INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)

Public Advertisement for an Expression of Interest (EOI)

INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)

AS TO THE AVAILABILITY OF SPACE FOR LEASE

IN THE CITY OF ST. JOHN’S NEWFOUNDLAND AND LABRADOR

FILE NUMBER R.082818.003

Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:

Section A: Lease Components

• a lease term of approximately five (5) years, commencing on or about September 1, 2018, plus options to extend the lease for two (2) additional periods of two (2) years each;

• approximately 742.17 usable square metres (um²) of contiguous office space, and three (3) reserved parking spaces;

• the proposed space must be available approximately Sixteen (16) weeks prior to the above-noted lease commencement date so all spaces may be prepared for occupancy;

• the proposed space may be located in either existing buildings or buildings to be constructed, and should satisfy or be capable of satisfying the following criteria:

1. the proposed space must be contiguous on one floor and unobstructed;
2. the proposed space must have a minimum clear ceiling height of 2.591 metres and a maximum clear ceiling height of 3.05 metres;
3. the length of the proposed space must not be more than three (3) times its width; no dimensions of the premises must be less than 7.5 metres;
4. there must be a minimum of 6 metres spacing of all support columns in all directions in the proposed space;
5. the Building containing the proposed space must be located in an area of high visibility, as determined solely by PWGSC ;
6. the Building containing proposed space must have commercial or municipal parking located no more than 500 metres walking distance to the building entrance closest to the potential office space. Walking distance shall be calculated using sidewalks and crosswalks.
7. the Building containing the proposed space must be accessible by public transit, which must be located no more than 500 metres walking distance from the public transit stop to the building entrance closest to the potential office space. Walking distance shall be calculated using sidewalks and crosswalks. The public transit must be regularly scheduled on weekdays
8. the physical characteristics of the land and the building and the area and environment surrounding it, including neighboring land uses, should be compatible with the Lessee’s intended use of the accommodation; industrial type buildings and those with industrial space will not be considered;
9. the proposed space must have a window arrangement and configuration that are acceptable to PWGSC;
10. PWGSC may not consider spaces or buildings that do not provide an acceptable configuration, are located in proximity to sites with incompatible usages, do not meet PWGSC’s and/or the intended user’s safety or security requirements, or are not currently properly zoned
11. if the proposed space is not on the ground floor, the level that will accommodate the new space must be able to support a point load of 318 kg (700lbs) for approximately 10 usable square metres, to be located anywhere on the floor;

• on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PWGSC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;
• the proposed space must be located within the municipal boundaries of the City St. John’s excluding downtown areas as identified by the following boundaries:

South: St. John’s City Waterfront

North: Empire Avenue

East: Kings Bridge Road

West: Cashin Avenue/Symonds Avenue/Hamilton Avenue/ Leslie Street)

Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.

Section B: Responses

Interested parties are requested to submit their response to this EOI in writing to the following address:

Public Works and Government Services Canada

P.O. Box 4600

10 Barter’s Hill

John Cabot Building, 7^th Floor

St. John’s, NL

A1C 5T2

or by email to the contact listed below in Section F.

Please indicate File No. R.082818.003 on all correspondence.

Section C: Responses Requested by

As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide their response by February 3, 2017. Any response received after this date may not be considered.

Section D: Information Provided by Interested Parties or Agents of Interested Parties

Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, detail regarding the availability of transit services, commercial or municipal parking, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PWGSC with a letter authorizing them to do so.

Section E: Security Requirement

If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the reliability level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/PWGSC at http://ssi-iss.tpsgc-pwgsc.gc.ca. Please contact the person listed in Section F to initiate the security clearance process.

Section F: Additional Information

For more information, please contact Philippa Walsh, Senior Leasing Officer by telephone (709) 764-7365 or by email to:  Philippa.walsh@pwgsc.gc.ca.

Section G: List of Available Space

This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.

Section H: Not a Solicitation Process

Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PWGSC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.