Senior Project Advisors

Notice of Proposed Procurement (NPP)

Senior Project Executives (Advisors)

Task-Based Informatics Professional Services (TBIPS)

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.

1. Elections Canada File No: ECTD-RFP-17-0076
2. Applicability of Trade Agreements: Yes
3. Tendering Procedure: Limited Tendering
4. Tendering Procedure: Attachment: Yes (Buy & Sell.gc.ca)
5. Competitive Procurement Strategy: Highest Combined Rating Technical & Merit
6. Comprehensive Land Claim Agreement: No
7. Supply Arrangement Number: EN578-055605/G

This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under the following workstream(s):

WORKSTREAM 5 – Project Management Services – P.5 Senior Project Executive

The following security requirements apply to this requirement and must be met by SA holders to be invited to submit a proposal:

Resource Security Clearance: Reliability Status

Organizational Security Clearance: Reliability Status

 The following SA Holders have been invited to submit a proposal:

1.7792395 Canada Inc.

2. BDO LLP Canada

3. Deloitte Inc.

4. Eagle Professional Resources Inc.

5. Emerion

6. Evolving Web Inc.

7. Helm’s Deep Consulting Corp, Messa Computing Inc., ThinkPoint Inc., In Joint Venture

8. Gnostyx Research Inc

9. Interis Consulting Inc.

10. Maplesoft Consulting, Momentum Technologies Inc, Raymond Chabot Grant Thornton S.E.N.C.R.L. In Joint Venture

11. Lannick Contract Solutions Inc.

12. Leo-Pisces Services Group Inc.

 13. Lightning Tree Consulting, Burbek and P.G. Rodier Consulting In Joint Venture

14. iVedha Inc. 

15. Systemscope Inc.

Background

The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

IT Stewardship Division is responsible for establishing strategies, frameworks, processes and tools to ensure effective stewardship of IT activities and resources across the Agency. This will include the areas of governance and planning, project management, quality assurance and Enterprise Architecture. This Division has specific leadership responsibility for the development of the frameworks and strategies for rationalization and consolidation of IT applications at Elections Canada as well as for integrated data management. The IT Stewardship Division is the centre of Electoral Event Coordination in CIOB.

Requirement

The newly created Stewardship Directorate is comprised of 5 key sub elements that include:

a)Stewardship and Governance

b)Project Management Centre of Excellence

c)Quality Assurance

d)Enterprise Architecture and Engineering

e)Two foundational projects that include Integrated Data Management and Application rationalization.

This Directorate requires consulting services of senior project consultants to provide guidance for the numerous project initiatives to ensure that they are optimally delivered and achieve Election’s strategic business objectives.

The Project Advisors are to provide project oversite and advise to the Director, Stewardship Directorate, branch directors, and project managers to ensure that the various project initiatives are structured correctly, staffed properly, have appropriate tools and are managed using best practices, so that the projects can be delivered optimally, within the scheduled timeframe and budget.

Period of the Contract

R1 - August 10, 2017 to March 31, 2018 - Estimated level of effort 165 days

R2 - October 2, 2017 to March 31, 2018 - Estimated level of effort 110 days

R3 - February 1, 2018 to March 31, 2018 - Estimated level of effort 37 days per resource

The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by 2 additional periods of one year under the same terms and conditions.

International Trade Agreements

This procurement process is subject to the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement, the Canada-Colombia Free Trade Agreement, the Canada-Panama Free Trade Agreement, the Canada-Peru Free Trade Agreement, and the Agreement on Internal Trade (AIT).

Submission of Bids

It is requested that bids be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Bids must be delivered to the following address, sealed, on or before June 28, 2017 at 2:00 p.m. (Gatineau, Quebec time).

Mailing Address:

Elections Canada

30 Victoria Street -1st Floor (Business Centre)

Gatineau, QC

K1A 0M6

Attn: Tiffany Denneny, Advisor, Procurement and Contracting Services

Elections Canada File No: ECTD-RFP-17-0076

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).

Bids sent via electronic mail or facsimile will not be accepted.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at www.elections.ca.

Debriefings

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.

NOTE: Task-Based Informatics Professional Services (TBIPS) Method of Supply is refreshed on an annual basis. If you wish to find out how you can be a “Qualified SA Holder”, please contact RCNMDAI.NCRIMOS@tpsgc-pwgsc.gc.ca.