Fishery Consultation Facilitator for Fisheries Management Advisory and Consultation Process

Solicitation #: FP802-140052 Closing Date: June 25th, 2014 Time: 11 am (Ottawa Time)

This requirement is for the department of Fisheries and Oceans Canada.

TITLE: Fishery Consultation Facilitator for Fisheries Management Advisory and Consultation Process

BACKGROUND

Fisheries and Oceans Canada (DFO) has a broad mandate, with the authority to regulate and enforce activities, develop policy, provide services and manage programs. To help ensure that the department's policies and programs are aligned with its vision and effectively address the interests and preferences of Canadians, DFO supports consultations that are transparent, accessible and accountable.

The Integrated Harvest Planning Committees and Joint Management Committees were established by DFO Pacific Region to provide formal advice and make recommendations to DFO.  They are the primary contact for DFO for international and cross-sectoral communication and advice, and provides advice to the Department on operational decisions related to fisheries management in the Pacific Region.  
DFO undertakes bi-lateral consultation with sector organizations including but not limited to the Commercial Salmon Advisory Board (CSAB), the Sports Fish Advisory Board (SFAB), First Nations Salmon Coordinating Committee (SCC), and the Hake Advisory Panel to develop fishing plans and communicate information related to stock status and the views of other sectors.  These consultations improve departmental decision-making processes, promote understanding of fisheries and strengthen relationships. Additional information on the various advisory processes is available at:  http://www.pac.dfo-mpo.gc.ca/consultation/index-eng.html

OBJECTIVES 

The objective is to obtain the services of a professional fishery consultation facilitator to assist with the current fisheries management advisory and consultation process.  

CONTRACT PERIOD

The services are to be performed on an “as and when required” basis during the period from 1st July, 2014 to June 30th, 2015 with two (2) additional one (1) year periods

ESTIMATED VALUE 

The total value of any contract(s) emanating from this RFP shall not exceed $50,000 per year, including travel and living expenses and all applicable


SECURITY REQUIREMENTS 
 The contractor’s resources working on this contract must hold a valid Reliability Status granted by the Canadian and Industrial Security Directorate (CISD) of Public Work and Government Services Canada (PWGSC) effective on the date of contract award.

RESOURCE REQUIREMENT

The facilitator is required to provide impartial support to the fisheries management advisory and consultation processes. The facilitator is required to ensure that the fisheries management advisory and consultation processes run effectively, develops recommendations on dealing with harvest opportunities within the required timeframe, and follows the Terms of Reference for the advisory body.

With the DFO Salmon Resource Manager:

•	Develop the agenda in consultation with the Agenda Committee
•	Clarifies official committee members and alternates
•	Verifies representation/attendance of participants
•	Ensure information is available to all participants on an equal basis
•	Ensure that an accurate record of meetings is prepared, with assistance from a designated recorder
•	Ensures that files/issue/action items are being following up on.
•	Documents meeting decisions
•	Documents any actions that members may be assigned.

The Facilitator needs to:

•	Summarize and focus discussion
•	Enforce the Committee Charter/TOR
•	Encourage active participation of all members
•	document the recommendations/decisions and where there is not consensus, document differing views. 
•	Mitigate conflict
•	Facilitate communication among Committee members
•	Ensure that files/issues are being followed up on
•	Maintain respectful discussion and provide opportunities for all members to speak
•	Ensure that all participants can hear proceedings
•	Provide recommendations on improvements to the process
•	Assist the Committee with prioritizing and establishing the work of sub-committees with clear Terms of References as required.

INTELLECTURAL PROPERTY

The Crown will own IP invoking section 6.5 Report or document( examples: report, speech, images etc.) and section 6.4.1 Information intended for public dissemination (even if it is free dissemination) of the Treasury Board policy on Title to Intellectual Property Arising Under Crown Procurement Contracts  http://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=13697§ion=text 


Enquiries regarding this RFP requirement are to be submitted in writing to the following:



Natasha Blackstein
A/Senior Contracting Officer
Department of Fisheries and Oceans
9W067, 200 Kent Street
Ottawa, Ontario,  K1A 0E6 
Tel:  (613) 993-5741
Fax: (613) 991-1297
Email: Natasha.Blackstein@dfo-mpo.gc.ca