Firearms Range Rental Services

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service Canada has a requirement to secure regular access to a licensed firearms range. The work will involve the following:

1. Objectives:

   To provide exclusive year round access two days per week 0700-1500 hours to a firearms range facility with eight (8) shooting positions capable of conducting live fire on the service firearms at distances of 100, 50, 25, 10, and 7 metres.

1.2 Tasks: 

1.2.1 The contractor must provide exclusive access two days per week 0700-1500 hours to a firearms range facility with eight (8) shooting positions capable of conducting live fire on the service firearms at distances of 100, 50, 25, 10 and 7 metres.

1.2.2 The contractor must provide men’s and women’s washroom facilities on site.

1.2.3 The contractor must provide secure on-site storage for training supplies, including but not limited to, target stands and backer boards, paper targets, cleaning supplies, etc. This secure storage must only be accessible by approved CSC personnel.

1.2.4 The contractor must provide classroom type area, with tables and chairs sufficient to accommodate eight training participants and up to three trainers for the purpose of conducting dry fire training drills. This area must have at least one wall that is designated as a “safe direction”, to conduct dry fire drills. 

**Note, CSC policy requires as part of the firearms safety protocols and procedures that areas used for dry fire drills must have a designated safe direction. Inert training ammunition is used for dry fire drills and safety protocol and procedure policies are in place for conducting these drills.

1.3 Deliverables:

Exclusive Access, 12 months of the year, two days per week, 0700-1500 hours, to a firearms range facility as per above tasks.

1.4 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.5 Constraints

1.5.1 Range Rental Space is required within a 20 kilometre radius from Kent Institution and Mountain Institution.

Address as follows:

4732 Cemetery Rd

Agassiz BC V0M 1A0

1.5.2 Location of work:

a. The Contractor must perform the work at Contractor’s Facility

b. No travel is anticipated for performance of the work under this contract.

1.5.3 Language of Work:

The contractor must perform all work in English.

1.5.4 Security Requirements:

There are no security requirements associated to this contract.

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

2.1 Contractor is required to provide Gun Range Rental Space

i. within a 20 kilometre radius from Kent and Mountain Institution

ii. with access 12 months of the year two days per week, 0700 to 1500

iii. with a 100m range with a minimum of eight(8) firing positions, and with the capacity to conduct active shooting for the shotgun course of fire (stress walk)

2.2 Range Rental Space must include Classroom space:

i. Classroom that will accommodate up to eight training participants and three firearms trainers

ii. Classroom must have a designated “safe direction” to conduct fire arms drills

2.3 Range Rental Space must include secure storage, accessible to authorized CSC personnel only, to store training materials, target stands, targets, ear protection, firearms cleaning supplies, etc.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

(d) only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of two (2) years, from 2016-05-01 to 2018-04-30 with an option to extend the contract for one (1) additional one-year periods.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option(s), is $63,450.00 (GST/HST N/A).

12. Name and address of the pre-identified supplier

Name: Agassiz-Harrison Rod and Gun Club

Address: Box 741, Agassiz, BC, V0M 1A0

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is April 28, 2017 at 2:00 PM PDST.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Ella Tromp, Procurement Officer

PO Box 4500, Unit #100,

33991 Gladys Avenue,

Abbotsford, BC V2S 2E8

Telephone: 604-870-2521

Facsimile: 604-870-2444

E-mail: ella.tromp@csc-scc.gc.ca