Vessel Charter for Scientific Survey in the Gulf of the St. Lawrence

Title: Vessel Charter for Scientific Survey in the Gulf of the St. Lawrence

1. ACAN

AnACANis a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in theACAN, on or before the closing date stated in theACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Definition of requirement

The Department ofFisheries and Oceans has a requirement toconduct a scientific survey to take place from May 30, 2016 to June 27, 2016 (approximately 30 days) to align with biological and physical oceanographic conditions as well as collect biological samples and information on certain species of pelagic fish in the Saguenay river, Estuary and the whole Gulf of St Lawrence, including Cabot Strait, Belles-Isles Strait, Jacques-Cartier Strait and Southern Gulf with Rimouski as departure and destination port.This work requires chartering a research ship of 50 metres length or longer that is capable of remaining at sea for 14 days or longer, working 24 hours per day, accommodate 13 scientific staff from DFO, have or be able to be equipped with equipment to deploy and retrieve scientific instruments and sampling nets. The ship will be supplied with DFO instruments (freezer 3’ x 2’ x 2’, 120V, 15 Amp; 2 winches (1)- 460V 3 phases, 30 Amp and 2) 240V 1 phase, 20 Amp)). Two deckmans will be required to operate winchs and hyabs during station operations.

3. Criteria against which the statement of capabilities submitted by potential suppliers will be assessed.

• A winch and a mechanical arm ("Hiab" or A-frame) to launch and retrieve the oceanographic rosette (supplied by DFO). Also need enough working space on deck for handling the rosette before launching and following his recovery.
• A mechanical arm (Hiab) to deploy and recover our zooplankton nets (Jack-net, V-Net and Bongo) on one side of the ship (port or starboard) or on stern. DFO will provide 2 electric winches with electromechanical cable to be used to manipulate these nets. Our two winches have to be set one near the other on a steel base (bolts or welding).
• A mechanical arm or better A-frame on the stern for our large moorings. We will use one of our two winches whose base is pivotal.
• A mechanical arm on the side of the ship for launching smaller moorings and recovery of same. It may be the same as that used for zooplankton nets.
• A working deck space (20’ x 20’) (for manipulation with upgrades to sample and mooring recoveries.
• A deck space for storage of a scientific buoy Viking. And we need a mechanical arm (same as for nets) for its launching.
• Laboratory space for sample processing 2x(20’ x 8’).
• space for storing our equipment boxes (10 xactics (4’ x 4’ x 4’)) + space for one buoy (7,5’ x 10,5’).
• seating area in the wheelhouse for 3 biologists to observe whales and birds each day throughout the daylight period.
• The acoustic/sonar system of the ship to assess the abundance of zooplankton. (This must be calibrated by our staff.)
• accommodations for 13 scientists including the head of mission.

1. Trade Agreements:

   Applicability of the trade agreement(s) to the procurement. This procurement is subject to the following trade agreement(s):

   Agreement on Internal Trade (AIT)
   World Trade Organization - Agreement on Government Procurement (WTO-AGP)
   North American Free Trade Agreement (NAFTA)

   5. Procurement Strategy for Aboriginal Business (PSAB).

   Not applicable.

   6. Comprehensive Land Claims Agreements (CLCAs).

   Not applicable.

   7. Justification for the Pre-Identified Supplier

   At this time, REFOMAR is the only company capable during this period with the ship of the size, at-sea capability, equipment handling capability, and scientific crew accommodation capability needed for this DFO scientific survey.

   8. Government Contracts Regulations Exception(s)

   The following exception to the Government Contracts Regulations is invoked for this procurement under subsection

   subsection 6(d) - only one person is capable of performing the work.

   9. Exclusions and/or Limited Tendering Reasons

   The following exclusion(s) and/or limited tendering reasons are invokedunder the section of the trade agreement(s) specified:

   North American Free Trade Agreement (NAFTA) – Article(s)1001.b V- Transportation, travel, and relocation services – V101 Marine Charter for things.

   10. Ownership of Intellectual Property.

   Not applicable

   11. The period of the proposed contract or the delivery date(s):

   The Vessel must be available for chartering for the dates of May 30, 2016 to June 27, 2016 to align with sensitive biological conditions in the Gulf.

   12. A cost estimate of the proposed contract

   The estimated value of the contract, including option(s), is$700,000+(GST/HSTextra).

   13. Name and address of the pre-identified supplier:

   Name: Reformar
   Address: 310 Ursulines road, Rimouski, Quebec, G5L 3A1

   14. Suppliers' right to submit a statement of capabilities

   Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in theACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

   15. The closing date for a submission of a statement of capabilities.

   The closing date and time for accepting statements of capabilities isMay6,2016 at 2:00p.m.EST)

   16. Inquiries and submission of statements of capabilities

   Inquiries and statements of capabilities are to be directed to:

   Name: Jennifer Beamish, A/Team Lead, Procurement and Contracting Services

   Address: 301 Bishop Drive, Fredericton, New Brunswick, E3C 2M6

   Telephone: 506-452-3800
   Facsimile: 506-452-3676
   E-mail: DFOtenders-soumissionsMPO@dfo-mpo.gc.ca