Project Manager - Level 3

Notice of Proposed Procurement (NPP)

Project Manager - Level 3 for Integrated Resource Planning Model

Task-Based Informatics Professional Services (TBIPS)

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.

1. Elections Canada File No: ECAT-RFP-16-0383
2. Applicability of Trade Agreements: Yes
3. Tendering Procedure: Open Competitive
4. Tendering Procedure: Attachment: No
5. Competitive Procurement Strategy: Selective
6. Comprehensive Land Claim Agreement: No
7. Security Requirement: Reliability Status

This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under:

WORKSTREAM 5 – Project Management Services (P.9 Project Manager – Level 3)

Supplier Security Clearance: Reliability Status

Document Safeguarding: No

The following SA Holders have been invited to submit a proposal:

• Access Corporate Technologies Inc.
• ADRM Technology Consulting Group Corp. and Randstad Interim Inc
• Coradix technology Consulting Ltd.
• Facilité Informatique Canada Inc.
• General Dynamics Information Technology Canada Ltd.
• Gevity Consulting Inc. / Gevity Conseil Inc.
• Insum Solutions inc
• Lansdowne Technologies Inc.
• Lumina IT inc.
• Makwa Resourcing Inc., TPG Technology Consulting Ltd. In JOINT VENTURE
• Mindwire Systems Ltd.
• MNP LLP
• QMR Staffing Solutions Incorporated
• Sierra Systems Group Inc.
• Sphyrna Security Incorporated

Background

The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

In accordance with the Treasury Board of Canada Secretariat’s (TBS) standard on Enterprise Resource Planning Systems (ERP), Elections Canada issued an RFI to seek feedback from suppliers for its requirements for an Integrated Resource Planning Model (IRPM) in July 2016. As the next step in achieving compliance to the TBS standard, Elections Canada is seeking the services of an experienced Project Manager to advance its IRPM initiative.

Requirement

The objective of this contract is to have the capability to advance Elections Canada’s Integrated Resources Planning Model (IRPM) initiative to comply with Treasury Board of Canada Secretariat’s (TBS) requirement for departments and agencies to adhere to standard for enterprise resource planning. In this initiative, Elections Canada envisions providing compliant, integrated, secure, easy-to-use and efficient resources to administer the complete life cycle of Human Capital and administration of other types of transactions related to Field Administrators, Asset Management, and Financial Management.

Period of the Contract

The Contract period will be for one year from the Effective Date of the Contract (the “Initial Term”). The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by two additional periods of one year under the same terms and conditions.

International Trade Agreements

This procurement process is subject to the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement, the Canada-Colombia Free Trade Agreement, the Canada-Honduras Free Trade Agreement, the Canada-Panama Free Trade Agreement, the Canada-Peru Free Trade Agreement, and the Agreement on Internal Trade (AIT)].

Submission of Bids

It is requested that bids be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Bids must be delivered to the following address, sealed, on or before January 9, 2017 at 2:00 p.m. (Gatineau, Quebec time).

Mailing Address:

Elections Canada

30 Victoria Street -1st Floor (Business Centre)

Gatineau, QC

K1A 0M6

Attn: Ashley Tran, Advisor, Procurement and Contracting Services

Elections Canada File No: ECAT-RFP-16-0383

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).

Bids sent via electronic mail or facsimile will not be accepted.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at www.elections.ca.

Debriefings

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.

NOTE: Task-Based Informatics Professional Services (TBIPS) Method of Supply is refreshed on an annual basis. If you wish to find out how you can be a “Qualified SA Holder”, please contact RCNMDAI.NCRIMOS@tpsgc-pwgsc.gc.ca.