PROCESS SERVING SERVICES – DEPARTMENT OF JUSTICE – PROVINCE OF ALBERTA

Reissue of Bid Solicitation

This bid solicitation cancels and supersedes previous bid solicitation number JUS-RFSO-2014-0001, dated February 18, 2014 with a closing of April 7, 2014 at 14:00 hours. A debriefing or feedback session will be provided upon request to bidders/offerors/suppliers who bid on the previous solicitation.

Notice of Description:

The Department of Justice (DOJ), in the Province of Alberta has a requirement for the provision of process serving services, on an “as and when” requested basis.  These services will include, but not be limited to, picking-up, sorting, serving individuals, legal representatives or corporations and filing various types of documents with various Courts and Tribunals within and outside the Edmonton Census Metropolitan Area (ECMA) as detailed in Annex A, the Statement of Work.  

The DOJ anticipates issuing up to two (2) Standing Offers.

Call-ups will be issued on a right of first refusal basis, the call-up procedures require that when a requirement is identified, the identified user will contact the highest-ranked offeror to determine if the requirement can be satisfied by that offeror. If the highest-ranked offeror is able to meet the requirement, a call-up is made against its standing offer. If that offeror is unable to meet the requirement, the identified user will contact the next ranked offeror. 

The Offeror will be required to provide service in the following areas: 

The ECMA which includes the cities of Edmonton, Fort Saskatchewan, Leduc, St. Albert, Spruce Grove and Sherwood Park, as defined by Statistics Canada.

All other locations outside the ECMA, within the Province of Alberta. 

The majority of the process serving services (serving and filing) of documents will be within the ECMA.

The Identified User is the DOJ. 

The Offeror must have five (5) years experience in the last seven (7) years in providing process serving services.

The Offeror must utilize and implement a quality assurance regiment.

The Offeror will be required to provide one (1) Supervisor and a minimum of five (5) Process Servers.  

The Supervisor must have three (3) years experience in the last five (5) years supervising Process Servers.  Each of the Process Servers proposed by the Offeror to undertake the work described in the Statement of Work must have three (3) years experience in the last five (5) years providing process serving services.

The Offeror must address how they propose to provide a properly commissioned Affidavit of Service (Proof of Service) or Affidavit of Attempted Service where appropriate, in a form acceptable by the applicable Rules of Court without using DOJ resources.

The Offeror must have capabilities to allow electronic request submissions which will supply an electronic confirmation through e-mail.

The period for making call-ups against the Standing Offer is from TBD to TBD for a period of one year.  

If the Standing Offer is authorized for use beyond the initial period, the Offeror offers to extend its offer for an additional two (2) periods of (one) 1-year each, from TBD to TBD; and from TBD to TBD under the same conditions and at the rates or prices specified in the Standing Offer, or at the rates or prices calculated in accordance with the formula specified in the Standing Offer.

The Offeror will be advised of the decision to authorize the use of the Standing Offer for an extended period by the Standing Offer Authority sixty (60) days before the expiry date of the Standing Offer. A revision to the Standing Offer will be issued by the Standing Offer Authority.

There is no security requirement associated with this Request for Standing Offer.

The requirement is limited to Canadian goods and/or services.