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ACAN - Publishing Court Decisions Online

Solicitation number 5X001-15-1316

Publication date

Closing date and time 2016/02/26 14:00 EST


    Description

    ACAN

    DEFINITION OF REQUIREMENTS

    The Courts Administration Service (CAS) requires a commercial off- the- shelf software that allows the self-publishing of past and future reasons and judgments (herein referred to as “decisions”) of the four following courts (herein referred to as “the Courts”): the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court of Canada and the Tax Court of Canada. The supplier will also host said decisions on its servers. CAS is intending to award the contract to:

    NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER:

    Vendor Name and Address:

    Lexum informatique juridique inc.

    910-4200 boul. Saint-Laurent

    Montreal Quebec

    Canada

    H2W 2R2

    CRITERIA FOR ASSESSMENT

    Any interested supplier must demonstrate by way of a statement of capabilities that their product and services meet the following requirements:

    ESSENTIAL SUPPLIER REQUIREMENTS:

    M.1 Any software proposed must be "off-the-shelf", meaning that each component of the software is commercially available and requires no further research or development and is part of an existing product line with a field-proven operational history (that is, it has not simply been tested in a laboratory or in an experimental environment). If any of the proposed software is a fully compatible extension of a field-proven product line, it must have been publicly announced on or before the ACAN closing date.

    M.2 The supplier must have at least 5 years of verifiable expertise in processing and publishing decisions from various Canadian courts in both English and French.

    M.3 The software must work and interoperate with the existing websites of the Courts. Transition from each of the four Courts’ homepages to the decision portion of the website has to be seamless from a user's perspective.

    M.4 The software must be capable of processing documents written in Canadian English and Canadian French and must recognize and post Canadian French characters properly.

    M.5 The software must enable designated CAS staff to immediately self-publish Court decisions in both HTML and PDF (the two formats being identical in content) from original files available in Microsoft Word and WordPerfect.

    M.6 The software must block the automatic indexing of legal decisions by web bots.

    M.7 All the decisions, past and future, for each of the Courts will be hosted on a “Protected B” secure server located in Canada.

    M.8 The supplier will create and host a “decision site” for each Court (see links at the end of the of this document). The look and feel of each Court must be reproduced in the new environment (logo, coat of arms, colours, etc.). Each of the four Courts already has a “main site”, hosted by CAS. Please refer to links at the end of this document.

    M.9 All decisions, including revised decisions, translations, etc., will be available in both HTML and PDF; the supplier will be responsible for converting documents (created in .doc or .docx) uploaded by CAS through the Administrative Tool into these formats.

    M.10 Decisions created by CAS will be uploaded to the supplier’s servers using the Administrative Tool. The software will use scripts to convert the MS Word coding into metadata, which will be used by each of the sites’ search engines to retrieve the decisions.

    M.11 The software must automatically extract metadata for each decision published, including but not limited to

    • Title of decision
    • Neutral citation number
    • Date of decision
    • Docket number
    • Related docket number
    • Judge
    • Counsel
    • Parties
    • Date of publishing
    • Date of corrections and/or amendment of a previously published decision

    M.12 The software will provide an administrative tool in both official languages, with both a USER and an ADMIN profile.

    M.13 Training and reference material will be offered in both official languages.

    M.14 A search engine, in both English and in French, will be included for each court. The software will index each court’s published decisions and offer a full-text search which will include, at minimum, boolean, wild card and proximity operator searches as well as the possibility of searching by relevance, by date or by any of the extracted metadata (listed in M.11).

    M.15 The software will offer, for each of the Courts, the possibility for users to subscribe or unsubscribe to an email notification and a RSS. These notifications will announce the new decisions, translations and corrections that are published on the website. For each Court, CAS will be able to establish rules governing which type of decisions should be included in these lists.

    M.16 The software is accessible and is compliant to the WCAG-2 standard as required by the Treasury Board of Canada which is available online.

    M.17 The supplier must be able to provide technical support in both English and French by telephone and email, from Monday to Friday.

    M.18 The supplier must guarantee an uptime of 99.5 % minimum with access to the servers via HTTP and SSL protocols and daily backups.

    Definitions and links

    The Courts

    Federal Court of Appeal

    http://cas-cdc-www02.cas-satj.gc.ca/portal/page/portal/fca-caf_eng

    Federal Court

    http://cas-cdc-www02.cas-satj.gc.ca/portal/page/portal/fc_cf_en/Index

    Court Martial Appeal Court

    http://www.cmac-cacm.ca/index-eng.shtml

    Tax Court of Canada

    http://cas-cdc-www02.cas-satj.gc.ca/portal/page/portal/tcc-cci_Eng/Index

    Web Standards for the Government of Canada

    http://www.tbs-sct.gc.ca/ws-nw/index-eng.asp

    http://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=23601

    Web Content Accessibility Guidelines 2.0

    http://www.w3.org/TR/WCAG20/

    JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER

    Decisia is the only known online platform dedicated to automated

    extraction of information from legal documents, meeting the

    standards in the field in accordance with The Preparation,

    Citation and Distribution of Canadian Decisions guide, which was

    adopted by the Canadian Judicial Council, and this, in both official languages of Canada

    GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S)

    Section 6.d of the Government Contract Regulations is being

    invoked in this procurement as only one person or firm is

    capable of performing the contract.

    EXCLUSION AND/OR LIMITED TENDERING REASONS

    Annex 4.4 article 506.12(b) of the AIT is applicable on the

    basis of limited tendering where there is an absence of

    competition for technical reasons and the goods or services can

    be supplied only by a particular supplier and no alternative or

    substitute exists, respectively.

    OWNERSHIP OF INTELLECTUAL PROPERTY

    Ownership of any Foreground Intellectual Property arising out of

    the proposed contract will vest in the Contractor.

    PERIOD OF THE PROPOSED CONTRACT AND DELIVERY DATE.

    The proposed contract is from April 1, 2016 to March 31, 2017.

    SUPPLIER'S RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES

    Suppliers who consider themselves fully qualified and available

    to provide the goods or services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or

    before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. The conditions of the developer's shrink-wrap license are not acceptable to the Crown.

    This software is proprietary, and the proposed Contractor must

    have the authority to negotiate the terms and conditions of the

    contract and the related software licensing terms including, but

    not limited to; limitation of liability, indemnification,

    transferability of license, termination/refund to the Crown.

    Documents may be submitted in either official language of Canada

    INQUIRIES AND SUBMISSION OF STATEMENT OF CAPABILITIES

    Inquiries and statements of capabilities are to be directed to:

    Pierre Rocan

    Manager/Gestionnaire

    Contracting and Materiel Management | Service contractuel et gestion du matériel

    Courts Administration Service | Service administratif des tribunaux judiciaires

    90 Sparks St./90 rue Sparks

    Ottawa ON K1A 0H9

    Tel. 613-995-5208

    Pierre.Rocan@cas-satj.gc.ca

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)
    • North American Free Trade Agreement (NAFTA)

    Partner with another business

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    Contact information

    Contracting organization

    Organization
    Courts Administration Service
    Address
    90 Sparks Street
    Ottawa, Ontario, K1A 0H9
    Canada
    Contracting authority
    Pierre Rocan
    Phone
    613-995-5208
    Address
    90 Sparks St
    Ottawa, ON, K1A 0H9
    CA

    Buying organization(s)

    Organization
    Courts Administration Service
    Address
    90 Sparks Street
    Ottawa, Ontario, K1A 0H9
    Canada
    Bidding details

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    Summary information

    Notice type
    Advance Contract Award Notice
    Language(s)
    English, French
    Region(s) of delivery
    Canada
    Region of opportunity
    Canada, Mexico, United States of America
    Procurement method
    Competitive – Open Bidding

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