Services for Quebec Judicial Court Reporters - Quebec Region

TITLE

Professional services for Quebec Judicial Court Reports, for the Quebec Regional Office, of the Department of Justice for Canada (JUS), located in Montreal, Guy-Favreau Complex, 200 René-Lévesque Boulevard West.

SCOPE

The Department of Justice for Canada, more specifically the Quebec Regional Office, requires professional court reporting services to accurately record and transcribe proceedings at various Courts and Tribunals in the province of Quebec, and other hearings. These legal proceedings are an "as and when” requested basis and require that all spoken words be transcribed to verbatim transcripts.  There may also be a requirement for real-time transcription.  The transcripts are the official record of the legal proceeding and it is crucial that the transcripts be produced in an accurate and timely manner.

The Department of Justice has the mandate to support the dual roles of the Minister of Justice and the Attorney General of Canada.

The Department of Justice, Quebec Regional Office, engages in a diverse array of litigation, appearing at all levels of court from the Superior Court of Justice in Quebec, the Court of Appeal for Quebec and the Supreme Court of Canada, as well as the Federal Courts, Tax Court and various other courts, boards, commissions and administrative tribunals.
 
Legal proceedings are an "as and when” requested basis and require that all spoken words be transcribed to verbatim transcripts.  There may also be a requirement for real-time transcription.  The transcripts are the official record of the legal proceeding and it is crucial that the transcripts be produced in an accurate and timely manner.  

DESCRIPTION REQUIREMENT 

The Contractor must make available licensed Court Reporters on an “as and when” requested basis (call-ups) throughout the duration of the Standing Offer.

The Contractor must determine the number of Court Reporters to be assigned to a proceeding. The Technical Authority reserves the right to review this allocation to ensure quality and timely reporting services.

The Contractor gives the Department of Justice the right to make as many copies of any transcript, or portion thereof, as deemed necessary for its internal use.

The services for Quebec Judicial Court Reporters will be required in the two following regions of the province of Quebec:

Region 1
•	The Greater Montréal Area (GMA) - includes 14 regional county municipalities (RCMs), spread throughout five administrative regions (Montréal, Laval, Montérégie, Laurentides and Lanaudière), two urban agglomerations (Montréal, Longueuil) and two municipalities (Laval and Mirabel) http://www.metropole.gouv.qc.ca/portrait-region/index.asp; and

Region 2
•	All other locations outside the Greater Montréal Area within the Province of Quebec.

We foresee that eighty percent (80 %) of the subsequent call-ups will be for services to be provided in the MMR region of Montreal; and that other twenty percent (20 %) will be for services to be provided in other areas located outside of the Montreal metropolitan region (MMR), within the province of Quebec.

The designated user is the Department of Justice for Canada.

The Department of Justice foresees launching two (2) Standing Offers.

The call-ups will be given following the Right of First Refusal Basis. The call-up procedures require that when a requirement is identified, the identified user will contact the highest-ranked offeror to determine if the requirement can be satisfied by that offeror. If the highest-ranked offeror is able to meet the requirement, a call-up is made against its standing offer. If that offeror is unable to meet the requirement, the identified user will contact the next ranked offeror. The identified user will continue and proceed as above until one offeror indicates that it can meet the requirement of the call-up. In other words, call-ups are made based on the "right of first refusal" basis. When the highest-ranked offeror is unable to fulfill the need, the identified user is required to document its file appropriately.

The Offeror must have a minimum of twelve (12) Quebec Judicial Court Reporters with a minimum of two (2) years experience in court rooms, tribunals, or hearings within the last three (3) years.  

RANKING AND METHOD FOR MULTIPLE STANDING OFFERS – RIGHT OF FIRST REFUSAL BASIS: 

The call-up procedures require that when a requirement is identified, the identified user will contact the highest-ranked offeror to determine if the requirement can be satisfied by that offeror. If the highest-ranked offeror is able to meet the requirement, a call-up is made against its standing offer. If that offeror is unable to meet the requirement, the identified user will contact the next ranked offeror. The identified user will continue and proceed as above until one offeror indicates that it can meet the requirement of the call-up. In other words, call-ups are made based on the "right of first refusal" basis. When the highest-ranked offeror is unable to fulfill the need, the identified user is required to document its file appropriately.

If no Contractor is capable of performing the work, DOJ reserves the right to obtain the required services otherwise. A Contractor can inform, in writing, the technical authority and the contracting authority that he is not capable of performing the services because of previous commitments. In this case, no call-up against the SO will be sent to him until he informs, in writing, the technical authority and the contracting authority that he is capable of performing additional tasks.

All services will be requested on an "as and when required" basis.

MAXIMUM FUNDING

Initial period is from the award date to December 31, 2015 (maximum budget $170,000.00 including applicable taxes).

Option 1:	January 1, 2016 to December 31, 2016 (maximum budget $170,000.00 including applicable taxes);
Option 2:	January 1, 2017 to December 31, 2017 (maximum budget $170,000.00 including applicable taxes);
Option 3:	January 1, 2018 to December 31, 2018 (maximum budget $170,000.00 including applicable taxes);
Option 4:	January 1, 2019 to December 31, 2019 (maximum budget $170,000.00 including applicable taxes);