Printed Envelopes

*****AMENDMENT #6*****
Please be advised that this Invitation to Tender has been amended to answer the following potential bidder(s) question(s):

Q1. In the RFP, there is a note regarding price adjustments in the event of tariffs. Can we also request the ability to adjust our prices if the cost of paper or AVP increases?

A1. Price increases will be at the discretion of GNB.

Q2. Please confirm that delivery charges will be determined when the order is placed and should not be included in the submitted pricing. The RFP lists multiple delivery locations across the province, and costs will vary depending on the delivery point.

A2. Unit pricing is to include delivery charges.

Q3. For items requiring a crossback construction (items 13, 18, and 19), please confirm that we can quote using our regular side seams and standard flap.

A3. Confirmed.

Q4. Items 14 and 21 request Natural Kraft 32 lbs. We would like to quote FSC White Wove 32 lbs instead, as the paper mill requires a minimum tonnage that the RFP volumes do not meet. Or we could also quote in Natural Kraft 24lbs. Please let us know if we can offer another type of paper than Natural Kraft 32lb

A4. Other types may be considered if meeting the GNB requirements.


Q5. The minimum order quantity at our company id 5000 envelopes. When the quantity requested is below our minimum, can we quote our minimum production quantity of 5,000 units?

A5. Bidders should bid on the quantity listed in the Invitation to Tender document.

Q6. On page 2, it is stated that New Brunswick reserves the right to split the award. If a supplier cannot quote all items, will they still be considered for this RFP?

A6. If deemed in the best interest of the Province and has a competitive bid submission for the items that is bid on.

All other information remains the same.
***


*****AMENDMENT #5*****

This Invitation to Tender has been amended to answer the following potential bidder(s) question(s):

Q1. Item #7 - Reads 150 box but in the description it says 175 boxes - please confirm?

A1. Item #7 has been amended to read 150 boxes.

Q2. Item #16 - Reads 500 box and in the description it says 1,000 boxes - please confirm?

A2. Item #16 has been amended to read 500 boxes.

Q3. Item #18
T4 requested - no size specified
T4 - 4 1/8 x 9
T4 - 5 3/4 x 9
Please confirm?

A3. T4 is to be 5 3/4 x 9 1/4 . See item description.

Q4. Item #19
Standard #11 is 4 1/2 x 9 5/8
Requested #11 4 1/2 x 10 3/8
Please confirm what size needed?

A4. Item # 19 has been amended to correct the sizer to 4 1/2 x 9 5/8.

All other information remains the same.
***


*****AMENDMENT #4*****
This Invitation to Tender has been amended to answer the following potential bidder(s) question(s):

Q1. We would like to request a one week extension, setting the new closing date to April 10, 2026?

A1. This opportunity will not be extended.

All other information remains the same.
***

*****AMENDMENT #3*****
This Invitation to Tender has been amended to answer the following potential bidder(s) question(s):

Q.1. As these envelopes are custom made to specification, vendors can achieve more favorable unit pricing where minimum volumes are assured. Would the Province consider establishing minimum order quantities, minimum release quantities, or indicative annual volume commitments under this contract to support pricing efficiencies?

A1. Bidder(s) may indicate different package sizes to be considered but it is requested to bid on the unit of measure requested. This contract is an estimated quantity contract due to the end users needs to purchase on an as and when required basis. Quantities may vary considerably, therefore a minimum order amount will not be included.

Q.2. The specifications reference Supremex product codes for multiple items. For clarity, please confirm whether these references are descriptive only, or if they indicate a brand requirement. If non Supremex equivalent products are permitted, would they be subject to the substitution approval and pre authorization process outlined in the tender?

A2. These references are only descriptive. Yes, new or equivalent products will require SNB approval prior to acceptance as mentioned in the ITT.

Q.3 Are we quoting based on a bulk run of annual qty's or will this be print on demand?

A3. Please quote the extended price. This would be the unit price (x) the quantities listed.

All other information remains the same.
***

*****AMENDMENT #2*****
Please be advised that this Invitation to tender has been amended to update quantity for item #7. All other information remains the same.
***

*****AMENDMENT #1*****
Please be advised that this Invitation to tender has been amended to update product information for item #18 and to attach a proof. All other information remains the same.
***

SCOPE
Estimated Quantity Contract for the supply and delivery of envelopes on an as and when required basis, to various locations, from the date of award to March 31, 2027, with two (2) one (1) year mutually agreeable optional renewals. If a vendor chooses not to accept the option year, GNB reserves the right to re-tender, re-award or delete the items in question.

The quantities indicated are based on previous year's sales and are approximate. If government requirements change the projected amounts may vary considerably.

REQUIREMENTS
Vendors are required to submit a bid on the items listed below.

Vendors will be required to adhere to the envelope design over the duration of the contract. See attachments for the NB logo and Return Address that MUST be included on all envelopes.

AWARD CRITERIA
This tender will be awarded to the lowest compliant total bid price for items listed and consideration of other cost savings incentives, which ever provides the best overall value to the Province of New Brunswick. (Best overall value will be determined at the sole discretion of GNB and all decisions are final.)

The intent of this tender is to award only one vendor who is capable of bidding on the majority of the items listed. This will help increase efficiencies in ordering and deliveries. We reserve the right to split this award to obtain the lowest aggregate pricing possible.

The Province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract. Acceptance of any price changes or award of the option year is solely the discretion of GNB. GNB reserves the right to negotiate lower pricing with vendors in the option year. GNB may consider price increases in the option year if deemed to be reasonable and based on market conditions, should not exceed CPI.

HOW TO SUBMIT PRICING
Bidders are invited to submit their UNIT PRICE--the price for a single product within the Tender Item--under the 'Unit Price Including Discount' column. Bidders should then multiply their unit price by the 'Quantity/Unit' to calculate the 'Extended Price'. The 'Unit Price Including Discount' and 'Extended Price' column directly on this Invitation to Tender. The "Total including all charges" should not include taxes.
Unit pricing MUST include all shipping charges, fuel charges and delivery costs.

Vendors should bid directly on the "INVITATION TO TENDER" document and pricing must include shipping charges and delivery costs.

The quantities indicated are based on previous year's purchases and are only approximate.
If government requirements change, the projected amounts may vary considerably.

When stating "Unit Price" on bid submissions, vendors are required to quote pricings no more than four (4) digit positions after the decimal point. More than 4-digit positions after the decimal point will be rounded-off to the fourth position.

REFERENCES
Prior to award bidder(s) may be asked to provide samples as part of the evaluation process, and the department may also conduct reference checks and reserves the right to contact other departments and agencies within GNB to obtain information on the bidder's past performance withing the previous five (5) years. Results from the aforementioned consultation that are unsatisfactory to the Department, in its sole and absolute discretion, will result in the disqualification of the bidder's bid.

PACKAGING
Vendors are to pay special attention to the "Unit" of Measure for each item and bid in the Province's "Unit" of Measure, which may be different from the vendors selling unit. **VENDORS MUST BID IN THE UNIT OF MEASURE REQUESTED.** Vendors MUST bid the unit of measure requested in the unit price column on the tender document. If bidding an alternate unit of measure/package size vendors are requested to add their package size and pricing in the space provided. If there is a discrepancy in the two prices the price in the unit price column prevails.

ORDER PLACEMENT
The successful vendor(s) must inform Clients at the time of order placement when products are on back order and/or out-of-stock.

There is a $75 minimum orders quantity for this contract (this would be for one order, encompassing all items on contract, and not per item). Vendors should also include any additional charges that may apply to orders that are below the $75 minimum order. This information will be used in selecting the best overall pricing structure for award.

The successful vendor is to make available a toll-free number for enquiries.

DELIVERY
Delivery will be on an as and required basis, to various locations throughout the Province of New Brunswick. Delivery time after receipt of order should be clearly indicated on the Invitation to Tender (ITT) document and SHOULD NOT EXCEED 10 BUSINESS DAYS.

Vendors must be able to deliver to the entire province in order to be considered for an award.

Deliveries will be to various locations including government departments and schools.

SAMPLES
When Samples are requested by the Province, the Samples will remain the Property of the Province of N.B. for a one (1) year period. If vendors want the sample returned after the one (1) year period, this must be requested in writing on the packing slip, attached to each individual sample, when submitted. On this request the vendor must state the method of return that will be charged to their company.

RETURNS
The successful vendor(s) must carry all cost incurred by the client(s) for the return of any and all products. The successful vendor(s) shall:
- not charge any restocking fees for goods ordered in error or otherwise returned to the Supplier;
- establish return authorization and claim processing procedures for the return of defective or damaged goods acceptable to the client(s) through e-mail, Internet portal, etc.;
- Defective products will be returned to the Supplier to be replaced at no cost, including freight charges, to the Client(s).
- accept and process all claims within two (2) Business Day of claim submission by Client for all items reported as damaged, defective, not received or otherwise returned to the Supplier in the manner in which payment was received; and - pick-up items returned by the Client and for which a claim has been submitted within five(5) Business Days of the claim submission.

SUBSTITUTIONS
Substitutions will not be delivered without the pre-authorization of Strategic Procurement.

In the case of new product development or acquisition of new brands by the vendor, GNB
reserves the right to accept substitute products of equivalent quality, with better unit
pricing during this contract. (Any such product must be previously sampled and approved by GNB.)

The Province of New Brunswick reserves the right to add additional items, which fall
within the product category, during the term of the contract, if deemed necessary by the
Province.

INVOICES
The product numbers and brands indicated on the invoice and packing slip must match the product codes and brands on the purchase order. To ensure prompt payment, invoices should be submitted within 30 days of delivery.

Vendors are encouraged to read the good invoice guide, posted on the GNB Website to satisfy themselves as to invoicing requirements.

https://www2.gnb.ca/content/gnb/en/services/services_renderer.201152.Electronic_Invoicing.html

PARTICIPATION OF ELIGIBLE PUBLIC SECTOR ENTITIES
By submitting a bid in response to this Tender, a Bidder irrevocably undertakes and agrees that if successful, and following execution of a contract with the Province, it will make the specified goods and/or services available to any public sector entity eligible to participate in this procurement process upon request by a public sector entity seeking access to those goods and/or services, provided however, that the Bidder's obligation to allow participation by other public sector entities does not extend to circumstances in which the Bidder would have to make capital or operational expenditures specifically in order to accommodate subsequent requests for goods or services by public sector entities.

The Bidder may only provide the goods and services specified under this Tender to additional entities by entering into a separate contract with the new entity ("Additional Contract"). The Bidder acknowledges and agrees that the Province will not be a party to any Additional Contract, nor will the Province be liable in any respect for any obligation under, or act or omission by a party to, an Additional Contract.

For the purposes of this section, a public sector entity means any provincial government or provincially funded entity in New Brunswick, including municipalities, universities, community colleges, school boards, health authorities, housing authorities, agencies, boards, commissions, and crown corporations. Further, any agreement the Successful Bidder enters into with an eligible public sector entity shall be on the same terms and conditions, including pricing, and expiry date, contained in the contract it enters into for the same goods and /or services with the Province hereunder.

BIDDER QUESTIONS
All inquiries should be received five (5) calendar days prior to the closing date; any inquiries received less than five (5) calendar days prior to the closing date cannot be guaranteed a response. Please reference the tender number and closing date within your communications to ensure a prompt and accurate reply.

BIDDING REQUIREMENTS
BIDDERS ARE REQUIRED TO SIGN AND DATE THEIR BID IN THE SPACE PROVIDED BELOW.


(03/08) Envelopes,
- Province of New Brunswick, Canada.
- Natural Kraft.
- 5" x 11-1/2".
- 24 lb.
- Open End.
- Press to Seal.
- Latex Gum on Flap (Full Strip).
- Centre Seam.
- Printed Black Corner Card. (Note: Form number and revision date must be printed on the back of the envelope - not on the front).
- 500/box.
Supremex #5417421.

Estimated volume: 15 boxes

Manufacturer & Brand: :

Manufacturer's Product:

GNB Product #77-1280