Grounds Maintenance Services in Brussels
Solicitation number 16-111671
Publication date
Closing date and time 2016/07/25 14:00 EDT
Description
Requirement
Global Affairs Canada (GAC) has a requirement for grounds maintenance and landscaping services to be performed at the Embassy of Canada in Brussels, Belgium at 5 distinct sites including the Official Residence, and Staff Quarters. The service area includes external building areas, entrance ways/gates, lawns, flowerbeds, hedges, and driveways, and paved areas.
The scope of work requires a range of services of various frequencies (e.g. daily, weekly, monthly, annually) including grounds cleaning, raking, sweeping, removal/disposal of debris, weeding, mowing lawns, edging, hedge trimming, pruning, treatment of insect/fungal infestations, sprinkler system maintenance, fertilizer/pesticide application, light gardening (cultivating/planting) and managing of health and safety hazards (e.g. slip, fall, material handling/storage).
The Contractor will provide for all labour, supervision, tools, equipment, materials, supplies, training, uniforms, and transportation. The Embassy will provide storage and a workshop space for use by the Contractor.
The department has no requirement for grounds maintenance at its Chancery location.
Proposed Period of Contract
The contract will be for an initial period of three (3) years with two (2) optional periods of one year each. The contract award date is tentatively set for September 1, 2016.
Security Requirements
The solicitation contains a security requirement. The successful bidder, its proposed resources and/or subcontractors who require security clearance will be sponsored by the department to obtain the required clearances prior to contract award.
Basis of Selection
The responsive bid with the highest combined rating of technical merit (50%) and price (50%) will be recommended for award of contract.
Mandatory Site Visit
It is mandatory that the Bidder or a representative of the Bidder visit the work site.
Arrangements have been made for a site visit to be held at the Embassy of Canada, Avenue de Tervuren, 2, 1040 Brussels, on 16 Juin 2016 from 09:00 to 13:00 local time. Bidders must communicate with the Contracting Authority no later than one (1) working day before the scheduled visit to confirm attendance and provide the names of the person(s) who will attend. Bidders who do not attend or send a representative will have their bids rejected as non-compliant.
A second mandatory site visit may be scheduled for Bidders unable to attend on this date.
Distribution of solicitation documents
GETS is not responsible for the distribution of the solicitation documents. To obtain solicitation documents, please send your request electronically to: nathaniel.lyon@international.gc.ca
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Contract duration
Refer to the description above for full details.
Trade agreements
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World Trade Organization Agreement on Government Procurement (WTO GPA)
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North American Free Trade Agreement (NAFTA)
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Contact information
Contracting organization
- Organization
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Foreign Affairs, Trade And Development (Department Of)
- Address
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125 Sussex DrOttawa, Ontario, K1A0G2Canada
- Contracting authority
- Lyon, Nathan
- Phone
- 343-203-1323
- Address
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125 Sussex DriveOttawa, ON, K1A 0G2CA
Buying organization(s)
- Organization
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Foreign Affairs, Trade And Development (Department Of)
- Address
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125 Sussex DrOttawa, Ontario, K1A0G2Canada
Bidding details
Details for this tender opportunity are provided in the Description tab.
Please contact the contracting officer to get the full solicitation documentation, access information on how to bid, or if you have any questions regarding this tender opportunity.
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We recommend that you contact the contracting officer as soon as possible, as there may be deadlines for receiving questions.
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