National Elders Working Group Member

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service of Canada (CSC) has a requirement for a Contractor to participate as a member of the National Elders Working Group (NEWG). The NEWG is the advisory body to the Director General, Aboriginal Initiatives Directorate, comprised of Elders from across Canada who have been contracted to provide services to Aboriginal offenders. The group meets up to four times a year with the Aboriginal Initiatives Directorate to advise and provide guidance on spiritual, traditional and cultural protocols and practices. The NEWG provides recommendations on policy, procedures and interventions impacting Aboriginal offenders as well as advice and guidance to the Aboriginal Initiatives Directorate in the following areas:

1. Advising on spiritual, traditional, and cultural protocols and practices;
2. Advising on national policies for Aboriginal corrections;
3. Informing the development of Aboriginal interventions; and,
4. Ensuring/facilitating community involvement in Aboriginal corrections.

1.1 Objectives:

1. Advise the Aboriginal Initiatives Directorate (AID) in the aforementioned areas;

1. Attend up to four (4) meetings per fiscal year to provide advice, counsel and recommendations to the AID on the above mentioned subjects.

1.2 Tasks and Deliverables:

The tasks and deliverables the Contractor must complete include, but are not limited to the following:

• Provide advice, counsel, and recommendations on policy, procedures, and interventions impacting Aboriginal offenders through the Contractor’s collective traditional knowledge and ability in responding to Aboriginal offender needs;
• Provide informed advice to the Aboriginal Initiatives Directorate in the aforementioned areas;

• Participate on the NEWG as a member for Aboriginal Initiatives Branch. The NEWG meetings will be held twice a year as a minimum which involves travel to one of the CSC regions and meeting at Institutional sites (where appropriate);
• Provide advice via telephone and/or videoconference to the (AID) for the purposes of;

a) Organizing and planning NEWG meetings; and

b) Consultation on Aboriginal corrections in between meetings

1.3 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.4 Constraints:

1.4.1 Location of work:

1. The work will be performed at the Contractor’s place of business. NEWG meetings will be held at CSC regional offices, institutions, and/or facilities located across Canada as determined by the Project Authority.

1. The Contractor must attend the NEWG meetings which will be held up to four times a year and a minimum of twice a year. Each meeting may involve travel to one of the CSC regions. Meetings are most often held at Institutional sites or community facilities. The location of the meetings will be determined by the Project Authority. The Contractor must allow for three days of meetings and two days of travel for each scheduled meeting.

1.5 Language of Work:

The Contractor must perform all work in either French or English.

1.6 Security Requirements:

NIL security screening is required as there is no access to sensitive information or assets. Contractor personnel will be escorted in specific areas of the institution / site as and where required by Correctional Service Canada personnel or those authorized by CSC to do so on its behalf.

Contractor personnel shall submit to a Canadian Police Information Centre (CPIC) verification of identity / information by CSC, and must adhere to institutional requirement for the conduct of searches prior to admittance to the institution / site. CSC reserves the right to deny access to any institution / site or part thereof by any Contractor personnel, at any time.

2. Minimum essential requirements:

Any interested suppliers must demonstrate by way of a statement of capabilities that they meet all of the following requirements:

2.1 The Contractor must demonstrate that they are recognized as a representative of an Aboriginal community and must provide a letter from an authorized representative from the Aboriginal community to this effect.

2.2 The Contractor must have a minimum of two (2) years of experience, within the past ten (10) years preceding the bid closing date, assessing Aboriginal offender needs and providing spiritual support to offenders in a traditional healing environment.

2.3 The Contractor must have a minimum of two (2) years of experience, within the past ten (10) years preceding the bid closing date, as an Elder or Spiritual Advisor providing services to a correctional facility or community organization responsible for the supervision or support of Federal offenders.

2.4 The Contractor must have a minimum of five (5) years experience within the past ten (10) years preceding the ACAN posting date, working with federally sentenced Aboriginal offenders.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is set-aside for an Aboriginal Supplier in accordance with the government's Procurement Strategy for Aboriginal Business (PSAB) (https://www.aadnc-aandc.gc.ca/eng/1100100032802/1100100032803). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities. This restriction does not apply to contracts with individuals who are Aboriginal Elders.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The proposed Contractor is an Aboriginal professional who is recognized as a credible and knowledgeable representative by the Aboriginal community. The supplier is the only Canadian Inuit Aboriginal Professional that can complete the scope of work, given the history, experience, and familiarity with the work required to complete the tasks identified in the scope of work. The identified supplier meets the minimum essential qualifications.

This requirement is set aside in accordance with the government's ‘procurement strategy for Aboriginal Business’. A statement(s) of capabilities from Aboriginal suppliers will only be considered.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

(d) only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of 3 years, from contract award date to December 31, 2018, with two (2) one-year option periods.

11. A cost estimate of the proposed contract

The estimated value of the contract, including taxes, travel, and the options, is $ 73,900.00.

12. Name and address of the pre-identified supplier

Name: Victoria Whalen

Address: Contractor's place of business

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is:

October 22, 2015 at 2:00 PM Eastern Daylight Time (EDT).

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Owen Nicholl, Senior Procurement Officer

340 Laurier Avenue West

Ottawa, ON, K1A 0P9

Telephone: 613-995-0884

Facsimile: 613-992-1217

E-mail: owen.nicholl@csc-scc.gc.ca