Focus Group Facility Rental

The Statistics Canada policy on the Review and Testing of Questionnaires requires that all new questionnaires and revisions to existing questionnaires undergo testing before implementation. To accomplish this, Statistics Canada has a requirement for the rental of focus group facilities in both Montreal QC and Toronto ON, on an as-and-when required basis. Statistics Canada also requires that the Contractor provide a) DVD audio and video recording of sessions and b) a host/hostess able to communicate in either of Canada’s official languages, depending on the language requirement of the project.

Statistics Canada intends to award separate contracts for each of the locations. Bidders are invited to submit bids for either, or both, locations. The period of the contracts will be for one (1) year, with the option to extend by four (4) one-year periods.

The Mandatory criteria are:

M1. Fully-Serviced focus group facility room
The Bidder must demonstrate that it has a focus group facility room that:

a)	Has the capacity to hold a minimum of 14 people;
b)	Is equipped with a one-way mirror with an adjoining room with the capacity to hold eight (8) observers
c)	Is connected with a synchronized DVD audio video recording system capable of recording sessions held; and
d)	Can be rented for a time, no less than 3 hours, between the hours of 8:00 AM and 9:00 PM local time  

M2. Experience
The Bidder must demonstrate that it has been contractually bound with three (3) different external clients* to provide focus group facility room/services for at least two (2) individual bookings** to each client within the last two (2) calendar years (prior to the closing date of this RFP).

*External client(s) means clients exterior to the Bidder’s own legal entity (or joint venture partnership) and excludes the parent, subsidiaries or other affiliates of the Bidder.

**Individual bookings refers to a one-time contract or a single call-up under a standing offer for the provision of a focus group facility room.

For each of the six (6) bookings (two (2) projects for each of the three (3) different clients), the Bidder must provide:

a)	The client contact information;
b)	The booking date;
c)	A description of the focus group size, observer group size and other services provided during the booking; and
d)	The invoice (or copy of) presented to the client.

Bidders must provide pricing for either or both locations, of their choosing. Pricing for each location will be evaluated separately. 

For evaluation purposes, the firm all inclusive daily/unit rates will be multiplied by the estimated usage to determine the extended prices. The sum of extended prices, for the individual locations will determine the total evaluated price.

Bidders are invited to provide pricing for either or both locations, of their choosing. Pricing for each location will be evaluated separately. 

For evaluation purposes, the firm all inclusive daily/unit rates will be multiplied by the estimated usage to determine the extended prices. The sum of extended prices, for the individual locations will determine the total evaluated price.