FISHERY CONSULTATION NOTE-TAKER FOR FISHERIES MANAGEMENT ADVISORY AND CONSULTATION PROCESS

Soliciation # : F5211-140058  
Closing Date : May 16, 2014
Closing Time :  3:00 PM (Atlantic Daylight Savings Time)

This requirement is for the Department of Fisheries and Oceans

Title: FISHERY CONSULTATION NOTE-TAKER FOR FISHERIES MANAGEMENT ADVISORY AND CONSULTATION PROCESS

INTRODUCTION

Fisheries and Oceans Canada (DFO) has a broad mandate, with the authority to regulate and enforce activities, develop policy, provide services and manage programs. To help ensure that the department's policies and programs are aligned with its vision and effectively address the interests and preferences of Canadians, DFO supports consultations that are transparent, accessible and accountable.

OBJECTIVES OF THE REQUIREMENT

The objective is to obtain the services of a professional fishery consultation note-taker to assist with the current fisheries management advisory and consultation process.  

BACKGROUND

The Integrated Harvest Planning Committees and Joint Management Committees were established by DFO Pacific Region to provide formal advice and make recommendations to DFO.  They are the primary contact for DFO for international and cross-sectorial communication and advice, and provide advice to the Department on operational decisions related to fisheries management in the Pacific Region. 
 
DFO undertakes bi-lateral consultation with sector organizations including but not limited to the Commercial Salmon Advisory Board (CSAB), the Sports Fish Advisory Board (SFAB), First Nations Salmon Coordinating Committee (SCC), and the Hake Advisory Panel to develop fishing plans and communicate information related to stock status and the views of other sectors.  These consultations improve departmental decision-making processes, promote understanding of fisheries and strengthen relationships.  Additional information on the various advisory processes is available at:  
http://www.pac.dfo-mpo.gc.ca/consultation/index-eng.html

PERIOD OF CONTRACT

The services are to be performed on an “as and when required” basis during the period from 1 July, 2014 to June 30th, 2015 with two (2) optional periods of one (1) year.

ESTIMATED VALUE

The total value of any contract(s) emanating from this RFP shall not exceed $50,000 per year, including travel and living expenses and all applicable taxes.


SECURITY
It is a condition that, prior to performance of any obligation under any contract resulting from this RFP, the Contractor and sub-contractors and their employees assigned to the performance of such contract will be security cleared by the federal government at the Reliability level.

INTELLECTUAL PROPERTY  
The Crown will own IP under Treasury Board policy exceptions: where the material developed or produced consists of material subject to copyright, with the exception of computer software and all documentation pertaining to that software; and the main purpose of the contract, or of the deliverables contracted for, is to generate knowledge and information for public dissemination.

MANDATORY REQUIREMENTS

M1	For each proposed team member the Bidder must include, within the proposal, a resume that describes their experience as detailed in the Statement of Work.  The resume must be up to date and shall be submitted as an Appendix.  

Bidders’ Proposals must clearly demonstrate that they meet all Mandatory Requirements for the proposal to be considered for further evaluation. Proposals not meeting the mandatory criteria will be excluded from further consideration.

SELECTION METHOD
The successful bidder will be selected on the basis of the assessed best value to the Crown.

TRADE AGREEMENTS:  This requirement is subject to the provisions of the Agreement on Internal Trade (AIT).

Enquiries regarding this RFP requirement are to be submitted in writing to the following: 

Cathi Harris
Senior Contracting Office
Materiel and Procurement Services
Fisheries and Oceans Canada
300 Bishop Drive
Fredericton (NB) E3C 2M6
Telephone :	(506) 452-3639
Facsimile:	(506) 452-3676
Email : DFOtenders-soumissionsMPO@dfo-mpo.gc.ca