Core Area Government Sites

Context: The National Capital Commission (NCC), through its Capital Stewardship Branch (CS Branch), manages the natural and built facilities and assets in the Capital urban area, which contributes towards its rich symbolic setting as the seat of national government. The CS Branch manages these assets with the objectives of providing a safe and enjoyable experience for all users and the protection of its natural assets.

The CS Branch manages contracts which provide high quality maintenance services for the Commission’s urban sites as well as summer and winter maintenance of major federal institutions in the Capital, such as Parliament Hill. Effective maintenance and lifecycle management is required for a diverse mix of urban assets, ranging from preservation of urban conservation areas to naturalized meadow parkways to active downtown parks which host major national events. The overall objectives of the maintenance practices are to ensure public health and safety, protect and preserve assets, and provide for an enjoyable experience of NCC sites in keeping with their key role as part of the Nation’s Capital. In achieving these objectives, the NCC is committed to planning, developing and implementing all of its programs and activities in a manner designed to minimize adverse effects on the environment and ideally enhance the environmental resources under its responsibility.

The CS Branch also delivers visitor products and services such as parks and recreational facilities, green spaces, the Capital Pathway, the Floral Program, the Rideau Canal Skateway and the Sunday Bikeday program. As part of its mandate, the CS Branch delivers support services to events that enhance the positioning of the Capital as a key destination for Canadians.

The National Capital Commission (NCC) is proceeding with a Request for Proposal (RFP) for the provision of Maintenance Management Services, for Core Area Government Sites (see section 7 Process for Submitting a Proposal).

The map provided on page 5 presents the boundaries of the Contract with respect to the location where the work is to be performed.

Core Area Government Sites Contract Sites:

1. Cliff Heating Plant
2. Confederation Building
3. Conference Centre
4. Connaught Building
5. East Memorial Building
6. Fleet Street Parking Lot
7. Justice Building
8. Langevin Block
9. Library and Archives Canada
10. Parliament Hill
11. Parliament Hill Parking 850
12. Sparks Street Post Office
13. Supreme Court of Canada
14. Wellington Street Park
15. West Memorial Building
16. 90 Wellington Street

    Scope of Work: The Maintenance Management Contract consists of providing Landscape Maintenance and Limited Civil Maintenance to some exterior infrastructures as well as snow and ice control and waste/recycling/cleaning services on Government sites located within the core of the National Capital Region. The Contract also includes providing services for specialized maintenance programs, some event support and certain reporting obligations. These services are summarized below, but not limited to the following

Landscape Maintenance

• Turf cutting, trimming, watering, edging, top dressing, seeding or over seeding, aerating, fertilizing, etc.;
• Tree/Shrub safety & maintenance pruning/trimming, cultivating, edging, mulching, removing, winter protection, tree protection, etc.;
• Annual, bulb and perennial: mowing of daffodils, planting/removal, watering, fertilizing, cultivating, edging, hand weeding, pinching, rogueing, winter protection, plant division-perennial, etc.;
• Non-desirable vegetation/nest/small animal control inspecting and removing as needed.

  Civil Maintenance (Limited services)

• Roadways, parking lots, walkways, pathways, sidewalks, steps and trails
• All Surfaces: inspecting/reporting, sweeping, removing hazards (leaves, encroaching vegetation, etc.), providing emergency services such as accident clean-ups, etc.;
• Asphalt: providing emergency pothole/sinkhole repairs;
• Concrete/Masonry (curbs, gutters, granite sets, etc.): re-setting, correcting, etc.;
• Gravel/Granular/Stone Dust/Natural/Decorative: levelling, grading, etc.;
• Wood: repairing, maintaining structural integrity, sanding, painting, etc.
• Systems
• Lighting & electrical: light maintenance for site lighting and some electrical infrastructures;
• Drainage (catch basins, manholes, ditches, etc.): inspecting, reporting deficiencies, removing surface debris;
• Plumbing, irrigation and water (decorative fountains, water and sewer lines);
• Fixtures & furniture (NCC furniture only) (garbage receptacles, picnic tables, benches): displacing furniture, etc.
• Snow and Ice Control (roadways and parking lots; walkways, pathways, sidewalks, steps and building access; buildings; utility service access, trails, lanes, fire lanes, open spaces, fields, etc.): Providing equipment/supplies, removing, blowing, plowing, shovelling, clearing, cleaning, sweeping, de-icing, stockpiling, transporting, disposing, providing flood control & emergency services, preparation/dismantling, etc.
• Waste/Recycling/Cleaning Operations (all surfaces): Organic and inorganic litter and debris pick-up; waste receptacles and recycling containers emptying, cleaning and proper disposal; outdoor fixtures and furniture and hard surface cleaning; graffiti cleaning/removal (on all surfaces including, but not limited to, walls, posts, signs, trees, escarpments, etc.); posters and foreign objects removal; spring clean-up; spills removal.

  Special Site Requirements

• Providing additional services that may be outside of typical site activities that must be performed as part of specific site. Site specific requirements can be above or below typical standards and site limits.

  Special Maintenance Programs

• Floral Program:
• Providing, transporting, planting, maintaining, replacing, watering, fertilizing and removing approximately 7,000 annuals and a maximum of 45,000 bulbs per year.
• Mulching and Composting
• Providing and spreading mulching and composting material as indicated in 4.8.1.4.

  Events

• Canada Day celebrations (on Parliament Hill only) (see 5.1.1):
• Provide:
  • Irrigation locate services prior to the event;
  • Regular maintenance services prior to, during and after the event;
  • Additional waste removal services (i.e. basket emptying and litter pick-up) during and after the event;
  • Site clean-up and restoration after the event.
  • Other events on Parliament Hill (see 5.1.2):

• 2 NCC events: Sound and Light Program (Mosaika) and Christmas lights program launch.
• Events on Parliament Hill:

• The Contractor shall provide additional logistical and technical support services for events (demonstrations, press conferences, Remembrance Day, sports activities (for Parliament Hill events – see 4.7.8), etc.).

  Land Management Services

• Report non compatible land use, encroachments and infractions on NCC lands;
• Provide sound maintenance practices to ensure continued preservation of NCC lands;
• Abide by land management plans, principles, policies and regulations;
• Respect all land use agreements and regulations.

Site Tour (non-mandatory): Bidders are invited to attend, at their cost, a non-mandatory site visit. The site visit will commence promptly at 9amm Ottawa time on October 12, 2016 at the lobby at 40 Elgin Street, Ottawa, Ontario. Attendance at the site visit is limited to no more than two (2) representatives per Bidder. Bidders are asked to confirm their attendance at the site visit no later than October 11, 2016 to Allan Lapensee at e-mail allan.lapensee@ncc-ccn.ca. The NCC will provide transportation for the site visit. Bidders are advised to be on time. The site visit will consist of an overview tour of selected sites. It is highly recommended that Bidders participate in the site tour to ensure they have proper and comprehensive knowledge of the scope of the work required

Proposals & bid security must be forwarded to the attention

National Capital Commission

Procurement Services

40 Elgin Street, Security Office on the 2^nd floor between 8am and 4:30pm

Ottawa, ON K1P 1C7

Reference NCC tender file # AL1669

Bid closing date is NOV 9, 2016 at 3pm Ottawa time. Late or faxed bids will not be accepted.
There is no public opening scheduled.
The procurement process of this tender is subject to Chapter 5 on the Agreement on Internal Trade but is exempt from chapter 10 of NAFTA.

The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.