NOTICE OF PROPOSED PROCUREMENT (NPP)

For

TASK BASED INFORMATICS PROFESSIONAL SERVICES (TBIPS)

GSIN: 302A - Informatics Professional Services

Reference Number:

1000184351

Solicitation Number:

1000184351

Organization Name:

Department of Indian Affairs and Northern Development

Solicitation Date:

2017-01-25

Closing Date:

2017-02-08 02:00 PM Eastern Standard Time EST

Anticipated Start Date:

2017-04-01

Estimated Delivery Date:

Estimate Level of Effort: 

 210 par année

Contract Duration:

The contract period will be from April 1, 2017 to March 31, 2018 with two (2) irrevocable options to extend it for up to two additional one-years periods

Solicitation Method:

Competitive

Applicable Trade Agreements:

WTO-AGP, NAFTA, AIT

Comprehensive Land Claim Agreement Applies:

No

Number of Contracts:

1

Requirement Details

Tendering Procedure: Selective Tendering

This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under Tier 1 for services in the National Capital Region for the following category:

One (1) Level 3 – 1.5 IM Architect

The following SA Holders have been invited to submit a proposal:

1 - Alcea Technologies Inc.

2 - Beyond Technologies Consulting Inc.

3 - CoradixTechnology Consulting Ltd.

4 - Dare Human Resources Corporation

5 - Donna Cona Inc.

6 - Emerion

7 - ENET4S SOFTWARE SOLUTIONS LTD

8 - Leverage Technology Resources Inc., Farlane Systems Inc., IN JOINT VENTURE

9 - NavPoint Consulting Group Inc.

10 - Newfound Recruiting Corporation

11 - Nisha Technologies Inc.

12 - SOLUTIONS MOERAE INC

13 - Thales Canada Inc.

14 - THE SOURCE STAFFING SOLUTIONS INC.

15 - Turtle Technologies Inc. and SOMOS Consulting Group Ltd. In Joint Venture

Description of Work:

The scope of the work includes mapping current information holdings as well as supporting the Secretariat in:

• Meeting its existing obligations under the Indian Residential Schools Adjudication Secretariat (IRSAS), i.e. protecting claimant’s information as well as meeting IM legislation, policy and procedure;
• Documenting an inventory of information holdings, including ownership, location, type, classification, status and age;
• Providing advice in IM solution to manage the full life cycle of electronic documents, including electronic mail, correspondence, reports, manuals, images, word processing and spreadsheet documents;
• Recommending a strategy to meet IM Challenges; and
• Ensure recommendations will take in consideration the effect on hearings targets and future ‘wind down of operations’ requirements

Task

The Contractor shall carry out any combination of the following work to the satisfaction of the IRSAS representative. All work is to be done in conformity with the instructions issued by the IRSAS Representative. Tasks include but are not limited to:

1. Evaluate the existing Secretariat’s IM/ IT architecture, determine its consistency and integration with the organization's business/operational strategies;
2. Assess the degree of the Secretariat’s alignment with current information management practices and assess these practices in light of potential Court directives, applicable legislation, and departmental policy. Recommend changes to improve its alignment with these factors;
3. Identify current and future business requirements against the current IM/ IT architecture, perform gaps analyses, develop requirements and prepare migration strategies;
4. Identify business and technology trends currently supported at INAC that create opportunities for business improvement, advise business and Senior Executives on IM/ IT trends and emerging technologies and the impact on the organization.
5. Recommend IM options, either for an organization or for an individual unit, to meet the business requirements;
6. Analyze functional requirements to identify information, procedures and decision flows;
7. Evaluate existing procedures and methods, identify and document electronic content, structure, and application sub-systems, and provide advice on appropriate solutions;
8. Help users identify and categorize records of business value across the Secretariat;
9. Recommend retention schedule/ information life cycle;
10. Coach, mentor and train the organization to perform any of the above; and
11. Provide related briefings and status reports to management; and
12. Writing briefing notes to Senior Management.

The work is currently being performed by Coradix under contract (value $206,718.75)

Security Requirement: Common PS SRCL #19 applies

Minimum Corporate Security Required: Secret

Minimum Resource Security Required: Secret

Contract Authority

Name: Suzanne Gauthier

Phone Number: 819 994-7292

Email Address: Suzanne.gauthier@aandc-aadnc.gc.ca

Inquiries

Inquiries regarding this RFP requirement must be submitted to the Contracting Authority named above. Request for Proposal (RFP) documents will be e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.

NOTE: Task‐Based Informatics Professional Services (TBIPS) Method of Supply is refreshed three (3) times per year. If you wish to find out how you can be a “Qualified SA Holder”, please contact RCNMDAI.‐NCRIMOS@pwgsc.gc.ca