Two Warehouse Support Specialists

Solicitation number DND-15/0026945

Publication date

Closing date and time 2015/11/12 14:00 EST

Last amendment date


    Request for Proposal (RFP) – DND-15/0026945- Two Warehouse Support Specialists


    The Department of National Defence has a requirement for the professional services from two Warehouse Support Specialists to assist the Quality Engineering Test Establishment in the performance of supply and inventory control functions.

    It is intended to result in the award of one (1) Contract for three years, plus 1 one-year irrevocable option allowing Canada to extend the term of the contract.

    There is a security requirement associated with this requirement.

    This procurement is subject to the Controlled Goods Program.

    The requirement is subject to the provisions of the WTO-AGP, NAFTA, CCFTA, AIT, CPFTA, CColFTA, and CPanFTA if it is in force.


    1. The two Warehouse Support Specialists must perform the following:

    1.1.1 Materiel Management Tasks:

    a. Manage the disposal of surplus assets using the Defence Resource Management InformationSystem ( DRMIS) Materiel Management Module provided by the Technical Authority;

    b. Initiate requests to replenish current inventories;

    c. Manage the distribution of assets using the DRMIS Materiel Management Module;

    d. Maintain an inventory of items received and issued to provide a clear and auditable record ofthe operations;

    e. Initiate, verify and modify cataloguing data in the DRMIS, and the Canadian GovernmentCataloguing System (CGCS);

    f. Set up, maintain and manage customer accounts in support of DRMIS activities; and

    g. Liaise with Equipment Program Managers for supply related activities in support of

    configuration management.

    1.1.2 Warehousing/Storesman Tasks:

    a. Assist in the receipt and issue of stock items;

    b. Return incorrect or obsolete parts back to supplier with proper documentation;

    c. Monitor inventory levels of assets;

    d. Withdraw from stock, and verify the commodity, size and lot with the requirements in thecomputerized inventory system, and document issues in the standard stock record accounts if required;

    e. Receive and unpack goods manually, check packing slips against stock received and record incoming materials in DRMIS.

    f. Prepare materials for shipment;

    g. Participate in random and full inventory stock verifications;

    h. Operate and maintain material handling equipment;

    i. Ensure general housekeeping; and

    j. Perform additional warehouse support services such as cleans the storeroom and otherassigned areas.

    Mandatory Criteria


    The Bidder must clearly demonstrate that each proposed resource has a minimum of twelve (12) months experience within the last three (3) years in managing inventories using SAP Materiel Management module.


    The Bidder must clearly demonstrate that each proposed resource has a minimum of eighteen (18) months combined experience within the last four (4) years performing all the following tasks:

    • shipping and receiving goods,

    • preparing materials for shipment, and

    • operating and maintaining materiel handling equipment.


    The Bidder must clearly demonstrate that each proposed resource has a minimum of twelve (12) months experience using the MS Excel and twelve (12) months experience using the MS Word within the last two (2) years.


    The Bidder must clearly demonstrate that each proposed resource has a minimum of secondary school diploma/certification.

    Bid Prep Instructions: To demonstrate, the Bidder must provide a copy of the diploma, certification or other verifiable proof. Canada may, at any time, request a copy of the degree or certification to verify the information, if it is not provided with the bid.

    Basis of Selection – Mandatory Technical Criteria

    A bid must comply with the requirements of the bid solicitation and meet all mandatory technical evaluation criteria to be declared responsive. The responsive bid with the lowest evaluated price will be recommended for award of a contract.

    Where two or more proposals achieve technically responsive proposals with an identical lowest price, the proposal with the most experience in Mandatory Criterion M1 will be recommended for award of a contract.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Panama Free Trade Agreement
    • Agreement on Internal Trade (AIT)
    • Canada-Chile Free Trade Agreement (CCFTA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)
    • North American Free Trade Agreement (NAFTA)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Department of National Defence
    101 Colonel By Dr
    Ottawa, Ontario, K1A0K2
    Contracting authority
    Dutta, Sarada

    Buying organization(s)

    Department of National Defence
    101 Colonel By Dr
    Ottawa, Ontario, K1A0K2
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Region of opportunity
    Procurement method
    Competitive – Open Bidding
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


    Date modified: