Refresh – Supply Arrangements for Monitoring Services

INVITATION

The Department of Foreign Affairs, Trade and Development (DFATD) through this Request for Supply Arrangements (RFSA), intends to refresh the existing list of supply arrangements (SA) awarded under the solicitation process: 2013-CC1525-SA-MON00 for Monitoring Services related to various sectors in support of DFATD’s international development programs and projects.

This refresh allows for:

1. New Bidders to qualify; and
2. Supply Arrangements Holders (SA Holder) qualified under the solicitation process 2013-CC1525-SA-MON00:

1. to accept the amended terms and conditions of the supply arrangement, AND
2. to submit proposal(s) in one (1) or more sectors for which they had not previously been qualified; AND/OR
3. to propose new individuals they wish to add as Qualified Individuals under existing SA; AND/OR
4. to update the ceiling fee(s) of their Qualified Individuals.

Instructions specifically on proposal preparation for an SA Holder are provided in the RFSA document, Part I, (ii) Instructions to SA holders.

For the purpose of the refresh, for each sector, DFATD will establish a Financial Evaluation Threshold that takes into account all ceiling fees of technically compliant individuals proposed by the Bidders and SA Holders and all ceiling fees (updated or unchanged) of Qualified Individuals. The Financial Evaluation Threshold for a sector is equal to the average ceiling fees multiplied by 1.5.

DESCRIPTION OF SERVICES

DFATD requires the services of consultants to provide monitoring services to support DFATD programs/projects in various areas in order to ensure effective and efficient management of DFATD’s programs/projects, with the ultimate goal of contributing to better development results.

Qualified Individuals may be responsible for activities related, but not limited to:

• continued follow-up of project activities;
• operational structures;
• efficacy and efficiency of implementing organisation;
• collaboration and coordination between implementing organisation and stakeholders, partners and funding agencies;
• data collection and analysis;
• targets setting;
• use of indicators to monitor progress;
• monitoring of risks; and dissemination of findings/reporting.

The following sectors will be covered under this RFSA. DFATD may in the future, establish SA to cover other sectors in support of its developmental objectives.

• Education and Skills Training
• Sustainable Economic Growth
• Health
• Agriculture and Food Security
• Water Resources
• Forestry
• Extractives
• Environment
• Public Financial Management
• Governance
• Infrastructure
• Child Protection
• Gender Equality

Language of work

The Qualified Individual(s) must have at a minimum the following level of proficiency in English or French (as described at http://www.international.gc.ca/ifait-iaeci/test_levels-niveaux.aspx):

English or French: Oral: 4

Reading: 4

Writing: 4

Additional language requirements may be further specified in the specific terms of reference of resulting contracts, according to specific project/program needs.

BIDDERS CONFERENCE

N/A

CONSULTANT PROFILE

As outlined in the RFSA Section 5: “Technical Evaluation Criteria”, DFATD is seeking to qualify individuals based on Academic Qualifications, Sectoral Monitoring Services Experience, Sectoral Experience in International Development, Demonstrated Monitoring Capabilities, and Demonstrated Technical Capabilities.

INSTRUCTIONS TO BIDDERS

Proposals should be presented following the instructions provided in the RFSA document to be obtained through the Government Electronic Tendering Service (GETS) at the internet site (https://buyandsell.gc.ca/). Please note, DFATD does not send out copies of the RFSA directly to interest Consultants.

In order to be considered, proposals must be completed and received no later than 14:00 hrs, Eastern Daylight Saving Time (EDT), on the RFSA Closing Date, at the following address:

By mail:

Foreign Affairs, Trade and Development Canada

Distribution and Mail Services - AAG

Lester B. Pearson Building

125 Sussex Drive

Ottawa, Ontario K1A 0G2 CANADA

Attention: Bid Receiving Unit – SGD

DUE TO THE NATURE OF THIS RFSA, ELECTRONIC TRANSMISSION OF A PROPOSAL TO DFATD BY ANY MEANS, INCLUDING BY ELECTORNIC MAIL OR FACSIMILE WILL NOT BE ACCEPTED.

INQUIRIES

Questions relating to this notice must be directed IN WRITING to:

RFSA Administrator - SGC

Distribution and Mail Services - AAG

Lester B. Pearson Building

125 Sussex Drive

Ottawa, Ontario K1A 0G2 CANADA

E-mail: AMA-SA@international.gc.ca

Website: http://www.international.gc.ca/international/index.aspx