INVITATION TO SUBMIT AN EXPRESSION OF INTEREST AS TO THE AVAILABILITY OF OFFICE SPACE FOR LEASE IN SUDBURY, ONTARIO

INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)

AS TO THE AVAILABILITY OF OFFICE AND PUBLIC ACCESS SPACE FOR LEASE

IN THE CITY OF SUDBURY, ONTARIO

FILE NUMBER 532489

Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:

Section A: Lease Components

• a lease term of ten (10) years, commencing on or about February 1, 2017, with an option to terminate after five (5) years;

• approximately 527 usable square metres (um²) of contiguous office and public access space and four (4) secure parking spaces;

• the proposed space must be available approximately eighteen (18) weeks prior to the above-noted lease commencement date so all space(s) may be prepared for occupancy;

• the proposed space should satisfy or be capable of satisfying the following criteria:
  

1. be located within 150 metres of a public transit stop with regular service and have municipal sidewalks leading from the transit stops to the building;

2. be within 500 metres of public parking (excluding street parking);

3. four (4) secure parking spaces must be reserved and be on the lands or in the building;

4. be fully accessible to persons with a disability;

5. highly visible, contiguous ground floor space, and have large window displays;

6. located within an office, commercial or retail type building and if in an indoor retail mall, the mezzanine level may be considered;

7. buildings with industrial or residential use shall not be considered;

8. the length of the proposed space shall be no more than three (3) times its width and must be compatible for efficient design and use;

9. located within a building capable of providing heating, ventilation and cooling services outside of normal business hours as such may be periodically required;

10. the use of adjacent lands and buildings must be compatible with the use; and

11. each site offered shall be subject to a security assessment to determine the suitability of the space offered.

• the proposed space must be located in the City of Sudbury and within the following boundaries (the geographical boundaries include sites on either side of the roads):

North: Lasalle Blvd.

South: Highway 17

East: Falconbridge Highway to Kingsway to Highway 17

West: Notre Dame Avenue to Elm Street to Regent Street

• on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PWGSC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;

Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.

Section B: Responses

Interested parties are requested to submit their response to this EOI in writing to the following address:

Public Works and Government Services Canada

10^th Floor – 4900 Yonge Street

Toronto, Ontario M2N 6A6

Attention: Abby Ogunleye, Senior Project Manager, Leasing

or by facsimile to 416-512-5544

or by email to the contact listed below in Section F.

Please indicate File No. 532489 on all correspondence.

Section C: Responses Requested by

As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide their response by December 22, 2015. Any response received after this date may not be considered.

Section D: Information Provided by Interested Parties or Agents of Interested Parties

Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PWGSC with a letter authorizing them to do so.

Section E: Security Requirement

If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the Reliability Status level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/PWGSC at http://ssi-iss.tpsgc-pwgsc.gc.ca. Please contact the person listed in Section F to initiate the security clearance process.

Section F: Additional Information

For more information, please contact Abby Ogunleye, Senior Project Manager, Leasing by phone at 416-512-5543 or by email to: abby.ogunleye@pwgsc-tpsgc.gc.ca.

Section G: List of Available Space

This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.

Section H: Not a Solicitation Process

Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PWGSC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.