Printing & Shipping of Braille Lists of Candidates

Printing & Shipping of Braille Lists of Candidates
Applicability of Trade Agreements: Yes 
Tendering Procedure: All interested suppliers may submit a bid
Attachment: Yes (buyandsell.gc.ca)
Competitive Procurement Strategy: lowest evaluated price
Comprehensive Land Claim Agreement: N/A

Elections Canada File No: ECHL-RFP-14-0582

SOLICITATION DOCUMENTS ARE ONLY AVAILABLE THROUGH BUYANDSELL.GC.CA/TENDERS.

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirements and the full bid instructions.

Background:

The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.
The CEOC requires the professional services of a contractor to act as an independent expert to generate the list of candidates in Braille to assist visually impaired electors to vote independently.
Requirement:
The Office of the Chief Electoral Officer requires professional services to translate, print then ship the lists of candidates in Braille.

Period of the Contract:

The term of the contract will be from the effective date of the contract to March 31, 2016. In addition, the successful bidder will grant Elections Canada 4 irrevocable options to extend the contract for up to 4 years under the same terms and conditions.
International Trade Agreements:
This procurement process is subject to the : World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement, the Canada-Columbia Free Trade Agreement, the Canada-Panama Free Trade Agreement, the Canada-Peru Free Trade Agreement, and the Agreement on Internal Trade (AIT).
Submission of Bids:
It is requested that bids be provided directly to the Contracting Authority. Bids must be delivered to the following address, sealed, on or before January 06, 2015 at 2:00 p.m. (Ottawa time).
Mailing Address:
Elections Canada
30 Victoria Street -1st Floor (Business Centre)
Gatineau, QC 
K1A 0M6
Attn: Hicham Laassouli, Senior Advisor, Procurement and Contracting Services
Elections Canada File No: ECHL-RFP-14-0582

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau time).
Bids received after the stipulated closing date and time will not be accepted and will be returned unopened to the bidder. If a late bid must be opened to determine the name and/or address of the bidder or the nature of the enclosure, a covering letter will be sent to explain the necessity of opening the bid. 
Faxed or bids sent via electronic mail will not be accepted.
All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified.  All enquiries must be submitted in writing to proposition-proposal@elections.ca no later than 10 calendar days before the RFP closing date.  Enquiries received after that time may not be answered.
Interested parties wishing to order the solicitation documents for this RFP must do so through buyandsell.gc.ca/tenders.  The documents downloaded through this site take precedence over any copies that may also be made available.
Documents may be submitted in either official language of Canada.
Elections Canada retains the right to negotiate with suppliers on any procurement. 
Further information about Elections Canada may be obtained at www.elections.ca