Organizational Review, Organizational Design and Implementation Services

Notice of Proposed Procurement (NPP)

Organizational Review, Organizational Design and Implementation Services

Task and Solutions Professional Services (TSPS)

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.

This requirement is open only to those Supply Arrangement Holders who qualified under Tier 1 in the National Capital Region for the following categories:

WORKSTREAM 1 - Human Resources Services:

1.2 Organizational Design and Classification Consultant (Senior)

1.2 Organizational Design and Classification Consultant (Junior)

WORKSTREAM 2 - Business Consulting / Change Management:

2.1 Business Analyst (Senior)

2.1 Business Analyst (Junior)

2.3 Business Consultant (Senior)

2.3 Business Consultant (Junior)

2.4 Organization Development Consultant (Senior)

2.4 Organization Development Consultant (Junior)

2.6 Change Management Consultant (Senior)

2.6 Change Management Consultant (Junior)

1. Elections Canada File No: ECPB-RFP-15-0461
2. Solicitation Date : January 28, 2016
3. Anticipated Start Date: Mid-March 2016 onwards
4. Closing Date: February 22, 2016 at 2:00PM (Gatineau Time)
5. Number of Contracts: One
6. Applicability of Trade Agreements: Yes
7. Tendering Procedure: Only qualified suppliers may submit a bid
8. Attachment: No
9. Competitive Procurement Strategy: Highest Combined Rating Technical & Merit
10. Comprehensive Land Claim Agreement: No

The following security requirements apply to this requirement and must be met by SA holders to be invited to submit a proposal:

Supplier Security Clearance : DOS - Reliability

Document Safeguarding : Protected B - DOS

The following SA Holders have been invited to submit a proposal:

Acosys Consulting Services Inc.

Adirondack Information Management Inc., The AIM Group Inc. in Joint Venture

ADRM Technology Consulting Group Corp.

ADRM Technology Consulting Group Corp. and Randstad Interim Inc

Altis Human Resources (Ottawa) Inc.

ALTRUISTIC INFORMATICS CONSULTING INC.

ARTEMP PERSONNEL SERVICES INC

Calian Ltd.

CGI Information Systems and Management Consultants Inc.

Conoscenti Technologies Inc.

Contract Community Inc.

Coradix technology Consulting Ltd.

Dalian Enterprises and Coradix Technology Consulting, in Joint Venture

Deloitte Inc.

Delta Partners Inc.

Donna Cona Inc.

Econ Inc.

Ernst & Young LLP

Excel Human Resources Inc.

Groupe Intersol Group Ltee.

HDP Group Inc

Human Resource Systems Group Ltd.

IBM Canada Ltd.

Interis Consulting Inc.

IT Services Canada Inc.

IT/Net - Ottawa Inc.

Kelly Sears Consulting Group

KPMG LLP

KSAR & ASSOCIATES INC

Lannick Contract Solutions Inc.

Maplesoft Consulting Inc.

MaxSys Staffing & Consulting Inc.

MGIS Inc.

Orbis Risk Consulting Inc.

PGF Consultants Inc.

Pleiad Canada Inc.

Pricewaterhouse Coopers LLP

Protak Consulting Group Inc.

QMR Staffing Solutions Incorporated

Quallium Corporation

Randstad Interim Incorporated

Raymond Chabot Grant Thornton Consulting Inc.

Samson & Associés CPA/Consultation Inc

Sierra Systems Group Inc.

Somos Consulting Group Ltd.

Systemscope Inc.

TDV Global inc.

The AIM Group Inc.

TRM Technologies Inc.

Y2 Consulting Psychologists Inc./Psychologues consultants Y2 inc.

Background

The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada (EC).

EC has a requirement to ensure that emerging areas within the organization, agency priorities, implementation of special initiatives and anticipated changes to legislation are addressed through an optimal organization structure. Lessons learned from the 42nd Electoral Event, plans of the agency to radically improve the voter experience for the 43rd Electoral Event and the anticipated electoral reform announced by the current government, which may establish a new voting model (i.e. preferential ballot, proportional representation, other, etc.), and other potential modifications to the electoral process, all require EC to ensure it is optimally structured to respond to a demanding and changing environment.

Requirement

EC requires Organizational Review, Organizational Design and Implementation Services to review how EC is currently structured both at its headquarters where employees are employed under the Public Service Employment Act and in the field, where Field Personnel are hired under the CEA and Referendum Act. The Work entails reviewing current functions as well as structures at the corporate, sector and branch level: identifying opportunities for synergies and efficiencies and proposing better function alignments to achieve these efficiencies; recommending changes to current structure to implement the function realignment, developing plans to implement new structures including change management strategies, drafting job descriptions and supporting classification rationales.

Period of the Contract

The Contract period will be for two years from the Effective Date of the Contract (the “Initial Term”). The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by two additional periods of one year under the same terms and conditions.

Trade Agreements

This procurement process is subject to the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement, the Canada-Colombia Free Trade Agreement, Canada-Honduras Free Trade Agreement the Canada-Panama Free Trade Agreement, the Canada-Peru Free Trade Agreement, the Canada-Korea Free Trade Agreement and the Agreement on Internal Trade (AIT).

Submission of Bids

It is requested that bids be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Bids must be delivered to the following address, sealed, on or before the specified closing date at 2:00 p.m. (Gatineau, Quebec time).

Mailing Address:

Elections Canada

30 Victoria Street -1st Floor (Business Centre)

Gatineau, QC

K1A 0M6

Attn: Pascal Bouchard-Phillips, Senior Advisor, Procurement and Contracting Services

Elections Canada File No: ECPB-RFP-15-0461

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).

Bids sent via electronic mail or facsimile will not be accepted.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Request for Proposal (RFP) documents are e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at www.elections.ca

Debriefings

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.

NOTE: Task and Solutions Professional Services (TSPS) Method of Supply is refreshed three (3) times per year.If you wish to find out how you can be a “Qualified SA Holder”, please contact spts.tsps@tpsgc-pwgsc.gc.ca