Commercial Cleaning Services at the High Commission of Canada in Canberra, Australia

1. Requirement
Foreign Affairs, Trade and Development Canada requires a contractor to provide commercial cleaning services at the High Commission of Canada in Canberra, Australia. The Contractor will be responsible to provide all labour, supervision, materials, consumables, transportation, tools and equipment within all office, representational and utility spaces, recreational facilities and lobbies and is exempt only from those items that are specifically noted.

The High Commission is a 1600 square meters multi-use facility with a floor area of 1400 square meters.  The facility consists of 2 levels above ground and 1 level below ground, housing offices, representational space, and public areas.
The period of the Contract is from date of award for a period of two (2) years. The contract award date is tentatively set for July 1, 2014. However, in the event of unusual circumstances, the contract could be awarded at a sooner or later date. The Contract includes three option periods of one year each.

2. Security Requirements
The solicitation contains a security requirement for contractor personnel working on site.

The successful bidder, its proposed resources and/or subcontractors who require security clearance will be sponsored by the department to obtain the required clearance before award of contract.

3. Mandatory Technical Criteria
Experience of the Bidder
The Bidder must possess three (3) years of experience in providing commercial cleaning services within the last eight (8) years from the bid closing date, on projects of similar size and scope to the requirement identified in Annex A, Statement of Work.

A project of similar size and scope is defined as follows:
(a)	minimum duration of six (6) consecutive months;
(b)	floor space of minimum 1,000 square meters;
(c)	A space of similar use or type (i.e. office space);
(d)	Scheduling and training of multiple resources assigned to perform various janitorial tasks; and,
(e)	Performance management and monitoring of multiple resources assigned to perform various janitorial tasks.

4. Basis of Selection – Minimum Point Rating
The responsive bid with the lowest evaluated price will be recommended for award of contract.

5. Location of the Work
The services provided by the Contractor shall be performed at the High Commission of Canada in Canberra, Australia.

6. Mandatory Site Visit
It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for site visit to be held on Monday, May 12, 2014 at 10:00 a.m. at the High Commission of Canada, Canberra ACT2600 Australia.  Bidders must communicate with the Contracting Authority two (2) days before the scheduled visit to confirm attendance and provide the names of the person(s) who will attend. Bidders will be required to sign an attendance form. Bidders should confirm in their bids that they have attended the site visit. Bidders who do not attend or send a representative will not be given an alternative appointment and their bids will be rejected as non-compliant. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents must be submitted in either official language of Canada.