Four Season Missatim Ki-Si-Nah-Ma-Too-Win (Horse Teaching) Program

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement to provide a Four Season Missatim Ki-Si-Nah-Ma-Too-Win (Horse Teaching) Program to the federally sentenced women of the Okimaw Ohci Healing Lodge (OOHL) according to the traditional teachings of the Nekaneet First Nation.

1.1 Objectives:

To provide a Four Season Missatim Ki-Si-Nah-Ma-Too-Win (Horse Teaching) Program to the federally sentenced women of the Okimaw Ohci Healing Lodge according to the traditional teachings of the Nekaneet First Nation. The 6 week seasonal sessions will be delivered quarterly following the beginning of Spring, Summer, Fall and Winter.

1.2 Tasks:

• The Horse Teaching program sessions are to be delivered consistently with the start of each Season. Should circumstances beyond the contractors control not allow him to begin the session at the start of the season, he must have approval from the Project Authority to alter the timeline of the session.
• The contractor must provide the necessary horses, equipment, transportation, care and feed required for the delivery of the horse teaching program
• It is the responsibility of the contractor to maintain the care and feed of the horses while they are on CSC property during the duration of the program.
• Horses must be sound, reliable and suitable for the participants of the program.
• The contractor must supply the necessary instructor, facilitator, guest speakers, ceremonial Elders needed to facilitate each program
• The contractor must complete the pre and post evaluation reports for each of the participants attending the program as per Annex A – Pre Program Assessment and Annex B Post Program Assessment
• The Four Season Horse Teaching Program is 6 weeks in length, to be run at a maximum of five (5) days a week between the hours of 08:00 and 20:00. Any extra hours worked will be mutually agreed upon between the contractor and the project authority.
• The Contractor shall provide a minimum of one Horse Dance Ceremony every Spring, and if required any additional cultural ceremonies agreed upon by the Contractor and Project Authority.
• Any issues regarding negative behaviour, security or health of the participants must be brought to the attention of the Project Authority.
• To provide appropriate supervision of participants within the classroom setting and the practical application of skills with the horses at the barn area.

1.3 Expected results:

Aboriginal offenders will further develop their understanding of traditional Aboriginal culture and beliefs while allowing others to practice their beliefs and values systems.

1.4 Performance standards:

Be fully engaged as the Program Facilitator by providing input through cultural teachings, ceremony and positive role modeling.

1.5 Deliverables:

1.5.1

• The contractor must submit for each participant, the Pre-Program Assessment, Post Program Assessment and the Final Program Evaluation at the end of each session.
• Contractor must submit completed daily attendance reports for the participants.
• Contractor to complete post program evaluation addressing the areas of Overall Participation, Working with the horses, Impact of the Horse, Impact of the Program and Recommendation for Future Treatment upon completion of the program. Reports are to be completed within 10 working days of program completion.
• Documents are to be completed at Okimaw Ohci Healing Lodge on Correctional Service of Canada computers and network.

1.5.2 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Constraints:

1.6.1 Location of work:

a. The Contractor must perform the work at Okimaw Ohci Healing Lodge, Maple Creek, SK and surrounding area for the purpose of Escorted Temporary Absences as approved by the Okimaw Ohci Healing Lodge.

b. Travel

No travel is anticipated for performance of the work under this contract.

1.6.2 Language of Work:

The contractor must perform all work in English or the language of the First Nation.

1.6.3 Security Requirements:

This contract includes the following security requirements:

1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Services and Procurement Canada (PSPC).

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2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PSPC.

3. The Contractor/Offeror MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction.

4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PSPC.

5. The Contractor/Offeror must comply with the provisions of the:

(a) Security Requirements Check List and security guide (if applicable), attached at Annex C;

(b) Industrial Security Manual (Latest Edition).

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

Experience: Suppliers must be recognized as Elders within their community, with at least 3 years experience in cultural education, ceremonies and teachings.

Professional designation, accreditation and/or certification:

"Elder" means any person recognized by the Aboriginal community as having knowledge and understanding of the traditional culture of the community, including the physical manifestations of the culture of the people and their spiritual and social traditions. Knowledge and wisdom, coupled with the recognition and respect of the people of the community, are the essential defining characteristics of an Elder. Some Elders may have additional attributes, such as those of traditional healer. Elders may be identified as such by Aboriginal communities and their peers only.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is set-aside for an Aboriginal Supplier in accordance with the government's Procurement Strategy for Aboriginal Business (PSAB) (https://www.aadnc-aandc.gc.ca/eng/1100100032802/1100100032803). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities. This restriction does not apply to contracts with individuals who are Aboriginal Elders.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

• only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of 3 years with an option to extend the contract for 2 additional one-year periods, from date of contract award to March 31, 2019.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option (s), is $465,836.33 (GST/HST extra).

12. Name and address of the pre-identified supplier

Name: Dale Mosquito

Address: contractor's place of business

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is May 13 2016 at 2:00 PM CST.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Shannon McDonald, Contracting Officer

3427 Faithfull Avenue

Saskatoon SK S7K 8H6

Telephone: 306-659-9252

Facsimile: 306-659-9317

E-mail: 501contracts@csc-scc.gc.ca