Standing Offer for Repair and Maintenance of Plumbing and Water Heating Systems at the Pacific Biological Station, Nanaimo B.C.

REQUEST FOR STANDING OFFER

Solicitation # : F5211-150502

Closing Date : December 21, 2015

Closing Time : 2:00 PM (Atlantic Standard Time)

This requirement is for the Department of Fisheries and Oceans (DFO).

Title: Standing Offer for Repair and Maintenance of Plumbing and Water Heating Systems at the Pacific Biological Station, Nanaimo B.C.

OBJECTIVES OF THE REQUIREMENT

To provide labour, material, tools, supervision, travel and equipment to provide plumbing and water heating services for the Department of Fisheries and Oceans at the Pacific Biological Station, Nanaimo, B.C.

BACKGROUND

The Pacific Biological Station is renowned centre for scientific research encompassing several facilities including laboratories, aquaculture facilities, cold rooms, computer networks, ammonia chiller plant for chilled process services, warehouse spaces, and wharfs. The complex is situated on a 5.7 hectare site with 1828 m2 primary offices in a four story building and 935 m2 three story building. The site also consists of a four story 5714 m2 laboratory wing and 650 m2 single storey aquaculture building. Subsidiary buildings include a salt water pump house supplying research sea water at flows up to 2.3 m3 per minute, an ammonia chiller plant building, and out buildings of approximately 13,234 m2 total area. Plumbing arrangements include acid waste systems, lab vacuum piping systems, fire sprinkler systems, distilled water systems, glycol/water chilled cooling systems, heated and chilled salt water systems, heated and chilled fresh water systems, potable domestic hot and cold water systems, lab effluent treatment systems, sewage pumping systems, sanitary waste systems, roof and perimeter drainage systems, roadway drainage oil separators, process waste systems, site firemain systems, and wharf connections for potable and firemain water. Heating arrangements consist of natural gas building furnaces and boiler heating/domestic hot water, and process water heating.

PERIOD OF STANDING OFFER

The period for making call-ups against the Standing Offer is from February 1 2016 to January 31, 2017, with 3 options to extend the Standing Offer, each for an additional one year period.

OPTIONAL SITE VISIT

It is recommended that the Offeror or a representative of the Offeror visit the work site. Arrangements have been made for the site visit to be held at the Pacific Biological Station Nanaimo, 3190 Hammond Bay Road, Nanaimo B.C. V9T 6N7 on 26th November 2015 The site visit will begin at 10:00 am PST in the Taylor Building Breezeway.

Personnel security screening is required prior to gaining authorized access tosites. The Offeror’s Company Security Officer (CSO) must ensure that their representative(s) hold a valid security clearance at the required level for the site visit. Failure to comply with the security requirements will result in the representative(s) being denied access to the site.

Offerors must communicate with the Contracting Authority no later thanthree (3) days prior to the scheduled visitto confirm attendance and provide the name(s) of the person(s) holding a valid security clearance at the required level, who will attend. Offerors who do not confirm attendance and who do not provide the name(s) of the person(s) who will attend as required will not be allowed access to the site. Offerors will be requested to sign an attendance sheet. No alternative appointment will be given to Offerors who do not attend or do not send a representative. Offerors who do not participate in the visit will not be precluded from submitting a Offer. Any clarifications or changes to the Offer solicitation resulting from the site visit will be included as an amendment to the Offer solicitation.

ESTIMATED VALUE

The total cost to Her Majesty resulting from call-ups against all Standing Offers shall not exceed $1,400,000.00, HST included for the entire period totalling all standing offers issued including option years.

The number of Standing Offers issued under this RFP shall be one.

SECURITY

The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer/Supply Arrangement, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.

MANDATORY REQUIREMENTS

Offers will be evaluated in accordance with the mandatory evaluation criteria as detailed herein. Offerors’ offers must clearly demonstrate that they meet all Mandatory Requirements for the offer to be considered for further evaluation. Offers not meeting the mandatory criteria will be excluded from further consideration.

Mandatory Criteria

M1 The Offeror must include a document detailing its planned approach in order to meet the level of service within the timeframes outlined in Annex A Statement of Work

M2 The Offeror must provide evidence of three (3) recent cumulative years’ experience and past performance in repair and maintenance services for commercial plumbing and heating Systems by referencing similar projects/contracts/offer agreements.

M3 The Offeror must be in possession of the required certifications indicated below. It is mandatory that valid copies of the certifications be submitted with the proposal. If not included with the proposal, the bid will be deemed non-responsive.

- WHMIS

- The provincial workers compensation board

M4 The proposed resources must be in possession of the required certifications indicated below. It is mandatory that valid copies of the required certifications for each proposed employee be submitted with the Offer. If not included with the Offer, the Offer will be deemed non-responsive.

- A red seal plumbing certification,

Note: If an apprentice plumber is proposed, they must work under the direct supervision of a journeyman red seal plumber.

M5 The proposed resources must provide evidence of three (3) recent cumulative years’ experience and past performance in repair and maintenance services for commercial plumbing and heating Systems by referencing similar projects/contracts/offer agreements.

M6 The proposed resources must provide evidence previous experience working with aquaculture systems (i.e. piping, valves and waste systems in relation to tank system).

SELECTION METHOD

The basis of selection is Minimum Point Rating.

Enquiries regarding this RFSO requirement are to be submitted in writing to the following:

Jennifer Beamish

Senior Contracting Officer

Materiel and Procurement Services

Fisheries and Oceans Canada

301 Bishop Drive

Fredericton (NB) E3C 2M6

Telephone : (506) 452-3800

Email : DFOtenders-soumissionsMPO@dfo-mpo.gc.ca