Special Ballot Voting Enhancement

Solicitation number ECRS-RFI-16-0395

Publication date

Closing date and time 2017/02/20 14:00 EST


    The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of federal elections, by-elections and referendums. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

    The 42nd general election was successfully delivered in much the same manner as elections for the past century. Embracing the spirit of continuous improvement and innovation, Elections Canada seeks opportunities to improve service to Canadian electors. To this end, Elections Canada has created the Voting Services Modernization (VSM) project to improve voting services. The launching of this project is contingent upon amendments to the Canada Elections Act. The scope of the project includes streamlining processes and leveraging technology that could be employed when an elector seeks to cast their vote.

    VSM is considering the following areas of focus:

    (a) The “In-Person” voting experience at Polling Stations

    (b) The voting experience for absentee voters under Special Voting Rules (SVR) legislation

    (c) Future voting technologies

    Elections Canada, in order to enhance the voting experience for absentee voters under Special Voting Rules (SVR), is exploring solutions for the design and development of electronic ballot delivery for absentee voters. The Chief Electoral Officer tabled a recommendation report in September 2016 proposing to allow for electronic ballot delivery. As previously stated, this would require amending the Canada Elections Act. Therefore, as a preliminary fact-finding activity, Elections Canada is interested in obtaining information regarding the technology, procedures, instructions and processes suppliers have to offer for the electronic delivery of absentee ballots.

    VSM is an appropriate response to a changing world. With technology changing our daily lives and expectations, there is an opportunity to improve the election experience for all stakeholders.

    1. Requirement

    Elections Canada is seeking feedback from suppliers on solutions to potentially implement an electronic ballot delivery solution for absentee voters. 

    Elections Canada is issuing this RFI to:

    1. Provide an equal opportunity for suppliers that may be interested in supplier engagement with Elections Canada;
    2. Validate solution concepts that could assist Elections Canada in further defining requirements;
    3. Determine whether to proceed with requirements/strategy, and if approved, develop planning, and solicitation documents;
    4. Refine the procurement strategy, project structure, timelines, requirements definition, and other aspects of the requirement; and
    5. Become a more "informed buyer" with an enhanced understanding of supplier goods and service offerings.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Panama Free Trade Agreement
    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canada-Honduras Free Trade Agreement
    • Agreement on Internal Trade (AIT)
    • Canada-Chile Free Trade Agreement (CCFTA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)
    • North American Free Trade Agreement (NAFTA)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Elections Canada
    30 Victoria Street
    Gatineau, Ontario, J9X 4H7
    Contracting authority
    Lagacé, Chantal
    30 Victoria Street
    Gatineau, QC, K1A 0M6

    Buying organization(s)

    Elections Canada
    30 Victoria Street
    Gatineau, Ontario, J9X 4H7
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Information
    English, French
    Region(s) of delivery
    Region of opportunity
    Procurement method
    Competitive – Open Bidding
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


    Date modified: