Executive Secretary of the Arctic Council’s Sustainable Development Working Group

RFSO NUMBER:	1000167448
PROJECT TITLE:	Executive Secretary of the Arctic Council’s Sustainable Development Working Group.
CLOSING DATE:	May 19, 2015

The Department of Indian Affairs and Northern Development (DIAND) invites you to submit a proposal for the following work:

Executive Secretary of the Arctic Council’s Sustainable Development Working Group.

1	OBJECTIVE(S)

To secure one full-time resource to fulfill the responsibilities of the Executive Secretary of the Arctic Council’s Sustainable Development Working Group.  

MANDATORY REQUIREMENTS

The Mandatory Criteria listed below will be evaluated on a simple Pass/Fail (i.e. responsive/non-responsive (compliant/non-compliant) basis.  Bidders who fail to meet one of the Mandatory Criteria will be deemed non-responsive and given no further consideration.

Bids must demonstrate compliance with all of the Mandatory Requirements and must provide the necessary documentation to support compliance.

Bidder Name:	
Item	Mandatory Technical Criteria	Proposal
Ref. Pg. #	Reserved for DIAND
			Pass	Fail
M1	The proposal must identify one (1) candidate under this RFP.  The submission is to consist of a written proposal that facilitates a clear and straightforward evaluation based on the information requested. The candidate must include their current curriculum vitae (CV) in their Proposal.  At a minimum, the candidate must have earned a Bachelor’s degree from a recognized university. A copy of the university degree or an official transcript with the university seal must be provided.			
M2	The candidate must demonstrate, through their proposal, a minimum of five (5) years experience in the past ten (10) years providing strategic, logistical, administrative, and technological support.  Consistent with the Statement of Work, this experience must include:

•	Providing strategic support and advice to advance organizational priorities and initiatives;  
•	Managing communications to advance priorities in a multilateral environment with diverse perspectives; 
•	Developing and ensuring the timely submission of professional, documents, including  correspondence, briefings, presentations, reports, and outreach materials; 
•	Planning and organizing multi-stakeholder meetings under a professional setting;
•	Managing and archiving of records and documents, including meeting and project documents;
•	Working with emerging technologies for promotional work, including experience with managing websites; 
•	Demonstrated examples of interpersonal skills including working collaboratively with Indigenous Peoples or with culturally diverse groups of stakeholders; 
•	Demonstrated examples of providing organizational efficiency and improving workflow; 
•	Demonstrated examples of judgment and quality work in a multi-stakeholder setting			
M3	The candidate must include within their bid one (1) sample of their written work (maximum 1000 words).			
M4	The candidate must include within their bid one (1) completed M3 Reference Form, with affirmative responses. (Annex ‘’C’’)			
M5	The candidate must include within their bid two (2) completed M4 Reference Forms, completed by two (2) impartial references.  The form must affirm that the candidate satisfactorily managed a project of at least six (6) months in duration within the past five (5) years, with “yes” answers to each question.  The Reference Forms must be for two separate projects. (Annex ‘’D’’)			

BASIS OF SELECTION
2.1	To be declared responsive, a bid must: 

a.	comply with all the requirements of the bid solicitation; and 
b.	meet all mandatory criteria; and 
c.	obtain the required minimum points specified for each criterion for the technical evaluation, and
d.	obtain the required minimum of 55 points overall for the technical evaluation criteria which are subject to point rating.

The rating is performed on a scale of 110 points. 

2.2	Bids not meeting (a) or (b) or (c) and (d) will be declared non-responsive. 

2.3	The selection will be based on the highest responsive combined rating of technical merit and price. The ratio will be 80% for the technical merit and 20% for the price. 

2.4	To establish the technical merit score, the overall technical score for each responsive bid will be determined as follows: total number of points obtained / maximum number of points available multiplied by the ratio of 80%. 

2.5	To establish the pricing score, each responsive bid will be prorated against the lowest evaluated price and the ratio of 20%. 

2.6	For each responsive bid, the technical merit score and the pricing score will be added to determine its combined rating. 

2.7	Neither the responsive bid obtaining the highest technical score nor the one with the lowest evaluated price will necessarily be accepted. The responsive bid with the highest combined rating of technical merit and price will be recommended for award of a contract.