DAYS A YEAR.


ELIGIBILITY OF PROPONENTS:

Proposals shall be considered from established firms / agencies who have been in the business of providing professional property management services for commercial / institutional clients for a minimum of five (5) years, are financially stable, can provide a minimum of three (3) clients for whom they have provided similar services to that specified in the RFP within the last five (5) year period, and have sufficient labour, equipment and resources to provide reliable, timely, and professional services to the City of Moncton in the manner and capacity required.


PROPOSED CONTRACT TERM:

The proposed term of the agreement is for a five (5) year period, commencing from the date of award. The City may exercise an option to renew the agreement for up to five (5) additional one (1) year periods, if it is in the City's best interest to do so. Firm pricing shall be provided for Years One (1) to Five (5), and a maximum percent price increase shown for the "optional" contract period (Years Six (6) to Ten (10)).