ACAN - Aboriginal Subject Matter Expert

Solicitation # 201601088

Requirement

The Royal Canadian Mounted Police (RCMP) has a requirement for the services of a Subject Matter Expert to facilitate and deliver Community Forums on the topics of protecting Aboriginal women and girls from the risks of violence against women, sexual exploitation and human trafficking.

Advance Contract Award Notice

The purpose of this Advance Contract Award Notice (ACAN) is to signal the government's intention to award a contract for these services to: 

Redsky Professional Services
Winnipeg, Manitoba

Before awarding a contract, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this notice by submitting a statement of capabilities during the 15 calendar day posting period.

If other potential suppliers submit a statement of capabilities, during posting period ,that meet the requirements set out in the ACAN, the government will proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.

If no other supplier submits a statement of capabilities meeting the requirements set out in the ACAN on or before the closing date, a contract will be awarded to the pre-selected supplier.

Background

The RCMP continues to operationalize strategies designed to address the issue of missing and murdered Aboriginal women.  These strategies have included amendments to policies and practices governing the investigation of missing person complaints and the collection of data to better inform investigational, and prevention and intervention strategies. 

Following the national operational overview of missing and murdered Aboriginal women, the RCMP will continue to focus their efforts on violence prevention against Aboriginal women and girls.
 
To assist in this organizational objective, National Crime Prevention Services (NCPS) would like to contract with a Subject Matter Expert (SME) who can lecture on the issues of violence against women, sexual exploitation and human trafficking specifically dealing with Aboriginal women and girls.  This individual will be made available to our Divisions and Detachments in order to help raise awareness of the risks of violence against women, sexual exploitation and human trafficking through the delivery of community forums.  

Objective

The main goals of this project are as follows: 

•	Work with local detachment commanders and their key stakeholders to plan and deliver community forums.
•	Bring together community members and key stakeholders for a day long community forum which will provide crucial information on how Aboriginal Women and Girls can protect themselves from the risks of violence against women, sexual exploitation and human trafficking. 
•	The forums will support local detachment contributions through prevention and intervention in partnership with communities. 
•	The community forums will not only help to raise awareness concerning violence against women, sexual exploitation and human trafficking, but will aid in initiating the first steps towards the development of a community action plan to continue to focus on this critical issue. 

Current Requirements:

The subject matter expert will be expected to perform the following tasks:

Phase 1:  Preparation for Community Forums 

The SME will work together with local Detachment commanders and CPS member(s) to:
•	Review each community’s population profiles, services and community capacities (specific strengths, challenges and opportunities for First Nation, Metis and Inuit within each community) and local/regional sexual exploitation and human trafficking initiatives which could be involved with each Community Forum.
•	Identify the community leadership that will need to be approached to plan the Community Forum and a community representative who can facilitate first steps in a community action plan.  
•	Each Community Forum may need to be scheduled at different times depending on the routine and rhythm of the community; some forums may be held during the day while others might be held in the afternoon/evening and some on the weekends in order to maximize the amount of participants who can attend. The SME must be flexible when it comes to community forum scheduling. 
•	Identify and approach social service organizations within and outside the community to see if they are willing to be involved in the Community Forum.  Select one or more community service organizations to help with the any issues of personal trauma that can and/or could arise/occur before, during and after the Community Forum in order to provide support to participants, if and when required.
•	Contribute to the logistics decision making of the Community Forum such as; the location of the event, forum set up, advertising, food, child care (if required), door prizes, invitation list, tobacco offerings, extending an invitation for an Elder to attend to do the opening and closing ceremonies, and transportation to/from venue. 
•	Establish and develop the content for the pre and post surveys and evaluation tools for the Community Forums.
•	Identify a follow up and after meeting plan in connection to opportunities the RCMP have with the Family Violence Initiative Fund (FVIF).

Phase 2:  Community Forum – Approximately 6 hours

•	The SME will set up an information table that will provide local resources, violence against women, sexual exploitation and human trafficking materials that can be provided to the participants.  
•	Ensure that there is a place for food, child care is provided (if possible and when required) and secure a venue where the Community Forum can be held such as; a facilitation centre, detachment meeting room, band office, conference hall and/or community centre. 
•	The community forum will be designed to be 6-hours in length but in reality forums may only last 3/4-hours depending on the community’s requirements. The SME must be willing to be adaptable to these changes and requirements within each Community Forum.

Phase 3:  Post Community Forum

•	Express gratitude to the Aboriginal community by way of email, radio, thank you letters/poster or through their community leadership representative.
•	Follow up on any requests for information or promises made to participants during the Community Forum.
•	Debrief with community organization, Detachment commander and CPS member(s) in person, by phone or through email.
•	Prepare a report on pre-and post-survey results to share with forum participants.
•	Select representative and process to link to other sexual exploitation and human trafficking initiatives, RCMP Family Violence Initiative Fund and other possible partnerships.

Phase 4:  Initiative Findings
	
•	Prepare an overall report of all Community Forums outlining process, lessons learned, key findings and First Nation strategies to reduce violence against moving forward.

Contract Period:

The resulting contract will be valid from date of award to March 31, 2016, with the irrevocable option to extend the contract by up to one (1) additional one year period. Dates are subject to change.

Estimated Costs:

The estimated costs associated with this procurement are $50,000.00 over two years.

Minimum Essential Requirements:
 
The Subject Matter Expert must, at a minimum, meet the following essential requirements.
 
Any interested supplier must demonstrate by way of a statement of capabilities that they meet the following requirements: 

1.	Have worked previously either with the RCMP or another police organization within the last ten (10) years. 
2.	Have worked extensively with many different Aboriginal communities from across Canada (Both rural and urban). 
a.	Interested suppliers must provide a list of the all projects/initiatives that they have developed or contributed to along with the name of the Aboriginal community, Friendship Centre, National, Provincial and/or Territorial Aboriginal Organization(s), Band Office, and First Nations Policing Service(s), that these events/activities were performed in within the last 5 years. 
3.	Have worked extensively with Aboriginal women and/or girls in relation to prevention projects/initiatives that deal with the topic(s) of violence against women, sexual exploitation and/or human trafficking in both rural and urban Aboriginal settings.
a.	Interested suppliers must provide a list of all the prevention project(s)/initiative(s) that they have implemented, consulted and/or presented on in the last 5 years that deal specifically with at least one of the following topics: Violence Against Women, Sexual Exploitation or Human Trafficking. Please provide dates and locations for each prevention project(s)/initiative(s) successfully completed. 
Justification for the Pre-Selected Supplier

Following extensive research, Redsky Professional Services is the only known supplier that meets the minimum essential requirements.
The following exception to the Government Contracts Regulations is invoked for this procurement under Part 1 subsection 6(d) - "only one person is capable of performing the work".
Ownership of any Foreground Intellectual Property arising out of the proposed contract will remain with the Contractor.
Suppliers who consider themselves fully qualified and available to meet the specified requirements may submit a statement of capabilities in writing to the Contracting Authority identified in this Notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The Closing Date and time for accepting a Statement of Capabilities is July 29, 2015 at 2:00pm EDT
Inquiries and statements of capabilities can be provided in either official language and are to be directed to:
Allison Graham
Procurement & Contracting Branch
Royal Canadian Mounted Police
73 Leikin Drive, Mailstop #15
Ottawa, Ontario
K1A 0R2

Telephone: 613-843-6679
Facsimile: 613-825-0082
E-mail: allison.graham@rcmp-grc.gc.ca

Policy Information
This requirement is not subject to NAFTA, AIT, WTO or any other international trade agreements.

Location of Work
Various locations across Canada

Language
All work is to be performed in the English Language.