Service contract for the assessment of the drainage conditions under runway 07-25 at the Kuujjuaq Airport due to permafrost degradation.

Transport Canada intends to grant a service contract for the assessment of the drainage conditions under runway 07-25 at the Kuujjuaq Airport due to permafrost degradation. The purpose of this Advance Contract Award Notice (ACAN) is to signal the government's intention to award a contract for these services to Centre d’Études Nordiques, Université Laval, 2405 rue de la Terrasse, Quebec, QC, G1V 0A6, Canada. Before awarding a contract, however, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the 15 calendar day posting period.

If other potential suppliers submit a statement of capabilities during the 15 calendar day posting period that meet the requirements set out in the ACAN, the government will proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.

If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.


Definition of the requirement

Transport Canada would like to collect key data recorded by instruments placed strategically under the runway, such as water level sensors that simultaneously record the temperature and level of the perched water table as the ground thaws. Transport Canada would also like to repair some of the equipment already in place. 

The aim of this data collection is to understand the scope and specifics of the water circulation under the runway in the context of the freezing and thawing of the active layer under the unpaved shoulders and the runway itself. Transport Canada is also asking the supplier to develop a long-term strategy that will take into consideration climate variations involving the thawing of the residual permafrost under the runway, periods of renewed cold, extreme heat, rainy summers, winter thaws and exceptional precipitation.

It is essential to recover the data from these instruments in order to analyze it, draw conclusions and make recommendations to ensure the runway’s long-term structural stability.

Criteria for Assessment of the Statement of Capabilities (Minimum Essential Requirements)

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

The supplier must have carried out permafrost research (for infrastructures in the North) in the last 10 years.

The project director must have both extensive (over 10 years) and recent (in the last 5 years) experience supervising permafrost research projects.

The project manager must have more than three years of recent experience conducting permafrost research projects (in the last 5 years).

The other team members must have experience in the fields directly related to the research project in a northern context.

At least one member of the team must have experience in geotechnical studies and the required professional training (Bachelor of Civil Engineering).


Comprehensive Land Claims Agreement(s)

This requirement is subject to Comprehensive Land Claims Agreement(s): JAMES BAY AND NORTHERN QUEBEC AGREEMENT.   


Justification for the Pre-Identified Supplier

People responsible of this project have an expertise in infrastructures and transport interactions and permafrost in the context of climate change specific to Kuujjuaq 07-25 runway, which no other institution has.  

   Because of the confidence they established with the environment stakeholders, their knowledge of the 
   precise equipment location in the ground, its particular characteristics, its breakage and the appropriate 
   repairing techniques adapted to northern regions, Université Laval is the only service provider which 
   can do the required work in a restrained time period due to northern climate conditions. 

Period of Contract
The proposed contract is from September 2nd 2014 to March 31st 2016

Estimated contract value
The estimated value of the contract is $85 373.36 (GST and QST extra).

Name and address of the pre-identified supplier


Centre for Northern Studies
Université Laval, Pav. ABP
2405 rue de la Terrasse, Quebec, QC
G1V 0A6, CANADA


Statement of capabilities

Suppliers who consider themselves fully qualified and available to meet the specified requirements may submit a statement of capabilities in writing to the Contracting Authority identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is September 17th, 2014 at 2:00 p.m. EST.


Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Samuel Archambault 
Agent régional des contrats / Regional contracting officer
Tel. / Tél.(514) 633-2820 
courriel / email : samuel.archambault@tc.gc.ca
Transports Canada | 700, Leigh Capréol (NDF), Dorval (Québec) H4Y 1G7
Transport Canada | 700, Leigh Capreol (NDF), Dorval, Quebec H4Y 1G7
http://www.tc.gc.ca/
Gouvernement du Canada | Government of Canada