Community Residential Facilities (CRF) – Ontario Region

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.

This includes:

• management of offenders during their transition from the institution to the community, and while on supervision; and,
• ensuring the safety and security of members of the public, victims, staff and offenders in the community.

While decisions on the conditional release of offenders fall under the responsibility of the Parole Board of Canada, CSC is responsible for supervising offenders under federal jurisdiction on conditional release in the community until the end of their sentences and offenders subject to Long-Term Supervision Orders.

Community Residential Facilities (CRF) provide a bridge between the institution and the community, ensuring that suitable accommodation, support systems and monitoring are in place to assist conditionally released offenders to become law-abiding citizens.

The statement of work for CRFs includes, but is not limited to, the following.

1.1 Objectives:

Provide accommodation, monitoring, general support and assistance to offenders under federal jurisdiction who have been released to the community on conditional release, statutory release, and those subject to Long-Term Supervision Orders.

1.2 Tasks:

The Community Residential Facility (CRF) must provide twenty-four (24) hour residential services to offenders. These services include, but are not limited to, the following:

1. Providing beds to offenders referred by CSC and accepted by the CRF;
2. Providing three (3) meals a day. Meals must meet health and nutritional requirements in accordance with Canada’s Food Guide;
3. Developing a Resident Action Plan and monitoring and supporting offender activities against the Community Strategy, Resident Action Plan and Correctional Plan;
4. Assisting offenders in areas such as crisis management, personal or family problems, education, literacy, employment, budgeting, life skills, etc.;
5. Assisting offenders to secure services appropriate for their needs or for public safety requirements, such as substance abuse services, income support, employment services, medical (including mental health) and dental services;
6. Providing offenders a supportive group living environment;
7. Providing first aid services to offenders including having a first aid kit available and ensuring at least one staff member on each shift has valid St-John’s Ambulance and CPR certifications;
8. Recording and incorporating pertinent information on individual offenders into the offender case file. Treating all sensitive or protected offender information in accordance with the security requirements of the contract;
9. Providing static and dynamic security services including having staff on-site and awake 24 hours per day, performing offender counts, monitoring offender activities and destinations, and notifying CSC when offenders’ behaviour deteriorates or when offenders abscond from the CRF or are unlawfully at large;
10. Providing Monthly Utilization Reports, Monthly Living Allowance Reports, Incident/occurrence reports as they occur, annual audited financial statements and other reports, as requested by CSC.
11. If applicable and where required, the CRF must ensure that the accommodations are suitable and safe for children residing in the CRF with their legal guardian in accordance with CSC policies;
12. In accordance with its needs and at its own discretion, CSC may request that the CRF provide enhanced or specialized services to support the placement of high needs offenders. The services to be provided will be negotiated on a case-by-case basis.

Depending on the CRF/location, the work may also include the following:

1. Delivery of a residential substance-abuse treatment program;
2. Delivery of the Integrated Correctional Program Model;
3. Provision of classroom space for program delivery;
4. Provision of a personal escort, as required, to accompany offenders outside the facility;
5. Provision of personal support worker services for offenders with mental health issues;
6. Supervision of the collection of urine samples and forwarding them for analysis;
7. Provision of in-reach services;
8. Provision of reporting centre services; and
9. Provision of Aboriginal Spiritual Advisory services.

1.3 Expected results:

Assisting conditionally released offenders to safely and successfully reintegrate into the community as law abiding citizens.

1.4 Performance standards:

The CRF and its officers, servants and subcontractors must comply with all applicable legislation and CSC's Commissioner's Directives (CDs), the Standard Operating Practice on Official Languages, and other Standards.

The CRF must be in compliance with all applicable territorial, provincial, municipal and local legislation and regulations. The CRF premises and equipment must conform to applicable zoning, health, safety, building and fire codes and regulations.

The CRF must have written plans for dealing with fire, medical emergencies (including pandemic situations) and natural disasters, and the CRF staff must be trained accordingly. The CRF must provide a copy of these plans to the Project Authority.

The CRF must ensure that staff members, volunteers and students have the qualifications required and receive proper training and orientation prior to assuming responsibility for their duties. The CRF must also provide ongoing training to staff/volunteers/students essential for their assigned duties and responsibilities. The CRF must ensure that staff/volunteers/students have reached the age of majority in the province of operation.

If applicable and where required, the CRF will provide a strategy to accommodate diverse cultures and spiritualities, including, but not limited to, Aboriginal culture and spirituality.

1.5 Deliverables:

1.5.1 24 hour residential services to adult male or female offenders that include, but are not limited to:

1. Beds and meals and/or meal allowances;
2. Referral services to community support groups and other agencies;
3. Storage and access of offenders to their medication and personal effects;
4. Static and dynamic security;
5. Staff orientation, training and development:
6. Reporting; and
7. Enhanced Services as requested by CSC.

1.5.2 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

a. The Contractor must perform the work at various locations in the Ontario region.

b. Travel

ii. Travel may be required for performance of the work under this contract.

1.6.2 Language of Work:

The Contractor must perform all work in English, French or both official languages as required by the offenders.

1.6.3 Security Requirements:

CRF contracts include the following security requirements:

1. The Contractor/Offeror must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS) with approved Document Safeguarding at the level of PROTECTED B, issued by the Canadian Industrial Security Directorate, Public Works and Government Services Canada.

2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

3. If the CRF will have to electronically process, produce and store protected information on its IT systems, the Contractor MUST NOT utilize its Information Technology systems to electronically process, produce or store PROTECTED information until the CISD/PWGSC has issued written approval. After approval has been granted or approved, these tasks may be performed at the level of PROTECTED B (including an IT Link at the level of B).

4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

5. The Contractor/Offeror must comply with the provisions of the:

(a) Security Requirements Check List and Security Guide (attached as Annex A);

(b) Industrial Security Manual (Latest Edition).

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

A. Must have a minimum of two (2) years experience, obtained within the last five (5) years prior to the closing date of this ACAN, in working with adult offenders on conditional release;

B. Must have a minimum of two (2) years of experience, obtained within the last five (5) years prior to the closing date of this ACAN, in providing accommodation to offenders in a residential setting.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

There is a restricted number of qualified service providers in the areas specified under 1.6.1 Location of work who are willing and available to provide residential services to offenders on conditional release in order to meet CSC's offender accommodation needs in the community.

These Suppliers are the only Canadian organizations that can perform the scope of work, given their history, experience and familiarity with the level of information required to complete the tasks identified in the scope of work. These Suppliers are uniquely positioned to provide these services given their specific mandate to provide accommodation, monitoring, general support and assistance to offenders under federal jurisdiction who have been released to the community on conditional release, statutory release, and those subject to Long-Term Supervision Orders. All identified suppliers meet the minimum essential requirements

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

(d) only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The periods of the proposed contracts are indicated under section 12. Name and address of the pre-identified supplier.

11. A cost estimate of the proposed contract

The estimated values of the proposed contracts, not including all applicable options, are indicated under section 12. Name and address of the pre-identified supplier.

12. Name and address of the pre-identified supplier

Name: Elizabeth Fry Society of Simcoe County - Joyce Kope House

Address: 102 Maple Avenue, Barrie, Ontario, L4N 1S3

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 296,000.00 (Applicable Taxes and option periods extra)

Name: Murray's Windermere Gardens

Address: 55 Peel Street, Barrie, Ontario, L4M 3K9

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 908,000.00 (Applicable Taxes and option periods extra).

Name: The Governing Council of the Salvation Army in Canada Harbour Light Centre

Address: 562 Princess Street, Kingston, Ontario, K7L 1C7

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 185,000.00 (Applicable Taxes and option periods extra).

Name: Elizabeth Fry Society Kingston - Detweiler House

Address: 127 Charles Street, Kingston, Ontario, K7K 1V8

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 422,000.00 (Applicable Taxes and option periods extra).

Name: Peterborough Community Chaplaincy - CRF

Address: 953 Clonsilla Avenue, Peterborough, Ontario, K0J 6Y8

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 401,000.00 (Applicable Taxes and option periods extra).

Name: John Howard Society Kingston

Address: 771 Montreal Street, Kingston, ON, K7K 3J4

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 529,000.00 (Applicable Taxes and option periods extra).

Name: St. Leonard's Society of Peterborough - Edmison House

Address: 458 Rubidge Street, Peterborough, Ontario, K9H 4E5

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for three (3) additional one-year periods.

Cost estimate of the proposed contract: $ 922,000.00 (Applicable Taxes and option periods extra).

Name: Larch Halfway House

Address: 238 Larch Street, Sudbury, Ontario, P3B 1M1

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 613,000.00 (Applicable Taxes and option periods extra).

Name: Crisis Centre North Bay

Address: 198 Second Avenue West, North Bay, Ontario, P1B 8K6

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 169,000.00 (Applicable Taxes and option periods extra).

Name: Larch Halfway House - Red Cross House

Address: 238 Larch Street, Sudbury, Ontario, P3B 1M1

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 545,000.00 (Applicable Taxes and option periods extra).

Name: Elizabeth Fry Society of Ottawa - JF Norwood

Address: 211 Bronson Avenue, Suite 311, Ottawa, Ontario, K1R 6H5

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 578,000.00 (Applicable Taxes and option periods extra).

Name: John Howard Society of Ottawa - Kirkpatrick House

Address: 591 MacLaren Street, Ottawa, Ontario, K1R 5K8

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for three (3) additional one-year periods.

Cost estimate of the proposed contract: $ 875,000.00 (Applicable Taxes and option periods extra).

Name: John Howard Society of Ottawa - Tom Lamothe Residence

Address: 387 MacLaren Street, Ottawa, Ontario, K2P 0M7

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for four (4) additional one-year periods.

Cost estimate of the proposed contract: $ 678,000.00 (Applicable Taxes and option periods extra).

Name: House of Hope

Address: 32 Gilmour Street, Ottawa, Ontario, K2P 0N3

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for three (3) additional one-year periods.

Cost estimate of the proposed contract: $ 908,000.00 (Applicable Taxes and option periods extra).

Name: John Howard Society - Ste. Anne Residence

Address: 550 Old St. Patrick Street, Ottawa, Ontario, K1N 5L5

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for one (1) additional one-year periods.

Cost estimate of the proposed contract: $ 1,367,000.00 (Applicable Taxes and option periods extra).

Name: St. Leonard's House Windsor

Address: 491 Victoria Avenue, Windsor, Ontario, N9A 4N1

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for two (2) additional one-year periods.

Cost estimate of the proposed contract: $ 1,077,000.00 (Applicable Taxes and option periods extra).

Name: St. Leonard's Community Services - Gallagher Centre

Address: 405 Dundas Street, London, Ontario, N6B 1V9

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 640,000.00 (Applicable Taxes and option periods extra).

Name: St. Leonard's Community Services Maison Louise Arbour

Address: 405 Dundas Street, London, Ontario, N6B 1V9

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 138,000.00 (Applicable Taxes and option periods extra).

Name: St. Leonard's Community Services Cody Centre

Address: 405 Dundas Street, London, Ontario, N6B 1V9

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for three (3) additional one-year periods.

Cost estimate of the proposed contract: $ 961,000.00 (Applicable Taxes and option periods extra).

Name: The Governing Council of the Salvation Army in Canada - New Directions

Address: 657 King Street East, Kitchener, ON, N2G 2M4

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for one (1) additional one-year periods.

Cost estimate of the proposed contract: $ 1,600,000.00 (Applicable Taxes and option periods extra).

Greater Ontario & Nunavut Region

Name: Cornerstone Community Association

Address: 133 Simcoe Street South, Oshawa, Ontario, L1H 4G8

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for three (3) additional one-year periods.

Cost estimate of the proposed contract: $ 797,000.00 (Applicable Taxes and option periods extra).

Name: Na-Me-Res Sagatay

Address: 26 Vaughan Road, Toronto, Ontario, M6G 2C4

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 336,000.00 (Applicable Taxes and option periods extra).

Name: The Governing Council of the Salvation Army in Canada W.P. Archibald Centre

Address: 418 Sherbourne Street, Toronto, Ontario, M4X 1K2

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for three (3) additional one-year periods.

Cost estimate of the proposed contract: $ 824,000.00 (Applicable Taxes and option periods extra).

Name: St. Leonard's Society of Toronto Crossroads

Address: 419 Jones Avenue, Toronto, Ontario, M4J 3G6

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for four (4) additional one-year periods.

Cost estimate of the proposed contract: $ 720,000.00 (Applicable Taxes and option periods extra).

Name: The Governing Council of the Salvation Army in Canada Bunton Lodge

Address: 432 Sherbourne Street, Toronto, Ontario, M4X 1K2

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for one (1) additional one-year periods.

Cost estimate of the proposed contract: $ 1,694,000.00 (Applicable Taxes and option periods extra).

Name: The Governing Council of the Salvation Army in Canada WP Archibald Centre - Harbour Light

Address: 160 Jarvis Street, Toronto, Ontario, M5B 2E1

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for one (1) additional one-year periods.

Cost estimate of the proposed contract: $ 1,322,000.00 (Applicable Taxes and option periods extra).

Name: St. Leonard's Place Bartlett

Address: 1105 Queen Street East, Brampton, ON, L6T 5M6

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for one (1) additional one-year periods.

Cost estimate of the proposed contract: $ 1,657,000.00 (Applicable Taxes and option periods extra).

Name: St. Leonard's Place Sir Robert Williams Residence

Address: 1105 Queen Street East, Brampton, ON, L6T 5M6

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for one (1) additional one-year periods.

Cost estimate of the proposed contract: $ 1,389,000.00 (Applicable Taxes and option periods extra).

Name: Elizabeth Fry Society of Peel-Halton

Address: 24 Queen Street East, Suite LL-01, Brampton, Ontario, L6V 1A3

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 616,000.00 (Applicable Taxes and option periods extra).

Name: Elizabeth Fry Society of Toronto

Address: 215 Wellesley Street East, Toronto, Ontario, M4X 1G1

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for four (4) additional one-year periods.

Cost estimate of the proposed contract: $ 638,000.00 (Applicable Taxes and option periods extra).

Name: Salvation Army in Canada - Ellen Osler House

Address: 34 Hatt Street, Dundas, Ontario, L9H 2E8

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 651,000.00 (Applicable Taxes and option periods extra).

Name: St. Leonard's Society of Hamilton Emerald St. Residence

Address: 73 Robert Street, Hamilton, Ontario, L8L 2P2

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for two (2) additional one-year periods.

Cost estimate of the proposed contract: $ 1,191,000.00 (Applicable Taxes and option periods extra).

Name: St. Leonard's Society of Hamilton Robert St. Residence

Address: 73 Robert Street, Hamilton, Ontario, L8L 2P2

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for two (2) additional one-year periods.

Cost estimate of the proposed contract: $ 988,000.00 (Applicable Taxes and option periods extra).

Name: Salvation Army - Booth Centre St. Catherines

Address: 184 Church Street, St. Catharines, Ontario, L2R 3E7

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for four (4) additional one-year periods.

Cost estimate of the proposed contract: $ 656,000.00 (Applicable Taxes and option periods extra).

Name: St. Leonard's Community Services - Peter Willis Residence

Address: 19 Buffalo Street, Post Box 638, Brantford, Ontario, N3T 5P9

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for five (5) additional one-year periods.

Cost estimate of the proposed contract: $ 601,000.00 (Applicable Taxes and option periods extra).

Name: The Governing Council of the Salvation Army in Canada Booth Centre Brantford

Address: 187 Dalhousie Street, Brantford, Ontario, N3T 2J6

Period of the proposed contract: from April 1, 2016 to March 31, 2017 with an option to extend the contract for two (2) additional one-year periods.

Cost estimate of the proposed contract: $ 1,043,000.00 (Applicable Taxes and option periods extra).

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

Suppliers may submit a statement of capabilities for the location listed in article 1.6.1 Location of work of this ACAN.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is January 7, 2016 at 2:00 PM EDT.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Owen Nicholl, Senior Procurement Officer

340 Laurier Avenue West

Ottawa, ON, K1A 0P9

Telephone: 613-995-0884

Facsimile: 613-992-1217

E-mail: owen.nicholl@csc-scc.gc.ca