Travel and related services

Solicitation number SEN-012 13/14

Publication date

Closing date and time 2013/08/12 11:00 EDT


    Description
    This RFP is for the acquisition of travel and related services for the Senate of Canada with the primary user being the Committees Directorate.  Senate committees perform important work for Canadians, including reviewing legislation and conducting special studies. Most committee work takes place in Ottawa, however, committees travel within Canada or internationally on occasion to obtain evidence for a study.  These trips can occur on short notice and can have a variety of complex logistical details.   As these trips can be of an ad hoc nature, there is no guarantee of the number of destinations, travelers, or amounts to be spent per fiscal year.  
    
    For committee travel, it is estimated that there will be 200-400 transactions per year with a total estimate of $200k-$800k spent on airfare. Occasionally, there may be the need to book hotels or ground transportation through the travel agency. 
    
    Senate committees require the support of a travel agency, as travel is often booked on short notice and often requires multiple changes leading up to departure and during the travel. It is also very important to have 24/7 access to an agent in cases of emergency.  
    
    The Senate of Canada has identified a need for travel agency services, primarily to serve the Committees Directorate, to obtain domestic and international flights, and to a lesser extent, rail and charter aircraft, at competitive rates.  Some hotel and ground transportation may also be required. The travel agent would also be expected to provide assistance in reducing travel expenses by proposing alternate routes and fare advice

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Ruben Hyppolite
    Phone
    613-947-1922
    Email
    Ruben.hyppolite@sen.parl.gc.ca
    Address
    The Senate of Finance and Procurement Directorate
    Parliament Buildings
    Ottawa, Ontario, K1A 0A4

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Canada
    Region of opportunity
    Canada
    Commodity - GSIN
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