MICROSOFT DYNAMICS AX FINANCIAL CONSULTANT

The National Capital Commission (NCC) has a requirement for the service expertise in Microsoft Dynamics AX.

The purpose of this Advance Contract Award Notice (ACAN) is to signal the NCC’s intention to award a third hourly rate contract to DUKELOW BUSINESS AND INFORMATION CONSULTANTS for $ 39,053 including taxes.

The NCC previously awarded a second contract by ACAN in 2016 to DUKELOW BUSINESS AND INFORMATION CONSULTANTS for $ 45,200 including taxes

The NCC previously awarded a competitive contract by invitation to DUKELOW BUSINESS AND INFORMATION CONSULTANTS in 2015 for $ 94,920 including taxes.

Before awarding a contract, however, the NCC provides other consultants with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the fifteen (15) calendar day posting period. If other potential consultants submit statements of capabilities during the fifteen (15) calendar day posting period that meet the requirements set out in the ACAN, the NCC will proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract. If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.

Consultants who consider themselves fully qualified and available to meet the specified requirements may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the following minimum essential requirements:

Statements of capabilities submitted by consultants must:

a. Be provided in writing within the specified timeframe as indicated on the ACAN; and

b. Include documentation that clearly demonstrates that the supplier meets the requirements as set out in the Notice.

Minimum Essential Requirements of the Statement of Capabilities

1. Support the final round of User Acceptance Testing at the NCC

- Knowledge transfer to NCC employees in the Procurement and Finance areas

- Troubleshooting of Test failures in the Procurement and Finance areas

- Testing of Customizations

2. Support the End-user Training at the NCC

- Preparation of training material for Finance processes

- Training of end users in the NCC’s Purchase Requisition Process

- Training of end users in NCC’s Invoice Approval process

3. Support the Cutover process

- Validation of NCC data

- Validation of the workflows and Security roles in the Production environment

- Troubleshooting of defects identified after Go-Live

4. DUKELOW BUSINESS AND INFORMATION CONSULTANTS:

1. has an enormous amount of AX 2012 experience
2. has earned both Finance and “Trade & Logistics” certifications from Microsoft in Dynamics AX. These certifications indicate that the consultant is qualified to configure, test and train in these areas
3. has participated in many AX 2012 implementations, including the Royal Canadian Mint, another Crown Corporation. During these implementations, did configuration, testing and training.
4. very familiar with the Business Processes of the NCC:
5. has been involved in the development of this business process since the beginning.
6. knows how the NCC functions in order to ensure that the development reflects the NCC Process.
7. wrote all of the Test Scripts for the Procurement department of the NCC and has written Training Manuals for several Finance processes.
8. specified and then created all of the Dynamics AX workflows that were the responsibility of the NCC, and specified several Customizations prepared by our partner, CGI.
9. has been a key member of the cross-functional team developing a new process for the approval of Vendor Invoices.
10. Go-Live of the implementation of the Dynamics AX 2012 system July 1, 2016.
11. combination of Dynamics AX experience and knowledge of the NCC is unique

All questions, requests for clarifications or statement of capabilities submissions must be submitted in writing to:

Allan Lapensée, Senior Contract Officer

E-mail allan.lapensee@ncc-ccn.ca

This requirement falls within the exemptions under the Agreement on Internal Trade (AIT), Chapter 5, Article 506, items 12 (b) where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists.